Introduction and Overview Review the basic features of the email system Work with email, calendar, contacts, and tasks Handout: Outlook 2007 Quick.
Download ReportTranscript Introduction and Overview Review the basic features of the email system Work with email, calendar, contacts, and tasks Handout: Outlook 2007 Quick.
Introduction and Overview Review the basic features of the email system Work with email, calendar, contacts, and tasks Handout: Outlook 2007 Quick Source For ‘New’ items, Outlook uses the Office 2007 Fluent Interface: The Ribbon Tabs The Office Button The Quick Access Toolbar Standard Toolbar Menu Bar Help Button Navigation Pane Outlook Function Icons Inbox Folders Reading Pane Setting up your email signature Tools -> Options -> Mail Format -> Signatures Creating a Message Navigation Pane -> Mail -> New Selecting a Recipient Click on ‘To’ or ‘Cc’, Select from Global Address List or Contacts Subject Message Body Enter text in message body, format as needed Send Clipboard Basic text formatting Names Include (insert items) Documents, Mail Messages, Business Cards, Signatures Options Navigation Pane -> Mail -> New Proofing Insert items Documents, Mail Messages, Business Cards, Signatures Tables Illustrations Pictures, Clip Art, Charts, Shapes (includes Live Preview) Links Text Symbols Themes Fields Show BCC, Show From Format HTML, Plain Text, Rich Text Tracking Delivery and Read Receipts More Options Save Sent Items, Delay Delivery, Direct Replies To Live Preview and Galleries included Clipboard Font Paragraphs Styles Zoom Editing On Menu Bar, Select ‘Tools’ Select ‘Out of Office Assistant’ Select ‘Out of Office Auto Replies’ Enter date and time range Enter message for inside and outside senders To disable, select ‘Do not send Out of Office auto-replies’ On Menu Bar, Select ‘Tools’ Select ‘Rules and Alerts’ Select ‘New rule’ Select ‘Rule Type’ Select a ‘Rule Template’ Edit the ‘Rule Description’ You can delegate rights to your Outlook information to others Email ‘Send on Behalf of’, Calendar updates, etc. On Menu Bar, select Tools, then select Options Select the Delegates tab Click ‘Add’, then select a delegate from the list Select the access rights for the delegate Select the Calendar icon in the Navigation Pane Select a view type (day, week, month) To create a new appointment, click ‘New’ on Standard Toolbar Or Double Click and date/time Fill in Appointment Info, then Save & Close Select the Calendar icon in the Navigation Pane Select ‘New’ and then ‘Meeting Request’ from the Standard Toolbar Click the ‘To’ button and select people to invite Enter a Subject in the next box Enter a location or select a room Enter any notes at the bottom, then Send The meeting should now appear on your calendar You will get Accept and Decline messages from invitees Select the Contacts icon in the Navigation Pane To create a new contact, click ‘New’ on Standard Tool Bar Fill in contact Info, then click ‘Save & Close’ To look at the contact list in different ways, select from choices in ‘Current View’ on left Outlook Web Access 2007 Very similar look and function of Outlook 2007 Requires Internet Explorer for full capability If using alternate browser (Firefox, Safari), OWA will launch in ‘Light’ mode with limited functionality http://www.vcccd.edu/mail You will need Office 2007 loaded on your office computer Campus IT is coordinating with District IT to move the mailbox – yours should be moved already. All Email, Contacts, Calendar, and Task Information will be copied to the new system VC Help Desk / CTS Support will configure Office 2007 to access the new email system