Transcript - ARL Position Description Bank - University of Florida George A. Smathers Libraries May 2012

- ARL Position Description Bank -
University of Florida
George A. Smathers Libraries
May 2012
Agenda
• Introductions
• Background
• Project Timeline
• Design and Architecture
• Discussion:
• Assess user needs
• System specifications
Overall Goal
an interactive discussion
Project Team
Brian W. Keith
Associate Dean, Administrative Services and Faculty Affairs
Bonnie J. Smith
Assistant Program Director, Human Resources
Laurie N. Taylor
Digital Humanities Librarian
Mark V. Sullivan
Head, Digital Development and Web Services
Introductions
Participant Introductions
Basic Concepts
• Position descriptions are an important element of HRM
if:
Maintained
Organized
Accessible
• Our institutions expend effort managing them:
Archiving
Locating/Retrieving
Monitoring
Distributing
• Institutions frequently solicit example PD’s from other
institutions and sharing this information has value
Assumptions
An effective, free system developed in partnership could
enhance or ease the management of these documents and
improve their usefulness to institutions
A national-level, long-term digital archive of PD’s, if
browsable and searchable, would improve the sharing of
information about our industry
Premise
Institutional level value is provided in enhanced processing
of PD’s through improved findability, access, and archiving
which supports their use and maintenance
This institutional value will lead to adoption and use of the
system which results in an industry level resource of current
and evolving description of duties and the work of libraries
Project
ARL has sponsored the development of this system
It will be developed by a UF team, with broad input from
other institutions, and hosted in perpetuity by UF Libraries
Project Timeline
• Planning Phase (April – June 2012)
• Implementation Phase (June 2012-January 2013)
• Launch Phase (January-March 2013)
Project Timeline
• Planning Phase (April – June 2012)
• Assess user needs (Includes first series of webinars)
• Develop and vet systems specifications (Includes next
series of webinars)
Project Timeline
• Implementation Phase (June 2012-January 2013)
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Develop system and support documentation
Beta test
Evaluation of feedback
Finalize system and documentation
Project Timeline
• Launch Phase (January-March 2013)
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System becomes available for all institutions
Marketing
User Support
Evaluation
After the Active Project Ends
Successful adoption of the system by institutions will
result in the maintenance of the data
Your Role
• Planning Phase (April – June 2012)
• Assess user needs
• Develop and vet systems specifications
• Implementation Phase (June 2012-January 2013)
• Beta test
• Feedback
Design Elements
Web application
Documents and metadata uploaded and updated by institutions
Files could be text, PDF, or Word documents
A simple, intuitive, easy to use interface
Use of metadata or keywords to search
Ability to customize and brand at the institutional level
Secure digital preservation
Architecture
Standard metadata fields
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% FTE
FLSA status
Position type
Employment type
Institution type
Dates
Working title
Job type – borrowing from ARL salary survey
Architecture
A series of fields not externally viewable
Standard
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Employee name
Supervisor name
Position number
Department/branch
Date reviewed/modified
Notes
A number of customizable alpha/numeric fields
Architecture
Features
• Archives and access to previous versions of PD’s for a
position
• Support for the establishment of review schedules
• Run internal only reports
Today’s Discussion
1.
What documents do we currently use?
Today’s Discussion
2.
How do we manage these?
Today’s Discussion
3. Does the proposed metadata make sense and are we missing
anything?
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% FTE
FLSA status
Position type
Employment type
Institution type
Dates
Working title
Job type – borrowing from ARL salary survey
Today’s Discussion
4. Job types?
Acquisitions
Archivist/Curator
Assessment
Cataloger
Collection Development
Scholarly Communication/ Copyright
Development/Fundraising
Off-site storage
Reference/Research
Document Delivery
Finance/Budget/Accounting
Instructional Technology
IT, Programmer
IT, Web Developer
Media Specialist
Public Services
Subject Specialist
Access Support
Acquisitions
Communications/Public Information
Digital Scholarship and Production
Digital Services
Facilities Planning and Management
ILS
Rare Books/Manuscripts
Instructional Services
Exhibits
Human Resources
IT, Analyst
IT, Systems
Library Storage Facility
Preservation
Reference
Technical Services
Today’s Discussion
5. Features?
Archive and access to previous versions of PD’s
Supports establishment of review schedules
Reporting
Today’s Discussion
6. What else – what are we missing or should we think about?
- ARL Position Description Bank Thank you
- Contact Information Bonnie Smith
Email: [email protected]
Phone: 352-273-2603