Transcript Email Retention for GroupWise Angela Williams - Channel Sales Manager Jeff Stratford - President Nexic, Inc.

Email Retention for
GroupWise
Angela Williams - Channel Sales Manager
Jeff Stratford - President
Nexic, Inc.
Who is Nexic?
Incorporated 1998
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Based in Orem, Utah
Located 20 minutes North of Novell’s GroupWise
engineering center in Provo, Utah
Mostly Former Novell employees
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Employees worked at Novell developing, testing, and
supporting GroupWise
Jeff Stratford – President
– 9 years at Novell – last 5 years as Product Planning
Manager over GroupWise APIs
© November 7, 2015 Novell Inc.
Email Retention defined
Retention [noun]
1. the action of retaining or the state of being retained
2. failure to eliminate a substance
Email Retention:
• Monitoring, evaluating, and saving (deleting) GroupWise
messages to an external location
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Customer Needs
Organization
End User / Auditor
regulatory
compliance
accessible in the
future
legal
protection
storage
requirements
GroupWise
system integrity
and performance
auditing
sharable with
external users
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familiar
habitat
searchable
compatible
storage media
Note about Compliance
Regulations
Numerous and Industry Specific
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(US: SEC17a, HIPPA, etc.)
Multiple interpretations of same regulation
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Target
Created chaos in the retention space
What do they all have in common?
Search, Save and Review
- 100% retention
- Auditing
- Digital signature
- Offline security
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Just A Thought…
“There's no such thing as private e-mail on a company system. Analysts
say this high-tech monitoring is a growing trend for employers… ‘Legally,
they're not required to tell you if they're monitoring the e-mail,’ says Shari
Steele of the Electronic Frontier Foundation.
‘Legally the equipment that you're using when at work belongs to your
employer. And therefore the employer can do anything they want to
with the equipment.’”
CNN June 3, 2002
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© November 7, 2015 Novell Inc.
Email Retention Time Line
Nexic Product Evolution:
Discovery 6.0
Custom Export Applications
Discovery 7.0
(Personal, Group, Enterprise)
Personal Archive 7.0
6.5 Update
1998
2001
Personal Publisher 5.6
2003
2004
Discovery 6.1
(Personal, Group, Enterprise)
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2005
Discovery 7.5
Personal Publisher 5.6
Customer Needs (2001):
• End user application
• Standards based output
• Familiar interface / habitat
Solution:
• Windows application for exporting
• WebAccess HTML interface
Limitations:
• Export messages cannot be combined with other exported messages
• No offline searching in browser. View local HTML files in a browser
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Personal Publisher 5.6
End user application to export messages to HTML
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Discovery 6.1
Customer Needs (2003):
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End user application
Standards based output
Familiar interface / habitat
Offline searching
Combine exported messages
Export multiple accounts at one time
Enterprise-level scalability
NetWare, offline storage systems
Easily share exported messages
Export user’s GroupWise archive
© November 7, 2015 Novell Inc.
Solution:
• End-user and Administrator Windows
applications for exporting
• ASCII text output
• Oracle 8i and later
• Windows client for reading and
searching in a familiar habitat
• Trusted Access
• NetWare, EMC Centera
• Disc / media packages
• GroupWise archives
Discovery 6.1
Solution:
Personal Discovery
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© November 7, 2015 Novell Inc.
• End-user and Administrator Windows
applications for exporting
• ASCII text output
• Oracle 8i and later
• Trusted access
• Windows client for reading and
searching in a familiar habitat
• NetWare, EMC Centera
• Disc / media packages
• GroupWise archives
Discovery 6.1
Solution:
Group Discovery
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• End-user and Administrator Windows
applications for exporting
• ASCII text output
• Oracle 8i and later
• Trusted access
• Windows client for reading and
searching in a familiar habitat
• NetWare, EMC Centera
• Disc / media packages
• GroupWise archives
Discovery 6.1
Solution:
Enterprise Discovery
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© November 7, 2015 Novell Inc.
• End-user and Administrator Windows
applications for exporting
• ASCII text output
• Oracle 8i and later
• Trusted access
• Windows client for reading and
searching in a familiar habitat
• NetWare, EMC Centera
• Disc / media packages
• GroupWise archives
Discovery 6.1
Solution:
Personal Discovery
Group Discovery
Enterprise Discovery
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© November 7, 2015 Novell Inc.
• End-user and Administrator Windows
applications for exporting
• ASCII text output
• Oracle 8i and later
• Trusted access
• Windows client for searching
- familiar interface / habitat
• NetWare, EMC Centera
• Disc / media packages
• GroupWise archives
Discovery 7.0
Customer Needs (2005):
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End user application
Standards based output
Familiar interface / habitat
Offline searching
Combine exported messages
Export multiple accounts at one time
Enterprise-level scalability
NetWare, offline storage systems
Easily share exported messages
Export user’s GroupWise archive
Distributed architecture
Process independence
Fault tolerance
Other SQL databases, offline storage
Offline encryption
Live account scanning / monitoring
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Solution:
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Process agents run locally
Local to central data repository
Linux, NetWare, Windows
MySQL, MS SQL, others
Document management integration
Offline storage systems integration
Security products integration
GroupWise corruption detection
Discovery Client reads live accounts
Scriptable processes
GroupWise client integration
Audit trail
Discovery 7.0 - Architecture
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Discovery 7.0 - Architecture
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Discovery 7.0 - Process
Discovery Process
• Focused Approach to Data Collection
• User Interface Independence
• Other Process Independence
• Small Memory
• Extensible
• Logging
• Local Storage – Compress / Encrypt
• Controllable by Scripting Engines or
programming languages
• Windows / NetWare / Linux
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Discovery 7.0 - Process
Discovery Process Types
• Archive / Export
• GroupWise data
• Departing Employees
• GroupWise Data
• eDirectory
• Journaling
• GroupWise data
• Monitoring
• GroupWise data
• Health Check
• GroupWise data
• Agents and Servers
• Other processes being added in
future
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Discovery 7.0 - Console
Discovery Console
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Management Interface
Monitoring / Logging Independence
Process independence
Extensible
Status / Logs
Reporting
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Discovery 7.0 - Console
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Discovery 7.0 - Console
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Discovery 7.0 - Console
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Discovery 7.0 - Console
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Discovery 7.0 - Monitor
Discovery Monitor
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Central Communication Hub
User Interface Independence
Process independence
Small Memory Footprint
Local and Remote Process Monitoring
Self-Healing
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Discovery 7.0
Demonstration
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Discovery Roadmap
* Discovery 7.5 will release at the same time as the Sequoia release
Discovery 6.0
Custom Export Applications
Discovery 7.0
(Personal, Group, Enterprise)
Personal Archive 7.0
6.5 Update
1998
2001
Personal Publisher 5.6
2003
2004
Discovery 6.1
(Personal, Group, Enterprise)
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2005
* Discovery 7.5
Nexic, Inc.
Contact Information
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www.nexic.com
(801) 434-4717 x7104
Angela Williams
[email protected]
© November 7, 2015 Novell Inc.
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