OFFICE OF HUMAN RESOURCES

HR FORUM December 3, 2014

Office of Human Resources • • • • • • Welcome to the first HR Forum!

About HR ONE UTD PRR Update The new Hiring Proposal General Updates – Employee Relations/Organizational Development – Benefits – Employment Services

WELCOME!

Our FIRST

Office of Human Resources • HR Forum will be held on the first Wednesday of the month 10am – 11:30am. Location TBD.

February 4, 2015 March 4, 2015 April 1, 2015 May 6, 2015 June 3, 2015 July 1, 2015 August 5, 2015

Office of Human Resources

Associate Vice President

Colleen Dutton

Admin Asst. / Depart. Coordinator

Susan Lerry

Director of Employee Relations/Organizational Development

Marco Mendoza

Employee Relations Managers

Jennifer Koerber-Miller Ellen Ammons

Training Manager

Terry Cartwright

Training Specialist

David Gleason (PT)

PeopleSoft Academy Coordinator

Stefanie Pan

Director of Benefits

Marita Hawkins

Director of Employment Services

Ilyce Murray

Benefits Specialists

Richard Jordan Nora Pena Debra York

Employment Specialists

Evelie Giddings Nancy Joseph

HR/Immigration Specialist

Kelly Anderson

Leave Administrator

VACANT

Compensation Analyst

Betty Burns

Benefits Reporting Coordinator

Thi Nguyen

HR Assistant / Front Desk

Melanie McCollum

HR Systems Manager

Tina Sharpling

Records Tech

Robbie Rocheleau O rganizational Chart as of January 2015

Introducing… ONE UTD ONE UTD – One Network of Employees, United Through Diversity – is an effort to promote unity, collaboration, respect and partnership within the employee community. The goal of the ONE UTD initiative is to help bring awareness of the need to: 1) work together as a team to benefit UTD as a whole; 2) promote understanding and respect for diversity and inclusion of not just age, race, gender, etc., but diversity of thought, ideas, and initiatives; and 3) show our commitment and concern for diversity to external job seekers.

More action request options: PRR Update Space to add additional information/comments: Additional information regarding the status of the position:

The New Hiring Proposal • • • • • • Interim solution Should be used for all staff job offers (classified and A&P) Replaces Job Offer Request form and Justification for Starting Salary form Initiates request for CBC Provides links to frequently requested documents Provides a link to salary guidelines

Division Update

EMPLOYEE RELATIONS/ ORGANIZATIONAL DEVELOPMENT

Division Update • Performance Review and Deadlines – Calendar Year 2014 Reviews due April 7, 2015.

– Fiscal Year 2014 Reviews (for employees hired between January 1, 2015 to April 15, 2015) due June 30, 2015. • Veteran/Disability Voluntary Self-Identification Surveys – Now available in Galaxy (Staff Tools > Voluntary Self-Identification).

Training

• • • • • Wednesday, Dec 3 (2 p.m. - 4 p.m.) Catch Comet Pride - (Session 3 Only) - Practice Makes Perfect Part 2 Tuesday, Dec 9 (10 a.m. - 12:30 p.m.) Catch Comet Pride - (Session 4 Only) Making it Work, Making it Personal Wednesday, Dec 10 (10 a.m. - 12 p.m.) The Annual Performance Review for Supervisors: Helping Employees Succeed Thursday, Dec 11 (10 a.m. - 12 p.m.) Managers and Supervisors Certificate Series: Module 6 - Motivating Employees Thursday, Dec 11 (10 a.m. - 12 p.m.) Managers and Supervisors Certificate Series: Module 6 - Motivating Employees Email [email protected]

to receive notices of upcoming training offered by Organizational Development & Training.

Division Update

BENEFITS

Division Update • • • • ACA Update - The Provost will be sending out a memo to the Dean containing information about a new FTE Calculation – details on next HR Forum Wellness - Wellness Fair on January 29, 2015 Leave Processing - Leave Position is still vacant Vacation Leave Balances - Usage of vacation days by 8/31

Division Update

EMPLOYMENT SERVICES

Division Update • PA7 Update – Training sessions will be scheduled beginning in January – No new postings will be created in 5.8 after December 19 th • Changes to application – A question has been added to the employment application to capture information regarding visa sponsorship

Q & A