Transcript Winter 2012 End-of-Course Assessments Training Materials Algebra 1 EOC Assessment

Winter 2012
End-of-Course Assessments
Training Materials
Algebra 1 EOC Assessment
Biology 1 EOC Assessment
Geometry EOC Assessment
Thursday November 15th, 10 AM
1
Overview
• These training materials are based on the 2012-
2013 End-of-Course Assessments Test
Administration Manual and are available at
www.FLAssessments.com/EOC.
2
Overview
These training materials highlight important
information for computer-based test
administrations and the use of paper-based
accommodations. Not all information from the test
administration manual is included in this
presentation, so school staff must read and
familiarize themselves with all information
in the manual, in addition to using these
training materials.
3
Manual
One manual (2012-2013 EOC Manual) is provided for the
Winter 2012, Spring 2013, and Summer 2013 EOC
assessments administrations. Instructions for computerbased (CBT), paper-based (PBT), and accommodated form
administrations are included in this manual. Please store
your manuals in a known location for future administrations.
4
EOC Test Administration
Schedule
Scheduling
• Winter EOC subjects must be tested per this schedule:
– Biology 1 – November 28th – December 4th
– Algebra 1 – December 5th – December 11th
– Geometry – December 12th – December 18th
• All testing for a single subject must be completed in a
district before testing for the next subject may begin.
• Make-ups (only) may extend into subsequent
administration windows, until December 19th
5
EOC Test Administration
Schedule
Scheduling
• Since the testing window allows for multiple test
sessions to be scheduled throughout the week,
schools may reassign absent students to an
existing session scheduled later in the week rather
than creating separate make-up sessions.
• Any deviation from the test administration
schedule requires written approval from the
Florida Department of Education (FDOE) prior to
implementation.
6
EOC Test Administration
Schedule
Testing Duration
• Each Algebra 1, Biology 1, and Geometry EOC Assessment will
be administered in one 160-minute session with a scheduled 10minute break after 80 minutes. Students are not allowed to talk
during the break. Individual restroom breaks are permitted as
needed.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
• Students may be dismissed from the testing room after the 10minute break as they complete testing. However, no special
incentives should be given to students to encourage them to
finish early.
7
What’s New for
2012-2013
Testing Rules Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow
these rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement. Students taking a paper-based test will
sign below the acknowledgment.
8
What’s New for
2012-2013
Electronic Practice Assessment Tools (ePATs)
• The computer-based practice tests, also called Electronic
Practice Assessment Tools or ePATs, and scripts for
administering ePATs are posted separately at
www.FLAssessments.com/ePATs for school staff, as well as
students and their parents/guardians, to access at their
convenience. Students should be made aware that they can
access ePATs on their own at this location. The ePAT scripts
are no longer included in the test administration
manual.
• Schools must administer the appropriate practice test(s) to all
students to be tested using the ePAT scripts; however, if a
student has previously participated in an ePAT for the
subject test he or she will take, the student is not
required to participate in an ePAT session.
9
What’s New for
2012-2013
Technology Coordinator Guide
• Information and instructions for technology coordinators to
follow before, during, and after testing are now provided in
a separate online Technology Coordinator Guide posted at
www.FLAssessments.com/EOC.
• Technology coordinators must familiarize themselves with
all information in this guide prior to the beginning of test
administration. School assessment coordinators must train
and ensure that technology coordinators are also familiar
with all test security policies and procedures described in
the 2012-2013 EOC manual.
10
What’s New for
2012-2013
To Be Scored Materials
• Due to the amount of time needed to process TO BE SCORED paperbased test materials, the District is requiring schools to transcribe
these materials into TestNav.
• Transcribed materials should be returned with other NOT TO BE
SCORED materials.
• CBT transcription instructions will be distributed by FDOE prior to each
administration.
11
What’s New for
2012-2013
TestHear Software Update
• A new version of TestHear was released prior to the Fall
2012 Retake administration.
• Schools that downloaded this updated version of TestHear
do not need to download it again for the Winter EOC
administration; however, any schools that did not administer
TestHear accommodated forms of the Fall 2012 Retakes will
need to download and install the newest version of TestHear
prior to administering an accommodated form of any EOC
assessment.
• The newest version of TestHear is available at
www.FLAssessments.com/downloads.
12
What’s New for
2012-2013
Reference Sheets and Periodic Tables
• The reference sheet for the Algebra 1 and Geometry EOC Assessments
and the periodic table for the Biology 1 EOC Assessment are provided
in an online format only for computer-based testing.
• Schools may provide hardcopy reference sheets or periodic tables to
students. Any hardcopy reference sheets or periodic tables must be
photocopies of the reference sheet and periodic table in Appendix E of
the 2012-2013 EOC Manual (also available at
www.FLAssessments.com/EOC).
• Check each copy before distributing to students and follow the
instructions in the administration scripts.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials, and should be
distributed to students as indicated in the administration scripts.
13
What’s New for
2012-2013
Hand-Held Calculators (Algebra 1 and Biology 1)
• The Algebra 1 and Biology 1 EOC Assessments include a
four-function calculator tool in TestNav only.
• TestHear does not have a calculator tool within the
computer-based test (CBT) platform. Students taking an
accommodated CBT form of the Algebra 1 or Biology 1 EOC
Assessment using TestHear must be provided with a
handheld four-function calculator to use during the test, as
indicated in the administration script.
14
What’s New for
2012-2013
Hand-Held Calculators (Geometry)
• The Geometry EOC Assessment includes a scientific calculator
tool in TestNav only. FDOE does not provide handheld
scientific calculators for students testing with nonaccommodated forms; however, students are allowed to use
handheld scientific calculators, as long as the calculators are
included in the approved list of scientific calculators in this
manual. Requests for permission to use scientific calculators
not included in the approved list must be submitted to the
FDOE no later than two weeks prior to the beginning of test
administration.
• The TestHear Geometry EOC Assessment does not include a
scientific calculator tool. Handheld scientific calculators will be
provided by FDOE for students taking the Geometry EOC
Assessment using TestHear accommodated CBT forms.
15
What’s New for
2012-2013
Chain of Custody Form
• Schools are required to maintain a Test Materials Chain of
Custody Form posted at www.FLAssessments.com/EOC and
located in Appendix E.
• Schools must record accurate information on the revised
form, including the dates activities are completed, the
names of the persons performing activities involving the
materials, and information about the locked storage room.
• Schools must retain electronic or hard copies of completed
forms for their files after materials are packaged for pickup
and email or return the originals to the district assessment
coordinator.
16
Reminders
• Inappropriate actions by school or district personnel
before, during, or after test administration may result in
consequences including test invalidations and/or loss of
teaching certification.
• All school administrators, school assessment coordinators,
technology coordinators, test administrators, and proctors must
receive adequate school based training prior to test
administration.
• All personnel involved in test administration must read and sign
a Florida EOC Administration and Security Agreement, provided
in Appendix E, and test administrators must sign a Test
Administrator Prohibited Activities Agreement, also provided in
Appendix E.
17
Reminders
• Students may not have any electronic devices except a
four-function calculator at their desks, in their pockets, or
anywhere they can reach them during testing, even if they
are turned off or they do not use them.
• If a student is found to be in possession of ANY
electronic device(s) during testing OR during a
break (e.g., restroom breaks, lunch), his or her test
must be invalidated in order to successfully enforce
this policy.
• Schools must communicate this policy to students and
parents/guardians prior to testing.
18
Reminders
• If a student begins a session and leaves campus without
finishing (due to an appointment, illness, etc.), he or she
will NOT be allowed to complete that session.
• No exceptions will be made once the student leaves
the school’s campus, so parents/guardians and
students must be made aware of this policy.
• If you have concerns about a student, you should not
allow the student to begin. Instead, arrange to administer
the test to that student in a different test session or on a
make-up day.
19
Reminders
• The following resources for this administration can be found
at www.FLAssessments.com/EOC:
Test administration manual
Technology coordinator guide
Student tutorials
Forms to report test irregularities/security breaches and missing materials
Training materials
Comment forms
Blank Administration Record/Security Checklist
Security Log
̶
̶
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Test Administrator Prohibited Activities Agreement
Test Materials Chain of Custody Form
Florida EOC Test Administration and Security Agreement
̶
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Materials Return Lists
Braille Scripts
Reference sheet and periodic table
Parent/guardian letters
20
Reminders
Seating Charts
• Test administrators are required to maintain an accurate
seating chart for each group of students in their rooms
during testing.
• All seating charts must indicate the front and back of the
room, as well as the direction students are facing.
• If students are moved to a different location or there is a
change in the seating configuration during testing, a new
seating chart must be created and maintained.
21
Reminders
Test Administrators
• ALL test administrators must be certified educators.
• Test administrators are required to sign a Test
Administrator Prohibited Activities Agreement in addition to
a Security Agreement. Test administrators must record
their certification numbers on this document.
• The Florida EOC Test Administration and Security
Agreement and the Test Administrator Prohibited Activities
Agreement may be copied together so that double-sided,
single-page copies can be distributed to test administrators.
• School assessment coordinators must file the signed forms
with their signed security agreements.
22
Reminders
Virtual School Students
• Districts and schools must make arrangements to test
Florida Virtual School (FLVS) Full-Time public school
students, as well as other virtual program students, per
Section 1002.45(6)b, Florida Statutes (F.S.).
• FLVS Full-Time student lists were sent to schools on 11/13.
• FLVS Part Time student lists will be posted to DWH reports
folder.
23
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Link to support materials:
www.FLAssessments.com/EOC
• PearsonAccess will timeout after 14 minutes of inactivity.
24
Glossary of Terms
PearsonAccess Training Center
• Accessed from the Training
Center tab on PearsonAccess
home page.
• Provides an opportunity to
̶
̶
practice PearsonAccess tasks
manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
25
Glossary of Terms
Proctor Caching (Charter schools only)
• A process of locally loading or “caching” test content on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing
in Florida.
26
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s
FCAT/FCAT 2.0/EOC
computer-based statewide
assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
27
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s FCAT/FCAT 2.0/EOC computer-based statewide
assessments.
• Software application installed on each computer that will be
used to test students who require computer-based
accommodated forms.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
28
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
29
Pearson Support and
PearsonAccess
Contacts for Support (in this order)
• District ETS department: 754-321-0411
• Student Assessment: 754-321-4250
• Pearson: 1-877-847-3043
Appendix C in the 2012-2013 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts (FDOE distributed instructions for setting up
user accounts to district assessment coordinators.)
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
30
Students to be Tested
Algebra 1
The following students will take the Winter 2012 Algebra 1 EOC
Assessment:
• All students who are enrolled in and completing one of the
following courses:
– Algebra 1 – 1200310
– Algebra 1 Honors – 1200320
– Algebra 1-B – 1200380
– Pre-AICE Mathematics 1 – 1209810
– IB Middle Years Program/Algebra 1 Honors – 1200390
31
Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the Winter
2012 Algebra 1 EOC Assessment administration:
• Students who need to earn a passing score for course credit
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of their
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
32
Students to be Tested
Biology 1
The following students will take the Winter 2012 Biology 1 EOC Assessment:
• All students enrolled in and completing one of the following courses:
– Biology 1 – 2000310
– Biology 1 Honors – 2000320
– Pre-AICE Biology – 2000322
– Biology Technology – 2000430
– Biology 1 PreIB – 2000800
– IB Middle Years Program Biology Honors – 2000850
– Integrated Science 3 – 2002440
– Integrated Science 3 Honors – 2002450
– AP Biology – 2000340 (if taken to satisfy the high school Biology 1 graduation requirement)
This course was omitted from the list in the manual.
33
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the Winter
2012 Biology 1 EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
34
Students to be Tested
Geometry
The following students will take the Winter 2012 Geometry
EOC Assessment:
• All students enrolled in and completing one of the following
courses:
–
–
–
–
Geometry – 1206310
Geometry Honors – 1206320
IB Middle Years Program Geometry Honors – 1206810
Pre-AICE Mathematics 2 – 1209820
35
Students to be Tested
Geometry (cont.)
The following students are eligible to participate in the Winter
2012 Geometry EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of their
course grade
– who are in grade forgiveness programs and wish to retake the assessment
to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
36
Students to be Tested
Special Program Students
Make arrangements to test special program students
(Home Education, Virtual School, McKay Scholarship,
FTC Scholarship).
English Language Learners (ELLs)
All ELLs who complete the appropriate courses are
expected to participate in EOC assessments no matter
how long these students have been receiving services.
37
Students to be Tested
Students with Disabilities
• All students with disabilities participate in the statewide
assessment program by taking one of the following:
̶ EOC assessment without accommodations,
̶ EOC assessment with accommodations, or
̶ Florida Alternate Assessment.
• All determinations regarding participation in the statewide
assessment program must be documented in the student’s IEP or
Section 504 plan.
• See Appendix A of the manual for information regarding
accommodations.
38
Test Invalidation
•
A test MUST be invalidated if either of the following circumstances occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s IEP, Section
504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could compromise the
validity of test results
̶ A student is given unauthorized help during testing
•
A test MAY be invalidated if one of the following circumstances occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on the
student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
39
Test Invalidation
• If any of the previous occur a decision on whether to
invalidate should be made. If assistance is needed please
contact the Student Assessment and Research Department.
**Remember that the purpose of invalidation is to identify
when the validity of test results has been compromised.**
• More information about test invalidation and instructions for
how to invalidate tests may be found on pages 20-21 and
121-122 of the 2012-2013 EOC Manual.
40
Test Administrator
Before, During, and After
Testing
41
Test Administrator Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and sign the Florida EOC
Test Administration and Security Agreement.
 Read and sign the Test Administrator Prohibited Activities Agreement.
 Establish an appropriate setting for test administration and remove or cover any
unauthorized aids in the testing room.
 Prepare and assemble all materials needed for test administration.
 Ensure that students and parents/guardians understand the testing policies prior
to the first day of testing.
 If you are administering tests to students who require accommodations, become
familiar with the accommodations and discuss with your school coordinator how
accommodations will be provided.
 Ensure that you are familiar with how to open TestNav or TestHear to the login
screen for each student computer prior to testing.
42
Test Administrator Before Testing
Establish an Appropriate Setting
• Tests should be administered in a room that has comfortable seating,
good lighting, adequate ventilation, and sufficient workspace for
students to use their test materials.
• Students must not be able to easily view other students’ computer
screens, work folders, or test and answer books. During the practice
test, check the configuration of your testing room to make sure you will
be able to provide a secure environment during testing. All school should
use the privacy screens provided by Student Assessment.
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping times for
students as soon as testing begins.
• Remove or cover all visual aids in the room. Students may not have
access to any unauthorized aids. Discuss any concerns with your school
assessment coordinator.
43
Test Administrator Before Testing
Establish an Appropriate Setting
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on
the day of testing, or create shortcuts on student
workstations to ensure each student is able to complete the
form after testing.
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen
as indicated in the script, but do not log in for students.
• Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without
leaving the room unattended.
44
Test Administrator Before Testing
Materials Needed for Testing
Test Administration Manual
• You will need the 2012-2013 End-of-Course Assessments
Test Administration Manual to read the test administration
script(s) to students.
• When testing students who are allowed certain
accommodations, you may need to modify the scripts. It is
especially important that you review the scripts BEFORE
testing begins to determine the necessary modifications. Do
not interpret this as permission to paraphrase test items.
• Scripts and instructions for the administration of paperbased forms are provided in Appendix A.
45
Test Administrator Before Testing
Materials Needed for Testing
Test Administration Manual (cont.)
• Appendix D on page 284 is the CBT Test
Administrator Quick Reference Guide.
• This guide lists possible error messages students
may encounter, explanations for each message,
and possible solutions.
46
Test Administrator Before Testing
Materials Needed for Testing
Student Authorization Tickets
• The School Assessment Coordinator sections of the manual
provide instructions for scheduling students into test
sessions and printing Student Authorization Tickets.
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign their
tickets.
47
Test Administrator Before Testing
Materials Needed for Testing
Student Authorization Tickets (cont.)
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
• The test administrator will give each student a
ticket only AFTER all students have entered the
testing room, as instructed in the script, and all
tickets must be collected BEFORE students leave the
testing room.
48
Test Administrator Before Testing
Materials Needed for Testing
Student Authorization Tickets (cont.)
49
Test Administrator Before Testing
Materials Needed for Testing
Session Roster
• A Session Roster is a list of all students scheduled in a test
session that displays important information including:
̶
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̶
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Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
Login IDs
Blank space to record attendance information and accommodations used
50
Test Administrator Before Testing
Materials Needed for Testing
Session Roster (cont.)
• The Session Roster may be used to record required
administration information.
• Session Rosters must be handled in a secure manner
and returned to the school assessment coordinator
immediately after each test session is completed.
• The School Assessment Coordinator sections of the 20122013 EOC Manual provide instructions for creating and
printing Session Rosters.
51
Test Administrator Before Testing
Materials Needed for Testing
Session Roster (cont.)
52
Test Administrator Before Testing
Materials Needed for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• School coordinators will create and distribute test group
codes to all Test Administrators.
• Each group of students, by testing room, initial and makeup, should receive a unique test group code.
• Students will enter the test group code before beginning the
test, as indicated in the scripts.
53
Test Code & Test Group Code
Test Code
A six-character code (password) created by
PearsonAccess and printed on Student
Authorization Tickets and Session Rosters.
The Login ID and the test code are required
to log in to TestNav.
Test Group Code
A unique four-digit number created by
district assessment coordinators or by school
assessment coordinators used to identify
groups of students tested together. The test
group code is entered after the Welcome
screen and before students see the first
question.
54
Test Administrator Before Testing
Materials Needed for Testing
Computer-Based Testing Work Folders
• The Florida Computer-Based Testing Work Folder is a blank
piece of 11x17 yellow paper folded in half with grid paper
on the back cover. Work folders arrived in your shipment of
test administration manuals.
• For the CBT EOC assessments, students are provided with
work folders to work the problems. One work folder should
be sufficient for each student; however, students may
request additional folders.
• Work folders must be distributed to students at the
beginning of each test session.
55
Test Administrator Before Testing
Materials Needed for Testing
Computer-Based Testing Work Folders (cont.)
• School assessment coordinators and test administrators
must ensure that students have enough desk space to use
their folders.
• Once students complete the test, the test administrator
must collect all work folders.
• The school assessment coordinator should package the used
folders in the District Assessment Coordinator ONLY box.
• Used work folders are secure materials.
56
Test Administrator Before Testing
Materials Needed for Testing
Four-Function Calculators – TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at
the beginning of a test session to all students who request
one, as indicated in the test administration script.
• Your district should have an adequate supply of approved
four-function calculators provided by the FDOE. No other
calculators may be used.
57
Test Administrator Before Testing
Materials Needed for Testing
Four-Function Calculators – TestHear
• Test Hear does NOT have a built-in four-function
calculator.
• Students who will test using TestHear accommodated forms of
the Algebra 1 and Biology 1 EOC Assessments MUST be
provided handheld four-function calculators.
• Students with visual impairments may use the approved large
key/large display calculators or approved talking calculators
supplied by the FDOE. Schools that have not yet accumulated an
adequate supply of approved large key/large display or talking
calculators may use comparable calculators that are regularly
used in their classrooms. Such calculators must be basic fourfunction models and must not have functions that are
unavailable on approved calculators.
58
Test Administrator Before Testing
Materials Needed for Testing
Scientific Calculators – TestNav
• The TestNav Geometry EOC Assessment has a built-in
scientific calculator.
• Students may use a handheld scientific calculators, if the
school has chose to provide them. Handheld scientific
calculators must be approved models, as shown on page 11
of the 2012-2013 EOC Manual.
• Handheld scientific calculators will not be provided by the
District for students taking the Geometry EOC Assessment
using TestNav.
59
Test Administrator Before Testing
Materials Needed for Testing
Scientific Calculators – TestHear
• The TestHear Geometry EOC Assessment does not
include an online scientific calculator.
• Handheld scientific calculators will be provided by FDOE for
students taking the Geometry EOC Assessment using
TestHear accommodated CBT forms.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in
function to the approved scientific calculators (on page 11
of the 2012-2013 EOC Manual). The approved talking
scientific calculator is the Orion TI-36X or one that is
comparable in function to the Orion TI-36X. No other
calculators may be used.
60
Test Administrator Before Testing
Materials Needed for Testing
Reference Sheets and Periodic Tables
• Reference sheets and periodic tables are provided in an
online format only for CBT testers. However, schools may
provide hardcopy reference sheets or periodic tables to
students.
• Any hardcopy reference sheets or periodic tables must be
photocopies of the reference sheet and periodic table in
Appendix E of this manual (also available at
www.FLAssessments.com/EOC).
• If your school will provide reference sheets or periodic
tables to students, make sure to check each copy before
distributing to students and follow the instructions in the
administration scripts.
61
Test Administrator Before Testing
Materials Needed for Testing
Reference Sheets and Periodic Tables (cont.)
• Reference sheets and periodic tables for students with
paper-based accommodations are packaged with test
materials, and should be distributed to students as
indicated in the administration scripts.
• Once students complete the test session, the test
administrator should collect all reference sheets and
periodic tables, and the school assessment coordinator
should destroy them by recycling, or return them, as
directed by the district assessment coordinator.
• Used reference sheets and periodic tables are secure
materials.
62
Test Administrator Before Testing
Materials Needed for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
63
Test Administrator Before Testing
Materials Needed for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their location in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students using extra time are moved to a new location or the seating
configuration changes during testing, a new seating chart must be 64
created.
Test Administrator Before Testing
Materials Needed for Testing
Additional items
• Pens and/or pencils
• Clock or watch
• Signs
̶
̶
Do Not Disturb Sign
Electronic Devices Sign
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Test Administrator Before Testing
Communicate Testing Policies
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with
ANY electronic devices, including, but not limited to, cell
phones and smartphones, during testing or during breaks,
their tests will be invalidated. The best practice would be
for students to leave devices at home or in their lockers on
the day of testing.
• Leaving Campus—If students leave campus before
completing the test (for lunch, an appointment, or illness,
etc.), they WILL NOT be allowed to complete the test. If a
student does not feel well on the day of testing, it may be
best for the student to wait and be tested on a make-up
day.
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Test Administrator Before Testing
Communicate Testing Policies
Communicate Testing Policies to
Parents/Guardians and Students (cont.)
• Testing Rules Acknowledgment—Prior to testing,
students will be asked to affirm a Testing Rules
Acknowledgment that reads: “I understand the testing rules
that were just read to me. If I do not follow these rules, my
test score may be invalidated.” Students taking computerbased EOC assessments show that they have read the
statement by clicking a checkbox (TestNav) or circle
(TestHear); in paper-based EOC assessments, a signature
line appears below the statement.
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Test Administrator Before Testing
Missing Materials and
Test Irregularities/Security Breaches
• Test administrators should report any test irregularities
(e.g., disruptive students, loss of Internet connectivity)
and possible security breaches to the school assessment
coordinator immediately.
• If a secure document, such as a used Work Folder, a used
reference sheet, or a Session Roster, is not found or a
test irregularity or security breach is identified, the school
assessment coordinator must contact the district
assessment coordinator at 754-321-4250
• The Missing Materials form and the Test
Irregularities/Security Breaches form can be found online
at www.FLAssessments.com/EOC.
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Test Administrator Before Testing
Accommodations
• Appendix A of the 2012-2013 EOC Manual
contains detailed information regarding
administration accommodations, TestHear
accommodated CBT forms, and paper-based
accommodations.
• All personnel involved in administering tests to
students with allowable accommodations must
familiarize themselves with the information in
Appendix A.
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Test Administrator During Testing
Checklist
 Maintain the seating chart, Security Log, and record of
required administration information for your room.
 Ensure that each student has a pen or pencil and distribute
testing materials as indicated in the scripts.
 Read the appropriate administration scripts VERBATIM to
students. Please read the important information and adhere
to the instructions between the SAY boxes.
 Keep accurate time for each test session and display times
for students.
 Maintain test security at all times and report violations or
concerns to your school assessment coordinator
immediately.
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Test Administrator During Testing
Supervise Test Administration
During testing, Test Administrators should
ensure the following:
•Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or
pencils, and, as applicable, calculators, work folders, reference
sheets, and periodic tables
•Students check the Testing Rules Acknowledgment box and
enter the correct test group code
•Students do not have books, notes, extra scratch paper, or
electronic devices (except for approved calculators) of any kind
during testing, even if they do not use them
•Students do not talk to other students or make any disturbance
•Students are working independently and are using privacy
screens
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•Students are working in the correct test
Test Administrator During Testing
Supervise Test Administration
• It is not appropriate to use cell or classroom phones, grade
papers, or work on the computer during testing.
• While you may encourage students to continue working,
you may not talk with them about test items or help them
with their answers.
• Test Administrators should be actively monitoring (ie
walking around) the test in their assigned room.
• If students indicate they have finished the test before the
allotted time for the session has elapsed and they have not
yet submitted, you may encourage them to go back and
check their work.
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Test Administrator After Testing
Checklist
 Verify that you have collected all required administration
information, including accommodations actually used by
each student.
 Verify that your seating chart and Security Log have been
completed correctly.
 Make copies for your files.
 Report any missing materials to your school assessment
coordinator.
 Organize materials and return them to your school
assessment coordinator.
 Complete the Test Administrator Comment Form at
www.FLAssessments.com/EOC.
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School Assessment
Coordinator
Before, During, and After
Testing
74
School Coordinator Before Testing
Checklist
 Read the test administration manual.
 Read the Test Administration Policies and Procedures and
sign the Florida EOC Test Administration and Security
Agreement.
 Ensure that test administrators sign the Test Administrator
Prohibited Activities Agreement.
 Train your test administrators and proctors, including
non-school-based instructors (e.g., itinerant
teachers). You must train several employees to act as
possible alternates.
 Receive test materials from your district assessment
coordinator.
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School Coordinator Before Testing
Checklist
 Inventory the materials within 24 hours of receipt (if you
receive PBT materials) and report missing materials or
request additional materials immediately.
 Communicate the process for collecting required
administration information to your test administrators.
 Distribute test group codes to test administrators.
 Assign proctors, as needed.
 Arrange practice test sessions.
 Ensure that appropriate test settings are available for all
test sessions.
 Verify student information and create test sessions.
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School Coordinator Before Testing
Checklist
 Distribute Session Rosters and Student Authorization
Tickets on the day of test administration.
 Make arrangements to test any special program students
(district virtual instruction programs, Home Education
Program, etc.) who may be testing at your school.
 If any students who require accommodations are testing at
your school, discuss with test administrators how
accommodations will be provided (Appendix A).
77
School Coordinator Before Testing
Receive Test Materials
• Your district assessment coordinator will provide
you with the following materials, as appropriate for
your school:
̶
Computer-Based Testing
̶
 Work folders
 Other applicable materials, as indicated in the 2012-2013 EOC Manual
Paper-Based Testing
̶
 PreID labels and rosters
 School Boxes (contents listed on pages 84-85 of the 2012-2013 EOC
Manual)
 Special Document Boxes, if applicable (braille only)
Calculators
 Contact Student Assessment if you do not have an adequate supply of
78
approved 4 function calculators.
School Coordinator Before Testing
Receive Materials/Maintain Security
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody form at
all times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin
preparing (applying student labels) more than one
week prior to testing.
• Save the original boxes for returning To Be Scored
special document materials (braille only).
• If you need additional materials or if you have
questions, contact the
[email protected] conference
79
School Coordinator Before Testing
Proctors
• When testing a large group of students, proctors MUST
be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
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School Coordinator Before Testing
Arrange ePATs
• Schedule and arrange ePAT practice sessions, as described in
the 2012-2013 EOC Manual.
• Before a student can participate in a computer-based
administration, the student must complete the appropriate
ePAT to learn how to use the computer-based system.
However, students who previously participated in an
ePAT for the subject test they are scheduled to take
are NOT required to participate in an ePAT session for
this administration.
• To access instructions for downloading and installing the
ePAT Launcher, practice test content, and scripts for
administering the ePATs, go to
www.FLAssessments.com/ePATs. The technology coordinator
will need to download and install the software.
81
School Coordinator Before Testing
Arrange ePATs
• Students who require accommodated CBT forms (e.g., large
print, color contrast, zoom, screen reader, assistive devices)
must complete a practice test using the TestHear ePAT with
the specific accommodated form or form combination they
will use during testing.
• Accommodated practice forms and accommodated ePAT
scripts are available at www.FLAssessments.com/ePATs.
82
School Coordinator Before Testing
Create Test Sessions
• Student Assessment asked that general test sessions be
created automatically via the PreID upload.
• You will need to create more detailed test sessions (based
on classroom assignments etc) and move students in to
them, before you can verify student information.
• These can be temporary sessions for the purpose of
verifying student information, or they can be test sessions
you plan to use for testing.
• Detailed instructions on how to create a test session and
verify student information are on pages 90-93 of the 20122013 EOC manual.
83
School Coordinator During Testing
Checklist
 Ensure that test sessions have been started in PearsonAccess
(page 114 of the 2012-2013 EOC Manual).
 Provide test administrators with additional materials, as
necessary.
 Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are properly completed, and required
administration information is collected.
 Be available during testing to answer questions from test
administrators.
 In PearsonAccess, monitor session status and resume students’
tests, if necessary (pages 114-117 of the 2012-2013 EOC
Manual).
 Arrange for and supervise make-up administrations.
84
School Coordinator After Testing
Checklist
 Verify that all distributed secure materials have been returned. Complete
the Test Materials Chain of Custody form. Report any missing materials
to your district assessment coordinator and conduct the necessary
investigation.
 Make copies of all collected required administration information, seating
charts, and Security Logs and file the copies.
 In PearsonAccess, stop test sessions and invalidate student tests, if
necessary.
 In PearsonAccess, record accommodations actually used by students.
 Organize materials and return them to your district assessment
coordinator.
 Complete the School Assessment Coordinator Comment Form at
www.FLAssessments.com/EOC, and encourage test administrators to
complete a form.
85
School Coordinator After Testing
Organize and Return Materials
• Store any handheld calculators as directed by your district
assessment coordinator.
• Store Student Authorization Tickets, reference sheets,
periodic tables, until results are reported for this
administration and then destroy them, as directed by your
district assessment coordinator.
• File the Florida EOC Test Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements.
• Copy the seating charts, required administration
information, Chain of Custody form, and Security Logs; file
the copies, and return the originals in the District
Assessment Coordinator ONLY boxes. Also, return used 86
work folders.
Paper-Based Tests (PBT)
The following slides relate to the administration of
paper-based tests (regular print or braille), which
are available for eligible students who have such
accommodations identified in their IEPs or Section
504 plans.
Each slide contains an icon of a pencil to indicate
and a test that the information pertains to paperbased tests only.
It is important to note that all Paper Based tests
in Broward County will be transcribed into
TestNav, will have the DNS bubble gridded, and
returned with the NOT TO BE SCORED materials.
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PBT
Reminders
For paper-based testing only:
• You will receive a PreID label for each paper-based test being administered if these
students were indicated in your PreID file upload. Affix the label to the correct test for that
student.
̶
The following FOUR categories must be correct on a label in order for it to be used:
Student Name, Student ID Number, District Number, and School Number.
• School assessment coordinators and test administrators must track security numbers of
test documents in their required administration information.
– Pre-populated Administration Record/Security Checklists are provided in
PearsonAccess.
• Test administrators must refer to the Braille Test Administrator sections in Appendix A of
the manual for braille responsibilities. School assessment coordinators should refer to their
respective Responsibilities After Testing sections for instructions.
88
PBT
Materials Needed for Testing
• Test Documents
̶ Algebra 1 EOC Test and Answer Books
̶ Biology 1 EOC Test and Answer Books
̶ Geometry EOC Test and Answer Books
• Reference Sheets and Periodic Tables – packaged
in packs of five or twenty and shipped with test
materials
• Calculators
89
PBT
Chain of Custody Form
• The Test Materials Chain of Custody form is available in
Appendix E of the 2012-2013 EOC Manual and in
PearsonAccess.
• The purpose of this form is to track test materials at all
times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various activities involving the
materials.
• Schools must retain copies of completed forms for their files
after materials are packaged for pickup and return the
originals to the district assessment coordinator.
• A certified educator must be present at all times that test
materials are handled directly.
90
PBT
Sample Student Grid Sheet
91
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit.
• Packing list will indicate the number ranges assigned to
each school, and written documentation of the number
ranges must be maintained at all times during distribution
and return of books.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Test administrator should maintain a list of all secure
materials assigned to him or her, including any additional
materials assigned throughout the administration.
• See page 16 of the 2012-2013 EOC Manual if a document
92
becomes soiled.
PBT
DNS and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See page 18 of the 2012-2013 EOC Manual for
circumstances when the bubble should be gridded.
• After transcription into a computer, the DNS should be
marked and materials returned with the NOT TO BE
SCORED MATERIALS
93
PBT
Student Demographic Information
• Student grid sheet captures student demographic
information.
̶ A document is preidentified if it has a student label
affixed.
• Blank student grid sheets (non-preidentified) must
be gridded using a No. 2 pencil.
• For more information about specific demographic
fields, see pages 106-109 of the 2012-2013 EOC
Manual.
94
PBT
Sample Preidentified (PreID)
Student Label
• Four elements must be correct on PreID labels: student
name, student ID number, district number, and school
number.
• If the student name, ID number, district number, OR
school number is INCORRECT on a label, a replacement
non-preidentified test and answer book MUST be gridded.
95
PBT
Student Enrollment
Information/Testing History
• During transcription complete the Student Enrollment
Information box to indicate whether the student is taking
the EOC assessment for the first time and whether the
student is currently enrolled in, was previously enrolled in,
or has never been enrolled in one of the courses in the
Course List box.
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PBT
Test Administrator: After Testing
Return Test Materials
Organize your paper-based materials according to the list
below:
•TO BE SCORED – There will be none. Paper Materials are to
be transcribed into a computer based form.
•NOT TO BE SCORED – Cover sheet and documents (includes
transcribed and unused documents)
•Test administration manuals, Security Log, required
administration information, seating chart, used and unused
work folders, and used and unused reference sheets and
periodic tables
97
PBT
School Assessment Coordinator:
After Testing
Return Test Materials to Your District Assessment Coordinator
Mispackaged materials will delay reporting of student results.
1. Verify that all distributed secure materials have been returned. Complete your
Chain of Custody form. Notify your district assessment coordinator immediately if
any secure materials are missing.
2. Check for and remove any stray reference sheets or periodic tables from the test
and answer books.
3. Make copies of the records of required administration information.
4. Make copies of all Security Logs and seating charts and file the copies.
5. If a test has been invalidated, do not transcribe it. Verify that the DNS bubble has
been gridded and that the document is placed with NOT TO BE SCORED materials.
Verify that the DNS bubble has been gridded on a defective document and that the
document is placed with NOT TO BE SCORED materials.
6. Use the cover sheets to separate test materials for return.
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PBT
School Assessment Coordinator:
After Testing
Package Materials for Return
Prepare the following types of boxes for return to your district
assessment coordinator (as appropriate):
•
•
•
All NOT TO BE SCORED materials—Yellow-labeled boxes
Braille TO BE SCORED materials—Pink-labeled boxes
District Assessment Coordinator ONLY boxes
• Return the following originals in the DCO box:
• Required Administration Information
• Security Logs
• Seating Charts
• Chain of Custody Forms
• Used Work Folders
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Comment Forms
• After testing, test administrators, school
coordinators, technology coordinators, and
district coordinators are encouraged to
complete a CBT comment form located at
www.FLAssessments.com/EOC.
• Thank you for your valuable feedback!
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