Transcript cataloging_in_koha

cataloging in Koha
Thomas Krichel
Literature
• chapter 5 of the Koha manual
• http://koha-community.org/documentation/
3-4-manual-en/
• I did some testing on my own installation.
before we create the first record
• MARC records contain a field for the organization
that gives it a record its control number.
• This is a code called the “control number
identifier”.
• You have to get one from the Library of Congress
(LoC)
• OR you make one up and make sure it’s not taken
by looking at http://www.loc.gov/marc/orga
nizations/org-search.php
control number identifier
• The default choice here is “OSt”. This is a code
for the Stowe Public Library in Connecticut. It
is definitely wrong.
• You should set the control number identifier
before you start cataloging.
set control number identifier default
• You go from the main menu into system
preferences.
• You select cataloging on the left.
• You find a “MARCOrgCode” entry, that you can
set to your code.
• Click on “save all cataloging preferences” at
the bottom.
• We can then go back to cataloging.
adding records
• From the main screen, go to cataloging, cgibin/koha/cataloguing/addbooks.pl
• Then choose “new record” from the default
framework cgi-bin/koha/cataloguing/addb
iblio.pl?frameworkcode=
frameworks
• koha supports cataloging frameworks.
• A framework is simply a set of HTML form
interfaces to catalog a resource.
• Frameworks can be customized. You can give
staff involved in the creation of cataloging
records pertaining to a certain format the field
they need to fill, and hide those they don’t
need to fill in.
• It would be interesting to try to build one(s)
for minimal MARC records.
cataloging help
• A neat feature in Koha are the question marks
next to MARC field names.
• These link you with LoC help pages.
• They tell you what the field means but not
necessarily enough so that you could fill it out.
Z39.50 search
• That’s cataloging for cataloging illiterates ;-)
• You can select targets to be searched but the
more targets you select the longer the search
will take.
• In the results window you see MARC, catalog
and import selections.
• Import will import, the others are for preview.
• Example: search author name “krichel”.
Z39.50 import
• Once we have imported we see a screen cgibin/koha/cataloguing/addbiblio.pl?biblionum
ber=n1&z3950=1&breedingid=n2 where n1
and n2 are some numbers, the significance of
which I am not sure of.
• In an non-customized installation if you press
on save the control number identifier will be
missing. You get an error javascript alert.
controlled fields
• 100 etc fields are for controlled vocabularies.
• The default for the 100 field is that it is locked.
• It can only by filled from authorized values
found with an authority search.
• You have to click the ellipse next to the name
to start an authority search.
• But you won’t find anything as you have no
authority defined.
adding authorities
• You go to home and follow “authorities”.
• Click on “New Authority” say for “Personal
Name”.
• A Z39.50 search does not work as the data is
not available at the LoC in a Z39.50 searchable
way.
• You have to use http://authorities.loc.gov.
• Click on “Search Authorities”.
conducting the search
• At http://authorities.loc.gov/cgi-bin/Pwebrec
on.cgi?DB=local&PAGE=First, you select the
search type to “Name Authority Headings”
and search for say “krichel”.
• Click on the red “authorized heading” button
to follow the to an authorized heading.
• Then click on the link to view the record.
• This has to be manually transcribed ;-(
back in koha
• We are at cgi-bin/koha/authorities/authorit
ies.pl?authtypecode=PERSO_NAME
• Fill 000, 003, 005 and 008 through mouse
clicks. You can use the ellipse to provide more
precise values if you feel like getting extra
points.
• Fill in 040$a with DLC, not the suggested code.
• Move to tab 1.
authority record tab 1
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Click on “heading -- personal name”
Transcribe 100$a with its indicators.
If 100$d is available, transcribe this as well.
Click on save.
You get to http://koha.openlib.org/cgibin/koha/authorities/detail.pl?authid=n,
where n is the number of the authority,
starting at 1.
da capo
• Start the Z39.50 search again, import the
record.
• Move the tab 1, hit the ellipse to search for
the authority.
• If something is found, hit on “choose”.
• You are then brought to the screen where you
set the items.
adding an item
• This is what you should add “at the very least”
– 8 collection code (from selections)
– a permanent location (from selections)
– b shelving location (from selections)
• Here the documentation is incorrect as the shelving
location is “c”.
–o
–p
–v
–y
full call number
barcode
cost, replacement price
Koha item type (from selections)
bottom options for add item
• There are three options at the bottom of the
screen
– “Add Item” will add just the one item
– “Add & Duplicate” will add the item and fill in a
new form with the same values for your to alter
– “Add Multiple Copies” will ask how many copies
and will then add that number of copies adding +1
to the barcode so each barcode is unique. Here
you will be asked what number of copies to add.