Transcript Travel Planners for the Finest Bands, Choirs and Orchestras in the World Welcome to Orientation.

Travel Planners for the Finest Bands,
Choirs and Orchestras in the World
Welcome to
Orientation
A little bit about Music Travel
Consultants
 Founded in 1987
 Sales Staff Consists Exclusively of Past Music Educators,
Music Parents, Music Advocates and Travel Professionals.
 Operations Staff Has Over 165 Years
of Experience in over 68 Countries.
Your Proposal Itinerary
Evergreen High School
of
Vancouver, Washington
 Disneyland Parade Performance
 Band & Orchestra Performances
 Sights and Sounds of LA
Start: May, 26, 2016
End: May, 30, 2016
Itinerary: May, 26, 2016
Meet at School
Meet at school to prepare for departure.
Load Instrument Truck
Truck and instrument rental is included in the package price of this trip. Drivers
will need to be supplied by the school.
Airport Check-in
Arrive at the airport and receive your boarding pass. Then go with staff
members and your MTC Tour Director through security.
Arrive in LA
Welcome to sunny California!
Collect your luggage and
board the motor coaches.
Itinerary: May, 26, 2016
California Adventure
California is a place where fun and adventure are a way of life, and the same is
true of Disney’s new California Adventure theme park.
Lunch in the Park
A Disney Meal Card will be provided for lunch in the park.
Band & Orchestra Disney Workshops
In Disney Performing Arts OnStage Performance Workshops,
the world of the Disneyland
entertainer comes to life for
students in the innovative
hands-on sessions. The
workshops provide an inside
look at the magic behind the
productions that have thrilled
millions at the Disneyland Resort.
Itinerary: May, 26, 2016
Dinner in the Park
A Disney Meal Card will be provided for dinner in the park.
Hotel Check-in
Once you arrive at your hotel, unload the luggage from
underneath your charter coach. One person from each room
may get the keys for your room from your Tour Director.
After you have given your roommates their room keys, you
may proceed to your room. Be sure to take your luggage and
all of your personal items off the coach.
Night Security
Night security will be hired for each night of our stay in Los
Angeles.
Itinerary: May, 27, 2016
Breakfast at the Hotel
Eat breakfast at the hotel before leaving the hotel.
Disneyland
Discover Walt Disney’s original theme park…”Where the Magic Began!”
Millions of people from every corner of the world have discovered the magic
of Disneyland Park, the Happiest Place On Earth!
Lunch in the Park
A meal card will be provided for lunch in the park
Marching Band Performance
Meet as a group and prepare
for your performance in this
afternoon's parade through the park.
Itinerary: May, 27, 2016
Dinner in the Park
A meal card will be provided for dinner in the park
Meet as a group
Meet the group at the designated location at the plaza in between Disneyland
and California Adventure. Then, wait for further instructions.
Return to the Hotel
Return to the hotel after a full day in the park.
Itinerary: May, 28, 2016
Breakfast at the hotel
Eat breakfast at the hotel before leaving the hotel.
The Grove
The Grove is an outdoor retail marketplace and
entertainment complex adjacent
to Farmer's Market. The complex
fills space previously occupied by
a 19th-century orchard and
nursery. Enjoy some free time
for souvenir shopping.
Itinerary: May, 28, 2016
Lunch at the Farmer’s Market
Launched in 1934, Farmers Market became the central meeting place for
Angelenos. Today, “Meet me at 3rd and Fairfax” is one of the most common
phrases in southern California. According to the L.A. Times, Farmers Market is
the #1 place in L.A. to spot celebrities! The market features nearly 100 shops
and eateries and its 1941 clock tower is now a world-famous icon.
Orchestra Performance
This afternoon, the orchestra will
perform near the farmer’s market.
Guided Hollywood Tour
Drive through the posh Beverly Hills
and Bel-Air Estates areas, famous
Rodeo Drive, see Mann’s Chinese
Theater.
Itinerary: May, 28, 2016
Dinner at Buca di Beppo
Buca di Beppo has been serving up exceptional authentic Italian dining since
1993. Tasty recipes for Italian favorites, passed down from generation to
generation.
Griffith Observatory
Located on the southern slope
of Mount Hollywood, the
observatory commands a
spectacular view of the
Los Angeles basin below.
Nearly two million people
each year enjoy the view
from its balconies, especially
at night.
Return to the Hotel
Itinerary: May, 29, 2016
Breakfast at the Hotel
Eat breakfast at the hotel before leaving the hotel.
Venice Beach
This famous beach is an eclectic and funky place where artists and sidewalk
vendors line the boardwalk and unique street performers entertain the
passing crowds.
Lunch on the Pier
Meal money will be provided
for lunch at your leisure while
at Santa Monica Pier.
Freshen Up at the Hotel
Itinerary: May, 29, 2016
Disney Concert Hall Performance
Opened on October 24, 2003. It seats 2,265 people and serves,
among other purposes, as the home of the Los Angeles Philharmonic
orchestra and the Los Angeles Master Chorale. Lillian Disney made
an initial gift of $50 million in 1987 to build a performance venue as
a gift to the people of Los Angeles and a
tribute to
Walt Disney's
devotion to the
arts and to the city.
Band & Orchestra
Today, both
EHS ensembles
will get the
pleasure of
performing in the
Disney Concert Hall.
Itinerary: May, 29, 2016
Disney Concert Hall Performance
Itinerary: May, 29, 2016
Disney Concert Hall Performance
Itinerary: May, 29, 2016
Queen Mary Farewell Banquet
Relive the elegance of transatlantic travel aboard this historic
ship, docked in Long Beach Harbor. Sit down to a wonderful
dinner and then dance the night away with a local D.J. What
a great way to celebrate the end of an amazing trip!
Itinerary: May, 30, 2016
Breakfast at the hotel
Eat breakfast at the hotel before leaving the hotel.
Hotel Check Out
Check-out of your room by packing everything up and
leaving your key card in your room. Then, load your luggage
onto your charter coach, and prepare for departure.
Airport Check-in
Arrive at the airport and receive your boarding pass. Then go
with staff members and your MTC Tour Director through
security.
Itinerary: May, 30, 2016
Lunch
Meal money will be provided for lunch in the airport.
Arrive in Portland
Collect luggage and board transfer vehicles.
Welcome Home
Welcome back after an action packed trip!
Group Air Travel
Airfare has not been added into the pricing information on the next page.
Scheduled airline reservations cannot be confirmed or priced more than 340 days in
advance of travel.
Pricing has not been released by the airlines for our travel dates.
As soon as we secure group air space, we will update the pricing information.
It is vital that you make payments on time, so we are able to make air deposits on
your behalf.
Tour Conditions: Per Person Occupancy Tour Prices
Passengers
165
155
150
145
Quint
Quad
Triple
Twin
Single
$1030
$1072
$1142
$1281
$1698
$1054
$1096
$1165
$1304
$1722
$1067
$1108
$1178
$1317
$1734
$1081
$1122
$1192
$1331
$1748
The above tour prices are based on the number of paying persons traveling and may vary
depending on group size when prorated costs, such as motor coach, etc., are affected. Tour prices
in this proposal are based on tariffs in effect as of February 23, 2015 and are subject to change.
IMPORTANT NOTE: These Tour Prices were developed for individuals traveling with your group, as
a group, on the trip described in this proposed itinerary. In cases where individual deviations from
this group trip are requested, a $25.00 per person administrative charge will be levied.
Tour Conditions: Financial Considerations
Payment
Amount
Due Date
Non-Refundable
$50.00
July 15, 2015
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Installment
$90.00
Final
Balance
Accounts not paid on or before a payment
August 1, 2015
September 1, 2015
October 1, 2015
November 1, 2015
December 1, 2015
January 15, 2016
February 1, 2016
March 1, 2016
April 1, 2016
May1, 2016
due date will be
Please Make Checks Payable To: Music Travel Consultants
Tour Conditions: Fundraising
Music Travel Consultants encourages and welcomes
the application of fund-raising profits to individual or
group accounts. Music Travel Consultants is unable to
accept or apply any school or booster fund-raising
monies to accounts that are paid in full. All fundraising
money must be received at least 35 days prior to
departure.
Last Day to Cancel:
March 27, 2016
Cancellations are considered to be any change made to the passenger list on or after 61
days prior to departure. Cancellations must be made in writing. If received 61 days or more
prior to departure, monies which can be retrieved from suppliers are refundable.
Cancellations received 60 days up to and including day of departure are non-refundable
unless a substitution is made. If this tour includes airfare, cancellations and/or substitutions
policies vary by airline, date of ticketing and group contracts.
Travel and Cancellation Insurance is HIGHLY Recommended.
Please contact Music Travel
Consultants for additional information.
MTC Online: Individual Sign-Up
Guide
No more wasting time, paper, stamps and
money. With a click of your mouse, update
or monitor your trip 24 hours a day,
anywhere you have an internet connection.
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Quick and Easy
Sign-Up at MTC's Website
Make Secure Trip Payments on MTC’s Website
View Payment Schedule and Invoices
Directors Never Collect Money or Registration Forms
Individual Accounts and Billing Processed by MTC
Sign-Up Guide also available for download at music-travel.com
MTC Online: Getting
Started
MTC Online is for parents and
students. Credit card or eCheck
information must be entered to
make a payment on your trip.
Here’s MTC’s step-by-step
process for online trip registration
and payment.
Step 1: Go Online
Visit music-travel.com and click
“Login” in the top right corner.
Step 2: Click the “NEW USER”
link
Step 3: Create Trip Account
Complete the form that pops up on the first
page. When finished with both Login Details and
Contact Information, click on “Create Account”.
You will then receive the following message:
“Your account has been created successfully.”
You will receive an email message shortly
verifying your account information.
Whenever you Login to MTC Online, use the
email address (user name) and password
that you just entered.”
Step 4 (1 of 2): Register a Traveler
Once your Trip Account has been created, the next screen prompts you to:
Register a Traveler – Enter the Trip Number (Given to you by your Group Leader or MTC)
Step 4 (2 of 2):
Register a Traveler
After submitting your trip number, you will be
asked to fill out some your name, traveler type,
instrument, etc.
Under Traveler Type:
Student = Member of the class or organization taking the
trip.
Child = A family member who is not a Student.
Chaperone = Adult with Chaperoning responsibility.
Adult = Adult without Chaperoning responsibility.
IMPORTANT: To complete each registration you
must accept the Tour Participant Agreement.
Step 5: Manage Your Account
After you have entered all of your travelers you are ready
to manage your online account. This is also the starting
point the next time you login to your account.
You can:
 View Destinations and Dates
 Make/View Payments
 View Financial Information
 Add Additional Travelers
Step 6: Click “Make a Payment”
Enter the amount you want to pay
today in the box to the right of
each Traveler’s name.
MTC Online: Security and Payments
MTC’s Online Payment is secured with thawte™ SSL
Certificate Technology. Your financial information is never
stored on MTC’s site or servers. MTC Online accepts:
MTC Online: Additional Information
 Please review all information before you click
Submit to Finalize payment.
 Once you click Submit, your account will be
charged.
 Payments must be made on or before due dates.
 Some payments are non-refundable.
 For questions about MTC Online, please email
[email protected].
 Please Include Trip Number and Group Name in
correspondence.
Music Travel Consultants: Contact Information
My Name: Ben Hilmer
My Email Address: [email protected]
Website: music-travel.com
Address: 7920 Georgetown Road, Suite 700 Indianapolis, IN, 46268
Phone: 800.616.1112
Office Hours: Monday - Friday 8:30am - 5:00pm EST, Closed Saturday & Sunday