WELCOME Unit Liaisons Unit Liaison Program April 21, 2006 - Revised Agenda Welcome & Agenda Review Implementation Action Items eMploy Updates Employment Web Resources Training Reminders Complete Your Evaluation AFSCME.
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Transcript WELCOME Unit Liaisons Unit Liaison Program April 21, 2006 - Revised Agenda Welcome & Agenda Review Implementation Action Items eMploy Updates Employment Web Resources Training Reminders Complete Your Evaluation AFSCME.
WELCOME
Unit Liaisons
Unit Liaison Program
April 21, 2006 - Revised
1
Agenda
Welcome & Agenda Review
Implementation Action Items
eMploy Updates
Employment Web Resources
Training Reminders
Complete Your Evaluation
AFSCME - Unit Consultation
2
Sensing: E-Learning
What insights did you obtain?
Did this experience change the approach
you are using in rolling-out the security
roles (hiring manager)? If so, how?
Your questions.
3
Readiness Check-List
Action Item
Review M-Pathways
Job Requisitions
Copy Old Job
Requisitions
Description
Review and close requisitions >6 months old, with
sufficient candidate pools, that will likely be filled after
July 31, 2006
Recreate in eMploy if needed
Work with your EPC
DEADLINES: May 15, 22; July 1, 2006
M-Pathways job reqs available until July 31, 2006
Copy, paste and save in word documents for future use
DEADLINE: July 31, 2006
Review List of
Employees Without
Uniqnames
Regular employees need uniqunames to access eMploy
Contact ITCS Accounts Office to request
DEADLINE: May 15, 2006
4
Readiness Check-List
Action Item
Update Kerberos
Passwords
Check Spam
Blockers
Determine
Standards for
Comments Boxes
Description
Employees who have not updated their Kerberos
Passwords since 1998 are required to change it
If not changed, access will be denied
ITCS communication coming soon
DEADLINE: May 15, 2006
Spam blockers may cause eMploy email to be filtered
out
Reconfigure if necessary
eMploy email address: [email protected]
DEADLINE: May 15, 2006
Requisition approval email contains
comments box to record or share information
e.g. shortcodes, supervisor
DEADLINE: May 15, 2006
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Readiness Check-List
Action Item
Transition Faculty
Job Requisitions
From M-Pathways
Design Standard
Hiring Teams
Description
Faculty hiring process will continue using paper
Job reqs in M-Pathways accessible through July 31
Close reqs with inactive searches, or that won’t be filled
by September 1
Recreate closed reqs in eMploy starting May 15
Work with EPC, Margaret Spurr
DEADLINE: July 31, 2006
Provides team members access in eMploy to the job
req, list of bidders, and resumes
Your EPC (Recruiter role) is required on every Hiring
Team
Other possible members: Hiring Manager, Admin
support person (Hiring Manager role), Unit HR
Officer (HR Representative role)
Team members must have a security role
6
Readiness Check-List
Action Item
Create Standard
Approver Lists
Determine Your
Unit’s Use of
“Reports To”
Description
Two approver lists: 1) for the job req (optional) &
2) for the offer
Provides email approval process outside eMploy; no
security role needed
May mirror your Unit’s current paper approval process
if necessary
Typical members: Unit HR Officer, Unit Budget
Administrator
EPC must be listed as the last approver on Offers
A required field on the job req
Requires eMploy Hiring Manager security role
Should be the name of the person to whom the job
reports
For information only – does not control access or
approval
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Readiness Check-List
Action Item
Description
Finalize Business
Processes &
Security Roles
Best practice: resume review via the system, broad
roll out of Hiring Manager role, no printing of resumes
Resume review via interviews or screens a good
option for short list
Submit M1 forms to give broader access
Coordinate and
Attend Training
Communicate training schedules to staff with Unit HR
and Hiring Manager security roles
Access and Compliance eLearning, DCE101, must be
completed for security role to convert
MAIS LINC E-Learning classes may be taken as often
as needed
Implementation Calendar on UL website
DEADLINE: May 5, 2006
8
Transition Calendar Update
April 10 – May 12
Review and close old M-Pathways requisitions
May 5
Last day for new staff job reqs in M-Pathways
May 8
Last day for new Nursing and AFSCME job reqs in MPathways
May 12
Last day for old jobs website
Last day for paper applications and bids
May 13 - 21
No Postings
New jobs website says “eMploy Coming Soon”
May 15 – 19
eMploy available to create new job requisitions
May 22
First day of eMploy jobs website
eMploy available for applicants to register and bid
July 31
Last day to access job requisitions in M-Pathways
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Training Reminder
April 17
MAIS LINC HRE110 e-learning
Available for Hiring Manager and Unit HR Roles
April 19, 24
May 1, 2, 8, 9
Transition Workshops
Available for Hiring Manager and Unit HR Roles
Beginning April 18
HRC202 Recruiting, Selecting and Hiring: HR Role
Required for Unit HR Role; pre-requisites HRE110 and
HRC202 pre-reading
Registration Required
Beginning May 15
Production Support Labs HRL410
Available for Hiring Manager and Unit HR Roles
Registration Required for WT sessions
Call MAIS Help Desk: 936-7000 option 2
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eMploy Updates
Applicants
Need an email address to register and bid
Will provide resume and answer screening
questions instead of application form
Job Requisitions
Available for bidding only while posted on
websites
Affirmative Action goals sent via email
Advertisements should list jobs website,
ww.umjobs.org for interested candidates to apply
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eMploy Updates
New Hires
Plan on additional time (at least one week) from
contingent offer to New Employee Orientation
(NEO)
Those not expected at NEO will be sent back to
Unit
Will complete new employee paperwork and
create their own uniqnames online
Email will go to uniqname administrators this
week explaining units should not create
uniqnames for employees hired through eMploy
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eMploy Updates
Background Checks
Rehire status, personnel file and six months in
position checked for short list of candidates and
prior to contingent offer
External background check at time of contingent
offer, covers State of Michigan at go-live
13
Employment Website
Demo
http://www.umich.edu/%7Ehraa/empserv/deptinfo/index.html
14
Your Questions
15
AFSCME Planning Session
For Units with AFSCME Employees
30-minutes for information sharing
and planning
Please gather in the front of the
room
16
Thanks for Coming!
Next Unit Liaison Program Meeting
Friday May 19, 2006
Complete Your Evaluation
17