Transcript Document 7137056

PRESENTATION TO THE
PORTFOLIO COMMITTEE ON
HIGHER EDUCATION AND TRAINING
4 FEBRUARY 2014
1
OVERVIEW OF THE COLLEGE
West Coast College serves the West Coast Region, with a central office in
Malmesbury and 5 campuses in Atlantis, Citrusdal, Malmesbury Vredenburg and
Vredendal. The college currently employs 354 staff, including lecturers.
280 km
GOVERNANCE
116 km AND ADMIISTRATION
100 km
35 km
2
• Vision
To be a world class Further Education and
Training institution in the West Coast region that
promotes lifelong learning and contributes to
socio-economic development
3
• Mission
To provide FET services of high quality and to be
the FET provider of first choice by training
students to:
• Be Employable
• Have access to Higher Education opportunities
• Exploit Entrepreneurship opportunities
4
Our Values
• RESPECT – treat people with dignity, the way you would like to be
treated. Look after property and equipment and report all
misdemeanours.
• MOTIVATION – self-driven to achieve own and West Coast College
goals and help others succeed with their goals.
• FAIRNESS – consistent treatment of people, yet managing firmly, so
that no one feels discriminated against.
• HONESTY – doing all things above board with no hidden agendas or for
self-gain.
• QUALITY DRIVEN – pursue all tasks with excellence to provide a
consistently high standard of delivery and constantly look at
improvement.
5
GOVERNANCE STRUCTURE
The college had a fully functioning Council and committees
up to 31 December 2013. The main responsibility of Council
is to formulate and give policy directives.
COUNCIL
ACADEMIC
BOARD
FINANCE
COMMITTEE
AUDIT
COMMITTEE
RISK
COMMITTEE
HR
COMMITTEE
INFRASTRUCTURE
COMMITTEE
6
STUDENT REPRESENTATIVE COUNCIL
• Each campus has an SRC
• The campus SRCs elect a college SRC
• The college SRC is fully functional with an
allocated budget and participates in
Council/college structures
7
ADMINISTRATION
MANAGEMENT STRUCTURE
The college has a fully-functional management
structure. College management is centralised with a
decentralised campus structure.
8
Internal
Auditor
Quality
Assurance
Manager
Chief
Executive
Officer
Project
Manager
Personal
Assistant
Deputy CEO:
Innovation &
Development
Deputy CEO:
Academic
Deputy CEO:
Administration
Chief Financial
Officer
Innovation and
Development
Management
Academic
Management
Administration
Management
Financial
Management
•Campus
Management
•Curriculum and
Assessment
Support
•Lecturing Staff
•Human
Resources
•Information
Technology
•Student
•Administration
•Residences and
Facilities
•Supply Chain
Management
•Financial Aid
•Asset
Management
•Marketing
•Student Support
Services
•Linkages and
Partnerships
•Exit Support and
Placement
9
10
The college is managed and governed by the
following legislation and policy framework:
• FET Act (2006), PFMA (1999), Skills Development Act (1998),
NSDSIII (2011 -2016), PPPF Act (2000), DHET Supply Chain
Management Policy, Treasury Regulations and the National Plan for
Further Education and Training (2008)
• STATUTE: the college is governed by a statute; standard statute as
per FET Act (2006)
• POLICIES, PROCEDURES: The college is also governed and
administered through its own policies, procedures and processes
which are not inferior to the DHET policy framework
11
• AUDIT – INTERNAL AND EXTERNAL
The college conducts an annual External Audit through
External Auditors and has an Internal Audit Unit which
conducts audits on an ongoing basis
• RISK MANAGEMENT
All risks are recorded, assessed and updated on a
regular basis in a risk register
• CONTROLS, MONITORING
The college has controls in place and there is quarterly
monitoring through a performance management process
and a quality management system
12
• COMMUNICATION
Regular communication to internal and external
stakeholders through meetings, reporting,
workshops, newsletters and electronic media
• ACCOUNTABILITY
– Annual financial reporting
– M&E quarterly reporting
– Reports to DHET, Council, funders and external
stakeholders
13
STUDENT INFORMATION
14
Credibility of Examinations
• Examinations for NCV and for Report 191 Business Studies and
Engineering Studies are conducted in accordance with The National Policy
Document, Government Gazette Vol. 507, No 30287 of 12 September
2007, circulars and memos issued by the DHET.
15
Credibility of Examinations
Campuses are briefed on what they must have in place prior and during
examinations, e.g. management plans, security plans as indicated below:
A. Management Plan:
- Time table with invigilators and relief invigilators
- Duty list with responsibilities
- Examination Committee (Monitoring of the examination
process)
- Campus Irregularity Committee (Headed by CM)
B. Security Plan:
- Storage of question papers in a safe
- Storage of blank answer books and examination material
- Control of access to examination venue and strong room
- Emergency action plan
16
Credibility of Examinations
• Prior to commencement of examinations there is monitoring and
inspections are held at all campuses to ensure that all safes are ready,
question papers received, adequate stationary is on hand, venues are
conducive etc.
• To ensure that the credibility and integrity of the examinations are
not compromised in any way, the college also embarks on a series of
workshops for training of all staff involved per campus.
• These workshops are inclusive of all support staff directly involved
with the examinations process as well as all lecturing staff to ensure
that they are fully informed and prepared for any eventuality that
may occur during the examination process.
17
Credibility of Examinations
• Separate training sessions are also held for all nominated invigilators,
and ONLY upon successfully undergoing the training are they issued
with a invigilator contract for the specific examination. This includes a
comprehensive training session on the rules and regulations before,
during and after the examination, inclusive of any irregularities, if any.
• The role of all functionaries are also explained in depth as well as the
implementation and application of all rules for functionaries and
students.
18
Credibility of Examinations
EXAMINATION MONITORING
• Examination monitoring takes place for the duration of the
examination, with particular reference and full compliance to the
following:
 Documentation
 Security venue and safe/storage area
 Admission permits/ID’s, name tags
 Storage of question papers and control of scripts and examination
materials
 Irregularities
 Invigilation
19
Student Enrolment
• Steady growth over
last 3 years in line
with DHET vision. (all
programmes)
• Limitation of DHET
Bursary funds and
change in guidelines
resulted in reduced
intake particularly for
NC(V).
8000
7000
6000
5000
NCV
4000
NATED
OTHER
3000
TOTAL
2000
1000
0
2007
2008
2009
2010
2011
2012
2013
2014
20
Student Enrolment as at 31 Jan
NC(V) Registration
4,000
3,440
3,500
3,000
2369
2,500
2,000
Target
Capture on ITS
1,891
1,500
1116
1,000
996
785
553 468
500
0
Level 2
Level 3
Level 4
TOTAL
21
Student Enrolment as at 31 Jan
Semester Registration
600
510
477
500
400
Target
Registrations
300
195
188
200
176
148
100
0
N4
N5
N6
22
Student Enrolment as at 31 Jan
Trimester Registrations 2014
400
371
350
300
250
229
210
Target
200
Registrations
150
130
100
77
55
50
0
N1
N2
N3
23
Student Profile 2013
1400
1200
1000
800
600
400
200
BLACK
COLOURED
INDIAN
WHITE
0
24
70.0%
60.8%
60.0%
55.0%
50.0%
42.4%
40.0%
35.9%
2013
2014
30.0%
20.0%
10.0%
0.1%0.2%
0.0%
BLACK
COLOURED
INDIAN
3.1%2.5%
WHITE
25
Gender Analysis - 2014
Males
41%
Females
59%
26
Student Placement as at 31 Jan
Student Placement Analysis
400
353
350
317
300
272
243
250
200
194
181
150
100
50
0
2011
2012
2013
57%
71%
69%
27
Student Housing
Atlantis (Leased)
• Grassmere Residence catering for 60 females
• Honeyvale Residence catering for 44 males
• Robinvale Residence catering for 60 females
Citrusdal (Own building)
• Navel catering for 96 males
• Satsuma, Karra Karra & Valencia for 128 females
• VGK catering & Huis Brandwag (Rented) 90 males
Malmesbury (Leased)
• Salem Residence catering for 18 males
• Eden Residence catering for 30 females
Vredenburg (Leased)
• Chemfos Residence catering for 80 males
• Villette Street Residence catering for 20 females
• NEW: 120 males and 120 females (April 2014)
Vredendal (Own building)
• House Barnard Residence catering for 240 females
• House Liberty Residence catering fro 136 males
28
Student Housing
• Total availability: 538 females and 464 males = total of 1 002 students
collectively
• Standard rate of R16 000 per annum as from 2014. (Maximum of R17
758 can be claimed from DHET Bursary Scheme)
• Challenges:
– Oversubscription for residence facilities due to rural locality and mobility of
students from urban areas.
– Bursary shortage – students living with colleges nearby, move to colleges far from
home.
– Limited private residence facilities available in community WCC serves.
– Students lie about their addresses and when residence is full they say they stay in
the area.
– In most cases the condition they live in at private accommodation is not conducive.
The college only assists if we become aware of and insists on alternative
accommodation. The college enters into an agreement with the landlord and pays
the landlord directly on behalf of the student.
29
Student Transport
• Actual costs per route applied for.
• Total support during 2013: 1 429 students collectively.
• Transport is sourced through public tenders and providers are paid
directly.
• No money is paid to a student.
• Challenges:
– The high number of students requiring assistance .
– No public transport in our area.
– Distances between communities and catchment areas of campus.
30
ACADEMIC
31
EXAMINATION RESULTS NC(V) 2013
32
NC(V) LEVEL 2
NOVEMBER 2013
PROGRAMME
WROTE
PASSED
% PASSED
TARGET
2013
OFFICE ADMINSTRATION
442
278
62.90
68
MANAGEMENT
82
52
63.41
65
EDUCATION & DEVELOPMENT
111
73
65.77
70
ENGINEERING & RELATED DESIGN
229
118
51.53
52
ELECTRICAL INFRASTRUCTURE
CONST
218
108
49.54
50
HOSPITALITY STUDIES
63
28
44.44
75
PRIMARY HEALTH
113
93
82.30
60
TOTAL
1258
750
59.62
56
33
LEVEL 2 RESULTS
• Even though overall target has been achieved, the following subjects have
been identified for High Intervention per programme
– Office Administration
• New Venture Creation
– Management
• Management Practice
– Education and Development
• Early Childhood Development
– Engineering & Related Design
• Automotive; Fitting and Turning and Mathematics
– Electrical infrastructure Construction
• Electrical Principles & Practice; Electrical Control &Digital Electronics and Mathematics
– Hospitality
• Food Preparation and Hospitality Generics
34
NC(V) LEVEL 3
NOVEMBER 2013
PROGRAMME
WROTE
PASSED
% PASS
Target
2013
OFFICE ADMINSTRATION
339
192
56.64
45
GENERIC MANAGEMENT
64
43
67.19
52
EDUCATION & DEVELOPMENT
26
22
84.62
79
ENGINEERING & RELATED DESIGN
120
45
37.50
65
ELECTRICAL INFRASTRUCTURE CONST
116
35
30.17
72
HOSPITALITY STUDIES
37
17
45.95
79
TOTAL
702
354
50.43
52
35
LEVEL 3 RESULTS
• Target not achieved, the following subjects have been
identified for High Intervention per programme
– Office Administration
• Business Practice & New Venture Creation
– Management
• Project Management
– Engineering & Related Design
• Automotive; Material Technology and Mathematics
– Electrical infrastructure Construction
• Electrical Principles & Practice; Electrical Control & Digital Electronics
and Mathematics
– Hospitality
• Client Services
36
NC(V) LEVEL 4
NOVEMBER 2013
PROGRAMME
WROTE
PASSED
% PASS
Target
2013
OFFICE ADMINSTRATION
240
167
69.58
59
GENERIC MANAGEMENT
66
27
40.91
75
EDUCATION & DEVELOPMENT
99
69
69.70
68
ENGINEERING & RELATED DESIGN
113
51
45.13
50
ELECTRICAL INFRASTRUCTURE CONST
108
22
20.37
67
HOSPITALITY STUDIES
19
8
42.11
61
TOTAL
645
344
53.33
57
37
LEVEL 4 RESULTS
• Target not achieved, the following subjects have been
identified for High Intervention per programme
– Management
• Management Practice; Operations & Financial Management
– Engineering & Related Design
• Automotive; Fabrication and Mathematics
– Electrical Infrastructure Construction
• Electrical Principles & Practice; Electrical Control & Digital
Electronics and Mathematics
– Hospitality
• Hospitality Services and Hospitality Generics
38
RESULTS
BUSINESS STUDIES 2013
39
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N4 PROGRAMME
WROTE
PASSED
% PASS
Target
2013
HUMAN RESOURCE
MANAGEMENT
74
33
44.59
38
MANAGEMENT ASSISTANCE
34
21
61.76
38
BUSINESS MANAGEMENT
35
14
40
38
TOTAL
143
68
47.55
38
40
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N5 PROGRAMME
WROTE
PASSED
% PASS
Target
2013
HUMAN RESOURCE
MANAGEMENT
70
35
44.30
38
MANAGEMENT ASSISTANCE
131
29
22.14
38
BUSINESS MANAGEMENT
42
26
66.67
38
TOTAL
252
92
36.41
38
41
SUMMARY N5 RESULTS
• Management Assistance: Target not achieved;
information processing a challenge
42
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N6 PROGRAMME
WROTE
PASSED
% PASS
TARGET
2013
HUMAN RESOURCE
MANAGEMENT
14
6
42.5
38
MANAGEMENT ASSISTANCE
13
0
0%
38
TOTAL
27
6
22.22
38
43
SUMMARY N6 RESULTS
• Management Assistance: Target not achieved
• Information Processing – a challenging subject
at some campuses
44
RESULTS
ENGINEERING STUDIES
2013
45
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N1- SUBJECT PASSES
WROTE
% PASS
Mathematics
118
60.17
Engineering Science
93
65.59
Electrical Trade Theory
51
70.59
Industrial Electronics
46
65.22
Fitting & Machining
22
63.64
Metalwork Theory
32
81.25
Engineering Drawing
63
69.84
Overall Subject Totals
425
66.35%
46
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N2- SUBJECT PASSES
Wrote
% PASS
Mathematics
96
57.29
Engineering Science
99
62.63
Electrical Trade Theory
46
39.3
Building Science
22
62.5
Fitting & Machining
30
40
Engineering Drawing
22
59.1
Building Drawing
8
12.5
Carpentry & Roofing
5
100
328
54%
Overall subject enrolment
47
REPORT 191 BUSINESS
STUDIES NOVEMBER 2013
N3- SUBJECT PASSES
WROTE
% PASS
Mathematics
27
11.11
Engineering Science
30
23.33
Mechanical Technology
6
83.33
Engineering Drawing
2
100
Overall Subject Pass
65
26.15%
48
STRATEGY FOR ACADEMIC
IMPROVEMENT
• Lectures across campuses will be used for support in
challenging subjects
• Team teaching within the same campus across levels
will be used
• Lecturers present their results during Executive road
show with improvement strategies
• Take 2013 results into consideration when lecturers are
allocated for 2014
• Peer tutoring programme
• Tutors in Engineering, Electrical and Mathematics
• Evening classes for students in residence
• Establishment of study groups
49
STRATEGY FOR ACADEMIC
IMPROVEMENT
• Extra classes and weekend classes
• Using experts from outside the college in
subjects like Mathematics
• Use ex-students in assisting with practical
work
• Monitoring the submission of tools for ICASS
• Monitor student performance throughout the
year
50
STRATEGY FOR ACADEMIC
IMPROVEMENT
• Workshop for lecturers in challenging topics
• Use ETDP SETA funding for training of all
Maths and Maths Lit lecturers
• Support class visits for new and struggling
lecturers to identify needs for further support
• Use of Curriculum Planners for support in the
subjects identified
• Setting a target per term for each subject
identified
51
STRATEGY FOR ACADEMIC
IMPROVEMENT
• At the end of each term a list of top 20 students per
program is compiled and announced at all campuses
• List of top 20 students per level is compiled
• The aim is to motivate students and to support not
only those that are not doing well, but to encourage
top students to do even better
• From these lists the merit list of the college per
program and per level will be compiled and loaded
on the college website
52
RETENTION AND DROP-OUT RATE 2013
53
RETENTION RATE
NOVEMBER 2013 LEVEL 2
CAMPUS
ENROLLED
WROTE
% RETENTION
ATLANTIS
621
380
61.2
CITRUSDAL
253
177
70
MALMESBURY
202
167
82.7
VREDENBURG
420
321
76.2
VREDENDAL
377
290
76.9
WEST COAST COLLEGE LEVEL 2
1877
1335
71.12
54
RETENTION RATE
NOVEMBER 2013 LEVEL 3
CAMPUS
ENROLLED
WROTE
% RETENTION
ATLANTIS
293
239
81.6
CITRUSDAL
125
108
86.4
MALMESBURY
115
109
94.8
VREDENBURG
180
154
85.56
VREDENDAL
133
113
85
WEST COAST LEVEL 3
846
723
85.5
55
RETENTION RATE
NOVEMBER 2013 LEVEL 4
CAMPUS
ENROLLED
WROTE
% RETENTION
ATLANTIS
219
196
89.5
CITRUSDAL
124
115
92.7
MALMESBURY
111
104
93.7
VREDENBURG
108
98
90.7
VREDENDAL
135
131
97
WEST COAST LEVEL 4
697
644
92.4
OVERALL L2-L4
3416
2702
79.1
56
RETENTION RATE BUSINESS
STUDIES N4-N6
LEVEL
ENROLLED
WROTE
% RETENTION
Target 2013
N4
308
159
51.62
60%
N5
349
259
74.21
60%
N6
29
20
68.97
60%
OVERALL
686
438
63.84
60%
57
INFRASTRUCTURE PLANS
58
Construction projects completed in 2013:
The following construction projects were completed in order to improve
college facilities.
Campus
Project details
Citrusdal
New residence, kitchen and
dining hall and two additional
classrooms
R11 016 099
Vredenburg
5 additional classrooms
R3 118 125
Vredendal
New residence
R13 090 294
Malmesbury
8 new classrooms
R5 656 626
Total construction cost
Total construction cost
R32 881 144
Funded as follows:
WCED Earmarked capital
funding
R7 600 000
WCC operational funds
R25 281 144
59
Collage of completed projects:
60
Construction projects to be completed in 2014:
The following construction projects are currently in progress and will further
expand college facilities.
Campus
Project details
Citrusdal
New electrical workshop
R3 450 000
Malmesbury
8 new classrooms
R12 833 213
Vredendal
New male residence and additional
female residence
R11 546 867
Atlantis
10 additional classrooms
R7 384 949
Vredenburg
New residence, dining hall and 6
additional classrooms
R20 472 120
Malmesbury
Total construction cost
New administrative building
R21 515 567
Total construction cost
R77 202 716
Funded as follows:
WCED Earmarked capital funding
WCC operational funds
0
R77 202 716
61
Collage of current construction sites:
62
DHET BURSARY
ADMINISTRATION
63
Policy Context
- DHET FET College Bursary Scheme guidelines, conditions and criteria
developed in line with the National Norms and Standards for TVET Colleges
- Each student enrolled in a ministerially-approved (i.e. state-funded)
programme must be subsidised by the State by 80% of the total programme
costs
- The 20% difference of the total programme costs must be recovered from
the student (college fees)
- The Bursary Rules and Guidelines issued recommends that at least 80% be
allocated to college fees and 20% to cover accommodation and travel
allowances
- The amounts allocated to each college annually will be allocated between
NC(V) and Nated programs
64
Role and Responsibilities
College
oStudent Support Services and Bursary Officers made available at each
Campus
o Administering student applications at point of registration – Means
Test
o Bursary Committee at campus level – Process applications and make
recommendations to Financial Aid Committee of college
o Financial Aid Committee of college – Approval and rejection of
applications
o Appeals Committee at college - Assist student appeals and final
recommendation
o Advising students (in writing) of the outcome of their applications
o Submission of approved application documentation to NSFAS
o Submission of annual NSFAS graduate/drop-out statistics reports
65
Role and Responsibilities
Students
o Submit bursary applications at point of registration
o Complete Means Test
o Submit correct and credible information as well as all required
supporting documents
o Attend college regularly and actively participate in all teaching and
learning programmes (80% attendancy rule)
o Perform academically
66
Bursaries and funding available to students
Due to the rural locality of the college 95% of our total student
population qualifies for bursaries in accordance with the
Means Test.
NSFAS allocation
2014
2013
2012
NC(V)
R31 153 097
R28 602 045
R29 474 579
Nated
R 4 830 348
R 5 143 509
R 3 149 983
+ R15m
+ R10 570 485
(other funds)
(DHET funds)
R48 745 554
R43 195 047
67
Bursary Rules and Guidelines
Bursaries available to students from the NSFAS allocation are allocated
based on specific rules:
• TUITION – Academic rules/Means Test. Current and new students. New
students started at 50% pass rate requirement. Was relaxed after
consultation.
• ACCOMMODATION – 40km rule. No accommodation inside the
distance. The college does not have sufficient residences to
accommodate all students and transport plans activated at extra costs.
Lack of funding to build and contract for accommodation in rural areas.
• TRANSPORT – 10km rule. No transport allowance inside the distance.
No formalised transport systems in rural areas.
• ATTENDANCE – We welcome the 80% monthly attendance required as
it will improve our retention rate.
68
Concerns regarding bursary allocations
•
•
•
•
•
Rules and guidelines not consulted with college prior to issue
Rules and guidelines only issued late 2013 after closing of college
College could not brief students on time
Allocations should make provision for rural colleges
Bursaries are not allocated according to college and student needs
69
Administrative challenges regarding bursaries
• Differentiated bursaries and systems required
• Ownership of the bursary administration process at campus
level
• Monthly monitoring of student attendance
• Students want to receive “change” from the bursary
allocation
• Transport and accommodation more than 20% of total funds
due to rural locality
• 84% of bursary recipients require transport and
accommodation
• Non-submission
70
System requirements for colleges
College does not have same system as NSFAS.
Concerns:
• Means Test value reporting and control totals on allocations
• Third Party involvement who do not understand the bursary
process at the college
• Delays in disbursement of allocated funds and payment of claims
• No sufficient direct communication between college and NSFAS on
systems
71