Transcript Office of Research & Sponsored Programs Grants.gov What is Grants.gov? • Grants.gov is the Federal government’s solution for a "one stop shop" for.

Office of Research & Sponsored Programs
Grants.gov
What is Grants.gov?
• Grants.gov is the Federal government’s solution for
a "one stop shop" for finding and applying for
funding. It provides a consistent electronic
submission process for all agencies.
• Grants.gov has already or will replace federal
agency-specific proposal submission systems that
have grown in recent years, most notably NSF's
FastLane, DOE's IIPS, and NASA's NSPIRES.
Slide 2
A Note of Thanks
• Kristin Nagle in RSP who developed the original set of
training slides.
• Linda Johnson in L&S who developed a great set of slides
on how G.gov works, and also developed the flyer we are
using across campus.
• Mark Sweet, for all of his help on the IT end, and for his work
with the NIH Commons Working Group.
• Grad School IT and DoIT for their support!
Slide 3
Why Now?
• Grants.gov has been in the works for several
years, but many of the agencies thought it wasn’t
stable enough for large submissions, so were
using it on a limited basis.
• To encourage the agencies, OMB tied the
agencies’ federal appropriations to their use of
Grants.gov.
• Suddenly, it works just fine!
Slide 4
What We Will Cover
• How to download the application package
• How to work with the forms
• How to route the forms
• What happens after RSP submits the file to
Grants.gov
Slide 5
Registration
No, no!
•
The University is registered. No individual
must register with Grants.gov, even though
the instructions make it look that way!
•
All that is required by UW applicants is to use
DUNS #161202122 on their application forms.
•
The FIND portion of Grants.gov does NOT
require registration.
Slide 6
A Quick Glossary
Features of the SF424 (R&R) (cont.)
• An “FOA” is a Funding Opportunity
Announcement. This is the Grants.gov term for
all requests for application (formerly RFP/RFA).
• The SF424 (R&R) is the set of standard forms
used across all agencies. This stands for
Standard Form 424 (Research & Related). We
usually just call it “the 424.”
• Each of the forms is referred to as a
“component.”
Slide 7
A Quick Glossary
Features of the SF424 (R&R) (cont.)
• Agencies “construct” application packages using
“components” of the 424 for each FOA. Each
application package will include all of the forms
required for that particular solicitation. You must
use the application package that is specific to
the solicitation you are responding to.
• Read the application instructions! You’d be
surprised how many different ways there are of
filling out these “standard” forms. The FOA will
indicate which components are required and
which are optional.
Slide 8
The SF424 (R&R)
Features
of Standard
the SF424
(R&R)include:
(cont.)
• SF424 (R&R)
Components
– R&R Application cover component
– R&R Project/Performance Site Location (s)
– R&R Other Project Information
– R&R Senior/Key Person
– R&R Budget
– R&R Personal Data
– R&R Subaward Budget Attachment Form
Slide 9
How Does It Work?
• Grants.gov incorporates a specific
software package called PureEdge.
• When using the PureEdge software,
you are using the downloaded
software on your hard drive.
• It looks like a web browser
environment. It isn’t!
Slide 10
How Does It Work?
The PureEdge file is rather like a manila file folder with
the label already printed and a group of mandatory,
blank, forms inside. When you download the correct
folder from the Grant.gov web site, it is like opening the
folder, filling out all the forms, and closing the folder to
pass it off to the next UW office…
Application-Specific Forms
Appl-Specific label/info
PureEdge file
Slide 11
Some of these forms
will ask you to
upload/attach pdf
documents (science,
biosketch, etc.)
How Does It Work?
As you work on it, this PureEdge “folder” file resides on
a local computer, not at Grants.gov!
It is a stand-alone file, not a database record like NSF
Fastlane proposal files.
Your
Computer
Grants.gov
server
PureEdge file
To involve other UW staff, the file must be
sent/shared in some manner from one
person/office to the next.
Slide 12
Grants.gov and the 424 R&R
Enough Already!
What Does It Look Like?
Slide 13
And then…
First, you must find the funding
opportunity you seek and download
it onto your hard drive.
Slide 14
And then…
If you download to a network, the
filename changes each time you
save, even though it has asked if
you wish to overwrite. Look for ~1
extensions.
Slide 15
Downloading the Application
• Use Internet Explorer!
• When you download the application instructions,
use the “Save As” utility under “File” on your pc
screen.
– READ THE ENTIRE THING! Agency instructions on
filling out the applications are not consistent!
• When you download the application package, it
may open to the Header Page automatically. You
must then use the “Save” button on the
application header page itself to rename and save
the file. SAVE TO YOUR HARD DRIVE!
Slide 16
Filename
• When you download, rename the file as follows:
PI last name_agency acronym.xfd
• Eventually you will have more than one file with
the same name. E.g, Smith_NIH. That’s ok.
Just add a relevant date (040506) or keyword to
maintain unique naming.
• RSP will add the PALS number when it arrives:
Barrett_DOE_18726.xfd
• This naming convention will help RSP track the
proposal confirmation emails.
Slide 17
Downloading the Application
This is what the icon looks like on your desktop
•The program in your Start Menu is ICS Viewer.
•The Software is called PureEdge.
•The file extension is .xfd.
Slide 18
Saving the File
• As you work on the file, save it often.
• When you save, PureEdge will ask you if you
want to Overwrite.
• EVEN IF YOU SAY YES, IT MAY NOT HAVE
OVERWRITTEN!!!!!
Slide 19
Saving the File
• Check the location (e.g. Desktop or Network Folder)
you THOUGHT you saved and then overwrite in to
make sure you don’t have duplicate versions saved.
• You may end up with:
• The ~version is the most recent. Delete the old
and rename the ~version to PI_AGENCY.xfd
Slide 20
Header Page
This is the Header Page. The information
about the particular solicitation will be
filled in automatically.
Slide 21
IT LOOKS LIKE YOUR
BROWSER…
BUT YOU’RE NOT
WORKING ONLINE!
Header Page
Use the UW filing name convention as the
Application Filing Name: PI last
name_agency.
Agency Instructions take precedence.
Read the application instructions!
Slide 22
Header Page
To view a form and begin work,
select the form you want and
click Open Form.
Slide 23
Header Page - Completed Documents
All mandatory documents must be
completed and moved to the
Mandatory Completed Documents
for Submission side.
Slide 24
When You are Done, Finished, That’s It:
• You will upload the completed file to a secure
server. An email is sent to your dean’s office telling
them that it is there. Route a t-form and hard-copy
as usual. Keep a copy of the uploaded application
locally in case changes are needed.
• The dean’s office checks your proposal. When it is
acceptable, they notify RSP, who downloads the
application to an RSP server.
• RSP submits when the t-form is received.
Slide 25
Upload your proposal
Fill in the information and attach your
completed PureEdge application.
Slide 26
You remember this part….
The PureEdge file is like a manila file folder with the
label already printed and a group of mandatory, blank,
forms inside. The PI’s job is to download the correct
folder from Grants.gov, open and fill out all the forms,
close the folder and pass it off to the next UW office…
Application-Specific Forms
Appl-Specific label/info
PureEdge file
Slide 27
Some of these forms
will ask you to
upload/attach pdf
documents (science,
biosketch, etc.)
Routing
So, if…..
PureEdge file
Slide 28
=
For a busy deadline…
Principal Investigators
Departmental
Administrator
Slide 29
And Then…
And then . . .
Departmental Administrators to Dean’s Offices
Slide 30
And Then…
and then . . .
All the Deans’
offices on
campus…
Slide 31
AAHHHHRRRRGGGGG!
At RSP….
Slide 32
This is Why We Need a Naming Convention
• RSP receives at least four e-mails regarding each
submission:
– First confirms receipt by Grants.gov.
– Second confirms validation by Grants.gov.
– Third confirms receipt by Sponsor.
– Subsequent emails from Sponsor regarding
tracking through the Sponsor’s system (e.g. NIH
Commons, DOE IIPS) or contact information.
Slide 33
Then What?
• Stick around! Grants.gov may validate the receipt of
a proposal only to have the agency business rules
reject it because of errors. RSP needs to be able to
find you.
• How can you tell when all is well?
– Check PALS by using the Search function for the
PI name.
– Please do not call RSP and ask!
Slide 34
Quick Tips
• START EARLY! Not new data, just new forms,
so you’ll get through it, only slower. Route your
completed proposal several days in advance.
• Use Internet Explorer.
• When naming PureEdge files, follow the UW
naming convention (PI LAST_AGENCY.xfd).
• When naming attachments, don’t use spaces,
hyphens, special characters, or long file names.
NIH attachments must be uneditable pdf.
Slide 35
Quick Tips
• Be sure and read both the agency solicitation
AND the Grants.gov instructions. We have
seen numerous mismatches.
• PureEdge is only a file, not a website. You
need to save the file to your hard drive
BEFORE you begin entering info in the file.
• Complete the 424 (R&R) first. It populates
other components.
• The file does not automatically save. You
have to click on
to save the data
entered.
Slide 36
Need Help?
• Your dean’s office can help you. Call or email
there first!
• RSP can help you.
– Email: [email protected]
– Call: 262-3822 and tell the receptionist that you
need grants.gov help.
Slide 37
You Haven’t Had Enough Yet?
A Quick Look at the
SF424 R&R Components
Slide 38
SF424 (R&R)
Cover Component
Page 1
Slide 39
SF424 (R&R)
Cover Component
Page 2
Slide 40
Project/Performance Site Locations
Slide 41
Other Project Information
• Includes information on involvement of Human Subjects,
Vertebrate Animals, Environmental Impact, Foreign Involvement
• Includes separate PDF attachments for
– Project Summary/Abstract
– Project Narrative
• Separate component developed for Research Plan
– Bibliography & References
– Facilities & Other Resources
– Equipment resources
Slide 42
Other Project
Information
Slide 43
Senior/Key Personnel
• Captures personal profile information on the PD/PI,
Key Personnel, and Other Significant Contributors
• Captures structured data for 8 individuals (PI and 7
others)
– More than 8 - information is provided in an
attachment (not structured data, just text)
• Biosketch is attached for each person
– Same data requirements exist; however, page limits
slightly change to just 4 pages
– Eliminating the 2 page limit for subsections
Slide 44
Senior/Key
Person Profile
NIH requires
Commons ID here!
Slide 45
Budget Sections A & B
• Personnel separated into 2 sections
• Senior/Key Person
– Allows 8 as named individuals & structured data
– > 8 information is provided in an attachment (not
structured data, just text)
• Other Personnel
– Postdocs, Grad Students, Undergrads: captures # only
• Some Agencies have had to make a business process
change from percent effort to person months
Slide 46
Budget Sections A&B
Slide 47
Budget Sections C - E
•
C. Equipment
– Allows itemization of up to 10
• More than 10 total dollars are inserted in line 11; however, the
details are provided in an attachment
•
D. Travel
– R&R separates out Domestic & Foreign
– This will not change any NIH policy/practice. We will continue to
award as a single category
•
E. Participant/Trainee Support Costs
– Will not be used by NIH unless specifically noted in an
announcement
– Tuition Remission will continue to included in section F. Other
Direct Costs
Slide 48
Budget Sections C-E
Slide 49
Budget Sections F - K
• F. Other Direct Costs
– Itemizes Supplies, Publication Costs, Consultants,
ADP/Computer Services, Consortium Costs, Equipment or
Facility Rental/User Fees, Alterations & Renovations
– Have included agency-specific instructions to use this section
to also account for patient care costs & tuition remission
• G. Total Direct Costs (A – F)
• H. Indirect Costs
• I. Total Costs
• J. Fee
• K. Budget Justification—a PDF text attachment
Slide 50
Budget Sections F-K
Slide 51
Budget General Notes
• Applicant prepares a detailed budget for every
budget period
• There is no summary budget page
• A detailed Cumulative budget is system-generated
after upload to Grants.gov
Slide 52
Subaward Budget Attachment Form
• Used for detailed budget from any consortium grantee
• Allows up to 10 separate budget attachments—one for
each consortium grantee
• Applicant sends the R&R budget component to the
consortium grantee for completion; it is returned to the
applicant; applicant attaches it in this component
• Applicant still needs to include the total costs for all
consortiums in their own detailed budget, Section F.5
Slide 53
Slide 54
Need Help?
• Your dean’s office can help you. Call or email
there first!
• RSP can help you.
– Email: [email protected]
– Call: 262-3822 and tell them you need grants.gov
help.
Slide 55
Office of Research & Sponsored Programs
Grants.gov