Transcript Information Needs @R&D Setup: NAL Case study Dr. (Mrs.) Poornima Narayana Head, Information Center @ National Aerospace Laboratories (NAL) Bangalore 560017 INDIA “Library Day” Central Machine Tools.

Information Needs @R&D Setup:
NAL Case study
Dr. (Mrs.) Poornima Narayana
Head, Information Center @
National Aerospace Laboratories (NAL)
Bangalore 560017 INDIA
“Library Day”
Central Machine Tools Institute Bangalore INDIA
9th August 2010
WELCOME TO ICAST
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E-Resources
• E-Journals
– Totally access to 29 Publishers & 5000 + journals.
• E-Books (>2800 titles)
– CUP [Pure Maths (100), Applied Maths (100), Physics (109)]
– Springer – 2000+ Eng, Mat Sc & Chemistry
– Ref Books-Credo – 486 titles
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E-resources…
• Databases
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OPAC (NAL), Web of Science, CSA Aerospace Database, AIAA, JCCC, J-Gate/JCCC…….
• Patents
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Derwent, Delphion, WIPS……..
• Standards
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BIS, ASTM/DL…….
• News Clipping
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AeroNews Bulletin, NAL/CSIR News, Archive….
• Union Catalogues
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CSIR Holdings, Elsevier Titles @ CSIR, Aerospace Libraries…..
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DATABASES
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DIGITAL
REPOSITORY
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E-JOURNALS
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Ebooks
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PATENTS
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STANDARDS
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UNION
CATALOGUES
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e-Resources>DATABASES>
AIAA Meeting Papers
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Off-Campus access to E-resources
ICAST has initiated an unique service in providing offcampus access to all its e-resources (broadly mentioned
below) using EZProxy tool:
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E journals: Springer, Wiley, IEEE, AIAA, SAGE, Emerald...
E Books: Springer
Databases: WoS, JCCC....
E Standards: ASTM DL
E Patents: Delphion, WIPS...
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Digital Library
• Institutional Repository
»
http://nal-ir.nal.res.in/
• CSIR Harvester
» http://csirpubls.nal.res.in/
• Conferences at NAL
» http://192.168.9.29:8080/dspace/
• News Clippings
» http://www.icast.org.in/news/newsclips.php
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Digital Repositories
NAL Institutional Repository
http://nal-ir.nal.res.in
• Ranked at 348th position among the top 400
institutional repositories of the world.
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Journal Article (1033)
Book Chapter (1)
Conference or Workshop Item (667)
Image (5)
Proj.Doc/Technical Report (1612)
Patent (12)
Lectures/Presentation (5)
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NAL-IR : Methodology Adopted
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NAL-IR : Collection and Organisation
• Data Collection work-flow @ the Information
Centre• Collection of documents from Annual Report – Recent
publications
• Interaction with scientists personally – Archival Collection
• Searching through Aerospace, IEL, EV2, WOS Databases
• E-Journals
• Document Processing - Digitization process…
• Deposition process – issues involved - NAL policy
decision and publishers copyright policy.
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Policy decisions (Access Control)
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Unclassified – Full Text
Restricted- Abstract/Bibliographical level
NAL Project Reports – Controlled Access
Confidential – Controlled access
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Access statistics of IR@NAL
Number of pages viewed till abstract level
Number of full-text downloaded
(April 2009 – March 2010)
(April 2009 – March 2010)
Total number of full-text articles downloaded
3332
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IR Copyright issues
Document Types Included in IR@NAL
Project Reports: Restricted to NAL Registered users only
Presentation Materials: Open to all
Book Chapters: Open to all
Journal & Conference Articles: Accessibility based on the Publishers copyright
policies (Visit SHERPA/RoMEO Website to know publisher’s copyright policies)
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At Present, NAL is
• Harvesting Metadata of IRs
• NIO, NCL, NAL, CDRI, IMMT
• PKP Harvester from UBC, Canada
• In the Pipeline:
• Harvesting Metadata from IRs of 38 CSIR labs &
Aerospace Institutions in India
• ETD of NAL scientists (in DSpace)
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Conferences at NAL
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CSIR - Group for OA to Science Publ
(GOASP)
Recommendations:
• CSIR labs to adopt OA mandates
• All Research papers to be made OA:
- Full text/Metadata deposition to IR
- Publish in OA journals
• All CSIR published journals to be made OA
• Each lab sets interoperable OA IR
• One or more center(s) for harvesting fulltext/metadata
• ETD Repository
• Conference/Training programs for OA awareness
• Sensitize CSIR Researchers
• NAL To take the Lead in this direction/Nodal point…….
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Thank You
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COLLECTION STATUS
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Technical Reports: 1500
Journal Articles:
1000
Conference Papers: 611
Patents
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12
Lectures/Presentations: 5
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CSIR Scenario – IR set up
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Total No. of Labs @ CSIR : 39
Total No. of IRs in CSIR :
IRs on Internet/Public Domain:
IRs on Intranet/Campus LAN:
Software:
- Open Source :12
- Eprints (ver 3). : 4
- DSpace: 2
- GSDL:1
- Inhouse : 1
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Title
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Documents by MT Scientists @ NAL – IR
(individual author contribution)
60
50
40
30
20
Dr. AK Singh:- 217
10
Anjana Jain
Divakar
Kanakalatha
Murali Mohan
Prasanta Kumar Panda
14
51
6
32
15
Ramachandra Rao
Rangaraj
Shubha
Sridhar
Subir Kumar Bhaumik
Sujata
Venkataswamy
8
12
33
12
39
6
13
0
Highest documents among all Departments in IR@NAL :- 608
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CHOOSE JNLS WITH SA FRIENDLY LICENSE…….
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Benefits of IR@NAL
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Institution:
Enables Institution to publicize its research output of their scientists and technologists
Increases institutions visibility and prestige
Preserves institution’s heritage
Complete intellectual output can be presented in one place rather then spread out amongst various
resources (Journals, Conf. proceedings, patents, Technical Reports, etc.,)
Propagates and promotes the research activities not only within the institution but collaborative
projects with external institutions.
IR plays as an effective advertisement tool in attracting external revenues, talents, etc.,
Motivating research by making intellectual output open (free) for have-not’s (ultimately to the
betterment of mankind)
To keep track of Intellectual output for various administrative tasks (Assessment, publishing reports
etc.,)
Boon for Gray Literature visibility
Promotes the open access initiative
Author:
Available freely on institutional repository increases citations of an author
More citations to author means more visibility to the work.
Helps in quality assessment of an individual’s work
Increases profile of an author on worldwide basis and in subject domain
Regular submission to the repository provides an author with central archive of his/her work
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Deposition process
• Restricted/Confidential
Projects
at
NAL
(Saras…)
• Policy decision regarding the level of
accessibility, archival collections defined..
• With advertisement, promos and training, the
scientists are encouraged to upload their papers to IR,
but still the information centre staff uploads majority
of the papers.
Scientists’ Concern/Apprehensions?????
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Ranking of Repositories Jan. 2010) – Worldwide
SIGMETRICS, Spain
• India: 2 CSIR Labs.
• NAL@ 348th rank
Criteria for better Position:
 Full text papers (unclassified)
 Link to the FT be easily citable. Hence
No long URLs, No nonsense characters
Use file extensions (.pdf, .doc, .ps etc)
 All the scientific production, formal/informal,
Draft/definitive, published/unpublished to be made available
from a single unique site
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Documents by PR Scientists @ NAL – IR
(individual author contribution)
14
12
10
8
6
4
2
0
Arunkumar
Jagannatha Rao
Kannan,R
Muralidhara,H.S
Rajendran,R
Ramamurthy,S
Soumendu Jana
Isaac
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5
6
2
2
14
4
10
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Documents by ATF Scientists @ NAL – IR
• Total Documents from ATF – 03
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Documents by C-MMACS Scientists @ NAL – IR
(individual author contribution)
• Total Documents from C-MMACS – 68
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Gagan Prathap 132
Goswami  1
Parvez  2
Krishna Mohan  3
Sajini  1
Jade  2
Anand Kumar  29
Sharada  2
(Max. from Structures Division)
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Documents by C-CADD Scientists @ NAL – IR
(individual author contribution)
• Total Documents from C-CADD – 34
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Dutta 12
Kodanda  4
Yagnanarayana  4
Rajeshwari MR  3
Panda  4
Selvarajan  7
Vineet Kumar  4
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Documents by CTFD Scientists @ NAL – IR
(individual author contribution)
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45
40
35
30
25
20
15
10
Mudkavi
Nair
Rangachari
Dhanalaxshmi
Deshpande
Premalatha
Rajani
Srilatha
Majumdar
V Dutta
13
14
9
17
47
16
10
13
27
17
5
0
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Documents by EAD Scientists @ NAL – IR
(individual author contribution)
50
45
40
35
30
25
20
15
10
Sajeer Ahmed
Chenna Raju
Mukund
Ramesh
Verma SB
Venkatakrishnan
Vishwanath
5
3
11
5
4
17
45
5
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Sajeer Ahmed
Chenna Raju
Mukund
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Ramesh
Verma SB
Venkatakrishnan
Vishwanath
NEGOTIATE WITH THE
PUBLISHER………..
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Policies of Research Funders
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Useful URLs
• http://creativecommons.org
http://sciencecommons.org
http://www.sherpa.ac.uk/romeo.php
http://www.arl.org/sparc/author/addendum.html
http://www.lboro.ac.uk/departments/ls/
disresearch/romeo
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Approaches to copyright
• Approaches taken towards copyright will play a pivotal role in
the acceptance of an institutional repository service.
• Copyright is the number one question which members of the
university ask about when introduced to an institutional
repository
• Important to address concerns that might be raised in the
minds of academics and managers.
• Copyright is fairly simple for pre-prints, which can be selfarchived without seeking anyone else's permission because
the author holds the copyright.
• Refereed post-print, the author must investigate the copyright
policies of the publishing journal.
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Major Rights Authors Retain
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Author may use all or part of the Article and abstract, without revision or modification,
in personal compilations or other publications of his own work; he may use the Article
within employer’s institution or company for educational or research purposes,
including use in course packs;
Author may share print or electronic copies of the Article with colleagues;
After some period of time of publication author may post an electronic version of the
Article on his own personal website, on his employer’s website/repository and on free
public servers of his subject area. (few Publishers)
The right, without charge, to photocopy or to transmit on-line or to download, print out
and distribute to a the published Contribution in whole or in part, for the Contributor’s
personal or professional use, for the advancement of scholarly or scientific research or
study
The right to republish, without charge, in print format, all or part of the material from
the published Contribution in a book written or edited by the Contributor.
The right to include the Contribution in a compilation for classroom use (course packs)
to be distributed to students at the Contributor’s institution free of charge
The right to include an article in a thesis or dissertation that is not to be published
commercially, provided that acknowledgement to prior publication in the relevant
source
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Major Employer Rights
• Company/employer, its subsidiaries and divisions, the right to make copies of and
distribute the published Contribution internally in print format or electronically on
the Company’s internal network
• Upon payment of the Publisher’s reprint fee, the institution may distribute (but not
re-sell) print copies of the published Contribution externally.
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Some of the conditions Major publishers insists on
Authors
• Author hereby warrant that this Article is an original work, has not been published
before and is not being considered for publication elsewhere in its final form either
in printed or electronic form;
• Author hereby warrant that you have obtained permission from the copyright holder
to reproduce in the Article (in all media including print and electronic form) material
not owned by you, and that you have acknowledged the source;
• Author hereby warrant that this Article contains no violation of any existing
copyright or other third party right or any material of an obscene, indecent, libellous
or otherwise unlawful nature and that to the best of your knowledge this Article does
not infringe the rights of others;
• Author hereby warrant that in the case of a multi-authored Article you have
obtained, in writing, authorization to enter into this Agreement on their behalf and
that all co-authors have read and agreed the terms of this Agreement;
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Major Publisher Rights on Articles
• Published in the Journal, and sold or distributed, on its own, or with other related
material;
• Published in multi-contributor book form or other edited compilations by
Publishers;
• Reproduced and/or distributed (including the abstract) throughout the world in
printed, electronic or any other medium whether now known or hereafter devised,
in all languages, and to authorize third parties (including Reproduction Rights
Organizations) to do the same;
• Author agree to Publisher for using any images from the Article on the cover of the
Journal, and in any marketing material.
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Authors role in Signing Copyright
(Views)
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Since they are the creators they should drive the show
Request/Pressurize publishers to allow them to put their publications on (
personal website/IR’s ) after period of time with acknowledgements to publisher
(may be 12 months or 24 months, Few publishers are allowing)
Public funded intellectual out put must be put on public domain
Organization should make strong policy to bring all scholarly publications on it
web site /IR
Authors/organization should insist Publishers to Provide deep discounts in
subscription for their organizations. (publication in which authors/organizations
have contributed)
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Deposition Process…
• Once deposited, stored in the buffer…
• Each document is reviewed before archive…
• Reviewer checks management policy, publishers
copyright policy and errors/s (if any)…
• Sherpa/Romeo website for checking copyright
policies…
• Bounces back to the buffer for missing elements…
• After correction the document gets uploaded…
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COPYRIGHT ISSUES
• Berlin Declaration Act recognises the view that community
standards will continue to be important in the
enforcement of proper attribution and responsible use of
the published work
• The ROMEO project at Loughborough investigated publishers’
attitudes to mounting of pre- and post-prints on servers
• The SHERPA project at Nottingham has taken over and
augmented the ROMEO data
• http://www.sherpa.ac.uk/romeo.php
• Yellow publishers allow preprints but not postprints; blue
ones postprints but not preprints; green ones both; white
neither
• 61% of publishers on the current SHERPA list formally allow
some form of self-archiving; 38% out of the 61% are “green”
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Institutional Repository –
Copyright (incl IPR)
Rapidly changing publishers attitudes - moving goalposts!
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Traditionally authors sign over copyright, whether they own it or not!
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As a guide traditional copyright agreements have not allowed authors to:
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Reuse an article as a chapter in a book
Revise or adapt an article
Distribute an article to colleagues
Reproduce copies of an article for teaching purposes
Self archive/make available an article in an repository
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But now 76% of journals allow deposit in institutional repositories – places to check
Publishers Copyright policies database
http://www.sherpa.ac.uk/romeo.php
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Publishers who permit self archiving – dynamic search
http://www.sherpa.ac.uk/romeo.php?colour=green
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Journals Copyright Policies
http://romeo.eprints.org/stats.php.
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Institutional repositories:
Copyright policy
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NAL-IR : Technologies Employed and Supported
• GNU EPrints open archive software (revised
EPrints 3.2.0), developed by the University of
Southampton (software.eprints.org).
• The IR Supports OAI-PMH for effective
interoperability.
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