UN Economic Commission for Europe

UN/CEFACT Report

UNECE Committee on Trade 15 June 2011 1

UN Economic Commission for Europe UN/CEFACT 15th Plenary Session

The 15th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 9 – 12 November 2009.

The Plenary Report is document: ECE/TRADE//C/CEFACT/2008/9 UNECE Committee on Trade 15 June 2011 2

UN Economic Commission for Europe UN/CEFACT 16th Plenary Session

The 16th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 8 – 10 December 2010.

The Plenary Report is document: ECE/TRADE//C/CEFACT/2010/4 UNECE Committee on Trade 15 June 2011 3

UN Economic Commission for Europe EXCOM Recommendations

The UNECE Executive concerning Committee’s recommendations UN/CEFACT and progress on their implementation were discussed extensively during 2009/2010 and UN/CEFACT reported on progress at the 16th UN/CEFACT Plenary in December 2010 and at the EXCOM session on 16 December 2010. EXCOM invited UN/CEFACT to report back in July 2011 following the 17th UN/CEFACT Plenary session.

The document references are given under agenda item 7a

UNECE Committee on Trade 15 June 2011 4

UN Economic Commission for Europe

UN Economic Commission for Europe Going forward within UN framework

In looking to the way forward, the UN/CEFACT Bureau, on behalf of the Plenary, starts from UN/CEFACT‘s mandate as an intergovernmental body within the framework of the United Nations.

The diagrams that follow illustrate the cascade of organisational arrangements relating to this framework.

UNECE Committee on Trade 15 June 2011 6

UN Economic Commission for Europe UNITED NATIONS GENERAL ASSEMBLY UN Framework ECONOMIC AND SOCIAL COUNCIL ECONOMIC COMMISSION FOR EUROPE (Executive Committee) COMMITTEE ON TRADE CENTRE FOR TRADE FACILITATION AND ELECTRONIC BUSINESS

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UN Economic Commission for Europe

Mandate • Intergovernmental • Public-private sector collaboration • Global remit • Multidisciplinary • Consensus-driven • Trade Facilitation Recommendations & eBusiness Standards development • Real-world solutions-oriented • Free to participate / to use outcomes

UN Economic Commission for Europe Stakeholders

• Public sector • Private sector • Standards development organisations • International organisations • Others

UN Economic Commission for Europe Drivers for Change

• Recommendations from UNECE Executive Committee • Requirement to review permanent group mandates • More timely availability of deliverables • Opportunities to benefit from stakeholder developments in other institutions and to extend collaboration • Outreach to stakeholders / questionnaires • Gap analyses • Maturity of experience / lessons learned

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UN Economic Commission for Europe Themes going forward

Main themes in going forward

• Outreach and meeting strategic stakeholder needs • Reducing duplication of effort • Creating value-added benefits through specialisation • Fewer layers of management • Encouraging cross-domain initiatives • Preventing resource-gridlock • Improving timeliness of deliverables • Addressing communication challenges

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UN Economic Commission for Europe Impact of consultations

Following inputs and consultations since the 17th UN/CEFACT Forum in Geneva, the Bureau's proposal for change continues to focus on a streamlined management structure, greater engagement and outreach with other institutions and experts and more procedural flexibility to achieve more timely completion of deliverables.

Steps have also been taken to follow up on Forum discussions by showing more fully the ways in which continuity of domain expertise can be addressed.

Essentially the Plenary Bureau takes a more active and continuous role in formulating and addressing:

UN Economic Commission for Europe Plenary Bureau focal points

• UN/CEFACT‘s Plenary-approved Programme of Work (PoW) • Projects approved by the Plenary Bureau within the PoW that follow:   The Open Development Process (revised proposal) Including the three-country rule indicating member State support • More specifically, this involves two key focal points for activities with experts:  Programme Development Areas which prepare the groundwork for the programme of work, by identifying strategic requirements of stakeholders & formulating coherent sets of related project proposals  Project Teams to do the work in as timely a way as possible 13

UN Economic Commission for Europe UN/CEFACT Plenary Plenary Chair ___________________ Bureau

R.650 Rev. 4 Structure

UNECE Secretariat Regional Rapporteurs FMG Forum Management Group UN/CEFACT Forum International Trade and Business Processes Group Applied Technology Group Information Content Management Group Techniques and Methodologies Group Legal Group

Domains:

Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care Insurance - International Trade Procedures - Supply Chain - Transport - Travel, Tourism and Leisure 14

UN Economic Commission for Europe

Document 15 Structure

PLENARY --------- Plenary Bureau Regional Rapporteurs

Teams of Specialists

Programme Development Areas

Project Teams Project Teams Project Teams Project Teams

Project Teams

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UN Economic Commission for Europe Regional Rapporteurs Plenary --------- Plenary Bureau Programme of Work Programmme of Work

Teams of Specialists

Programme Development Areas

Project Teams Project Teams Project Teams Project Teams Project Teams 16

UN Economic Commission for Europe Experts, Domains and Leadership Three additional features of the new framework foster continuity of domain communities in which experts collaborate and support the Programme of Work:

•

Roster of Experts

•

Registry of Domains and Domain Coordinators

•

Bureau Programme Support

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Registry of Domains

Business Technical Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Audit / Validation Business Process Modelling Communication Harmonisation Legal Library maintenance Library production Methodology Publications UN/EDIFACT XML

This is the initial Registry of Domains of June 2011 announced by the Bureau as a key element in providing continuity of domain communities of experts. It will also facilitate support for the Programme Development Areas, consideration of new projects, communication of domain requirements and liaison.

Domain Coordinators are confirmed by the Bureau and serve as key focal points for leading domain consideration of issues and outreach to potential new participants.

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Roster of Experts

The Roster* facilitates transparency of those participating in the work of UN/CEFACT and identifies experts interested in collaboration in Domains and in skills for supporting various activities in Programme Development Areas, Project Teams and Bureau Programme Support:

•

Alphabetical

•

Country / NGO / International Organisation

•

Skill

* Volunteer experts are nominated by Plenary Heads of Delegation and are invited to be listed in the Roster of Experts, which contains information in order to facilitate awareness of their skills, without endorsement by UN/CEFACT or UNECE.

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Bureau Programme Support

Designated pool of experts volunteering to support the Plenary Bureau Vice Chairs in a range of “as needed” tasks relating to the Programme of Work:

• • • • • • • • • • •

programme of work coordination project monitoring audit / validation directories core component harmonization and maintenance syntax development and maintenance (UN/EDIFACT and XML) conformance legal issues communication events liaison Many of these tasks are short-term in duration and involve following documented guidelines and checklists.

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PROGRAMME OF WORK

PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS REGISTRY OF DOMAINS ROSTER OF EXPERTS

Bureau Programme Support

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PROGRAMME OF WORK

PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS REGISTRY OF DOMAINS ROSTER OF EXPERTS

Bureau Programme Support

ADVANCE & MAINTAIN PROGRAMME OF WORK UNECE Recommendations UN/CEFACT Business Standards UN/CEFACT Technical Standards PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS DOMAINS EXPERTS BUREAU PROGRAMME SUPPORT

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Vice Chairs PROGRAMME OF WORK PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS DOMAIN COORDINATORS AND EXPERTS Volunteer Experts ROSTER OF EXPERTS Volunteer Experts BUREAU PROGRAMME SUPPORT TASKS: Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building

UN Economic Commission for Europe EXAMPLE Example set of Programme Development Areas

•Focuses on how transitional arrangements could map to current groups and projects.

•Developed following discussions during and since the 17th UN/CEFACT Forum in Geneva in September 2010, the Global Meeting of Experts held in McLean, Va, USA in March 2011 and ongoing discussions within the UN/CEFACT Bureau and Transition Team 25

UN Economic Commission for Europe

Document 15 Structure

PLENARY --------- Plenary Bureau Regional Rapporteurs

Teams of Specialists

Programme Development Areas

Project Teams Project Teams Project Teams Project Teams

Project Teams

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UN Economic Commission for Europe

Envisaged Initial Framework

Methodology and Technology Sectoral Regulatory Supply Chain Trade and Transport Facilitation Programme Development Areas Plenary --------- Plenary Bureau Methodology and Technology

•Development methodology •Maintenance of technological specifications •Document flow ommendation

Sectoral

•Validation techniques

Programme of Work

•Small Scale Lodging House Information •Small Scale Lodging House Travel Product Information Process

Regulatory

•Livestock Life Record •EDI of Agronomical Observations Report •eArchiving •eDAPLOS •REACH

Supply Chain

•Dangerous Goods Declaration •Cross Industry Ordering

Trade and Transport Facilitation

•Trade Facilitation Implementation Guide •Annex to Trade Recommendation 6 •Revision of Trade Recommendation 11 •Revision of Trade Recommendation 12 •Trade Recommendation 34 •Trade Recommendation 35 •Trade Recommendation 36 •Consultation Models for Public and Private Sector Consultation •Business Process Analysis •International Supply Chain Reference Model

Project Teams

Vice Chair 1

PROGRAMME DEVELOPMENT AREA PROGRAMME OF WORK PROJECT TEAMS

Trade and Transport Facilitation

•Trade Facilitation Implementation Guide •Annex to Trade Recommendation 6 •Revision of Trade Recommendation 11 •Revision of Trade Recommendation 12 •Trade Recommendation 34 •Trade Recommendation 35 •Trade Recommendation 36 •Consultation Models for Public and Private Sector Consultation •Business Process Analysis •International Supply Chain Reference Model

Domain support: International Trade Procedures, Customs, Transport, Government, Insurance, Business Process Modelling

Vice Chair 2

PROGRAMME OF WORK PROGRAMME DEVELOPMENT AREA

Supply Chain

PROJECT TEAM S

•Cross Industry Catalog •Cross Industry Invoice •Cross Industry Remittance Advice •Cross Industry Ordering •Cross Industry Scheduling •Cross Industry Delivery •Cross Industry Quotation •Market Research Information •eTendering •Project Schedule and Cost Performance Management •Contract Financial Execution Management •Public Electronic Procurement

Domain support: Supply Chain Management, Procurement, Accounting & Audit, Finance/Payments, Insurance, Government, Transport

PROGRAMME DEVELOPMENT AREA PROGRAMME OF WORK PROJECT TEAMS

Vice Chair 3

Regulatory

•eCert •Cattle Registration •Electronic Data Exchange Proxy •MSDS •GHS •REACH •Dangerous Goods Declaration

Domain support: Customs, Agriculture, Government, Environmental Management, Transport

PROGRAMME DEVELOPMENT AREA PROGRAMME OF WORK PROJECT TEAMS

Vice Chair 4

Sectoral

•Small Scale Lodging House Information •Small Scale Lodging House Travel Product Information Process •Cattle Registration Information Exchange •Livestock Life Record •EDI of Agronomical Observations Report •eArchiving •eDAPLOS

Domain support: Agriculture, Health Care, Travel/Tourism

PROGRAMME OF WORK PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS

Vice Chair 5

Methodology and Technology

•Development methodology •Maintenance of technological specifications •Document flow recommendation Naming and design rules •Validation techniques •Conformance

Domain support: Audit / Validation, Business Process Modelling, Harmonisation, Library maintenance, Library production, Methodology, UN/EDIFACT, XML

Vice Chairs 6 & 7

PROGRAMME OF WORK

BUREAU PROGRAMME SUPPORT

Support Services Tasks & Communication Activities

Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Conformance, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building

UNECE Secretariat UN/CEFACT Plenary Bureau ___________________ Chair Programme of Work Regional Rapportuers Vice Chair Vice Chair Vice Chair Vice Chair Trade and Transport Facilitation Supply Chain Programme Development Areas Regulatory Sectoral Vice Chair Methodology and Technology Vice Chair Vice Chair Bureau Programme Support

Domain Support Projects

Domain Support Projects Domain Support Projects Domain Support Projects Domain Support Projects Roster of Experts Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML 34

UN Economic Commission for Europe

Timetable & Next Steps • December 2010 UN/CEFACT Plenary, Geneva • March 2011 Global Meeting of Experts, McLean, Virginia • June 2011 UNECE Committee on Trade, Geneva • July 2011 17 th UN/CEFACT Plenary, Geneva • July 2011 UNECE Executive Committee, Geneva • September 2011 18 th UN/CEFACT Forum, Centre International de Conferences, Geneva • December 2011 18 th UN/CEFACT Plenary, Geneva.

UN Economic Commission for Europe

Communications to HODs • May 2011 – Communication to HODs on progress since the Global Meeting of Experts in McLean, Va, USA March • June 2011 – Communication to HODs in preparation for the 17 th UN/CEFACT Plenary Session 8/9 July 2011, including: – Further developments during the past month – Draft proposal on the Way Forward – Alternate Framework Proposals – TBG Transition Team Proposals

UN Economic Commission for Europe Documents for CT Approval 1.15th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT/2009/8 2.16th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT 2010/4 3.UN/CEFACT Programme of Work 2010-2011 – ECE/TRADE/C/CEFACT/2009/17 4.

Extension of the mandate of UN/CEFACT‘s Permanent Groups – ECE/EX/2010/L.9 & EXCOM/CONCL/34 5.

Revision of UN/CEFACT‘s structure, mandate, terms of reference and procedures – ECE/TRADE/C/CEFACT/2010/15/Rev.2

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