EVALUATION PROGRAMS FOR GRANT PROJECTS Linda Mason, Ed.D. OSRHE [email protected] Evaluation Accountability measure Insurance policy for the grant funder Shows if you did what you said.
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Transcript EVALUATION PROGRAMS FOR GRANT PROJECTS Linda Mason, Ed.D. OSRHE [email protected] Evaluation Accountability measure Insurance policy for the grant funder Shows if you did what you said.
EVALUATION
PROGRAMS FOR
GRANT PROJECTS
Linda Mason, Ed.D.
OSRHE
[email protected]
Evaluation
Accountability measure
Insurance policy for the grant funder
Shows if you did what you said you would
do
Shows if the grant funder’s money created
some good
Not acceptable:
“We are planning to evaluate….”
GRANT AGENCY CHOOSES
External Evaluation* - by someone not
connected with your institution
Internal Evaluation – you or another
project staff member
Internal Evaluation
Collect your own data
Simple annual evaluation process:
“What did you get in last summer’s
institute that you have been able to
implement?”
“What might we have done in the institute
that would have helped you even more?”
Internal Evaluation
Prepare your own evaluation format
Use objectives and timeline
Keep records of EVERYTHING!
Photographs
Testimonies
Anecdotes
Write proposal as if you were evaluating it
Internal Evaluation
Summative evaluation – Outcome Evaluation
Program effectiveness
Impact on the problem
Internal Evaluation
Summative evaluation:
What did you accomplish?
Were program objectives accomplished?
Was the target population changed?
Did you meet the timeline?
Was the program cost effective?
What new knowledge was generated?
Internal Evaluation
Summative evaluation:
Quantitative methods
Formal approach
Professional research procedures
Control and comparison groups
Compare to the big picture
Goal
Goal 1: xxx
xxxxxxxxxx
Responsible Benchmark
Party
Project
Director
Results
5 teachers 6 teachers
trained by presented
May 31, 2005
with QT
curriculum
workshop
by QT, Inc.
on May 1214, 2004
Internal Evaluation
Formative
evaluation –
Use evaluation material to retool
Internal Evaluation
Formative
evaluation – Process
evaluation
Leads to changes mid-stream
Generally use qualitative methods
First year or first part
Throughout the life of program
Internal Evaluation
Formative
evaluation – Ask questions
during the project:
How are we doing with the timeline? Do
we need to change it?
What does the recruitment tell us about
group size?
What did the first of 3 workshops lead us
to determine about the next one? Any
changes needed in format or length?
Internal Evaluation
Formative
evaluation – Don’t ask
questions about items you cannot or
will not change.
Internal Evaluation - Tips
Send thorough reports to grant agency
Send more than requested
Send in format of summary and full report
External Evaluator
Consider hiring one even if not required
External evaluator adds credibility
Consider being an external evaluator to
learn more about grant proposal
production
Work with the evaluator at the proposal
design to be sure evaluation fits.
Collect your own data
Evaluation - Types
You do not have to conduct fancy “twosample t-tests” or “analysis of variance”
Pre- and post-tests
Attitude surveys to participants
Document interviews and focus groups
Make charts of results
Evaluation
Ways to share results Research Fair
Poster
Videoconference
Press release
Follow-up session after project
Project Results Meeting
Prepare a document
Evaluation
Ways to share results Email news release
Poster or brochure campaign
Prepare a video or CD
Go on the talk show circuit of TV or radio
Present at school assemblies
Present at faculty meetings
Share with similar or larger projects
Evaluation
Traditional Ways to Share Results
Journal Article
Conference presentation
Evaluation in Grant Proposal
Depends on Grant Agency
Thoughtful examples of the plan
Reasonable
Evaluation in Grant Proposal
Linkages between activities and outcomes
should be clear and explicit
Example: 80% of the 21 to 24-year olds
who participate in a comprehensive workstudy program will pass their GED exams.
Show other support from larger or
partnering programs.
Evaluation - Tips
Don’t tack on the evaluation at the end—
Frontload it, build it in at the beginning.
Explain what measures you are going to
use.
Use the evaluation section to go into
detail.
Show sustainability of the project as part
of the evaluation.
Evaluation - Tips
Negative findings are as useful as positive
findings
Were there unexpected world, national or
local events that seemed to affect the
project?
Could the project be replicated?
Evaluation Summary
You WILL evaluate
Grant agency specifies internal or external
External strengthens credibility
Provide more data than requested
Use a variety of sharing techniques
Formative – changes during project
Summative - outcomes
Evaluation Summary
Frontload evaluation plan
Cost effective
Replicable
Renewed
Sustained