Transcript ARL Position Description Bank Contact Information: Bonnie Smith or Brian Keith Email: [email protected] Phone: 352-273-2595 June 2012

ARL Position Description Bank
Contact Information:
Bonnie Smith or Brian Keith
Email: [email protected]
Phone: 352-273-2595
June 2012
Agenda
• Background
• Development Timeline
• Design Elements
• Functionality
• Review of the User Interface
• Survey Invitation
ARL PD Bank
ARL has sponsored the development of a system to
establish a national bank of job descriptions and help
institutions manage position descriptions (PDs).
It will be developed by a UF team, with broad input from
other institutions, and hosted in perpetuity by UF Libraries.
This is an ongoing resource – not simply a one time effort to
collect documents.
Basic Concepts
• Position descriptions are an important element of HRM if they
are:
Maintained
Organized
Accessible
• Our institutions expend effort managing PDs. For example:
Archiving
Locating/Retrieving
Monitoring
Distributing
• Institutions frequently solicit example PDs from other
institutions and the sharing this information has value.
Premise
An effective, free system developed in partnership could
enhance or ease the management of these documents and
improve their usefulness to institutions.
This institutional value will lead to adoption and use of the
system, resulting in an industry level collection of current
and evolving description of duties and the work of libraries.
If searchable, this collection will improve the sharing of
information about our industry and benefit libraries.
ARL PD Bank Development Timeline
• Planning Phase (April – June 2012)
• Implementation Phase (June 2012-January 2013)
• Launch Phase (January-March 2013)
ARL PD Bank Development Timeline
• Planning Phase (April – June 2012)
• Assess user needs
• Develop and vet systems specifications
ARL PD Bank Development Timeline
• Implementation Phase (June 2012-January 2013)
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Develop system and support documentation
Beta test
Evaluation of feedback
Finalize system and documentation
ARL PD Bank Development Timeline
• Launch Phase (January-March 2013)
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System becomes available for all institutions
Marketing
User Support
Evaluation
After Launch
Institution level value is provided by improved document
findability, access, and archiving which enhances their use
and maintenance.
The adoption of the system by institutions to manage their
PDs will result in the maintenance of the data and materials
over time.
Design Elements
Web application
A simple, intuitive, easy to use interface
Ability to customize at the institutional level based on
specific needs
Metadata submitted and maintained by institution
• combination of externally viewable and for
institution’s eyes only
Keyword searchable
Design Elements
Documents uploaded and updated by institutions
• Files can be text, PDF, or Word documents
• PDs and/or vacancy announcements and/or
activity/assignment reports
Secure digital preservation
(Minimal) Required Metadata
Externally Viewable – Supports Searching
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Working title
% FTE
Position type (select one)
• Professional librarian
• Other professional
• Support or paraprofessional (exempt only)
• Support or paraprofessional (non-exempt)
• None of the above
Appointment type
• Tenure accruing or permanent status eligible
• Regular
• Temporary/time limited
• Residency/Fellowship/Internship
(Minimal) Required Metadata
Externally Viewable – Supports Searching
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Library type
• Law Library
• Medical Library
• All Other
Functional areas
Metadata – Functional Areas
Select ALL that apply
Branch/Unit/Department Management
Digital User Services
Off-Site Storage
Senior Management
Document Delivery
Outreach Services
Access Services
Exhibits
Preservation/Conservation
Acquisitions
Facilities/Security
Reference/Research
Archiving/Curatorial/Rare Books
Finance/Budget/Accounting
Scholarly Communication/Copyright
Assessment
Government Documents
Shared Collections
Cataloging
Grants Management
Staff Development/Training
Circulation
Human Resources
Subject Specialist
Collection Development/Management
Instruction
Systems/Information Technology
Communications/Public Information
Integrated Library System
Public Services Not Listed Above
Data Curation
InterLibrary Loan
Technical Services Not Listed Above
Development/Fundraising
Liaison
Administration/Support Services Not
Listed Above
Digital Services
Media/Multi-Media Specialist
Optional Metadata
Institution’s Eyes Only – Supports PD Management
Pre-Programmed fields
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Employee name
Supervisor name
Reports to (alpha numeric field)
Rank/classification
Hire date
Termination date
Position number
Department/branch/unit
Review cycle (next date for review)
Notes
10 customizable alpha/numeric fields
Functionality
• Ability to upload other, institution-level files
• Archives and access to previous versions of
documents for a position
• System will track submission and modification dates,
and user information
• Document forwarding option
• Support for the establishment of review schedules
• Ability to differentiate between vacant and filled
positions
Functionality
• Basic or Advanced search options will afford the
ability to effectively search the collection for
positions of interest maximizing its use for our
industry
User Interface
Add New Position (Tab 1)
Add New Position (Tab 2)
Add New Position (Tab 3)
Single Record View
Basic Search
Advanced Search - Institution
Fields used
by this
institution
Advanced Search - Global
Advanced Search - EXAMPLE
Advanced Search - Results
Summary
The ARL PD Bank will enhance the management of these
documents and improve their usefulness.
The use of the system, will result in an industry level
collection of job descriptions.
Effective searchability of the collection informs us about our
industry and benefits libraries.
ARL Position Description Bank
Thank you!
Please contribute to the design of this system by
completing the brief survey at:
http://uflib.ufl.edu/arlpdbank_survey
Contact Information:
Brian Keith or Bonnie Smith
Email: [email protected]
Phone: 352-273-2595