Transcript University of Wisconsin System HRS Project Update to ITC November 19, 2010 Agenda • HRS Project Background • Current Status • Communication.

University of Wisconsin System
HRS Project
Update to ITC
November 19, 2010
Agenda
• HRS Project Background
• Current Status
• Communication
HRS Background
HRS Project Scope – IN SCOPE
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Human Resources
Talent Acquisition Manager
Base Benefits / Benefits Administration
Payroll
Absence Management
Time and Labor
EPM (Date Warehouse)
Self Service
Workflow
HRS Project Scope – OUT OF SCOPE
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Budget
Health and Safety
ePerformance
Enterprise Learning Management
Phase Descriptions
Each release will follow a proven approach for implementing PeopleSoft functionality as
outlined below and includes a list of key deliverables for each phase.
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Project Plan & Timeline
Resource Estimates
Budget
Requirements List
Fit/Gap Decisions
Campus Coordination Plan
Communications Strategy
Training & Support Approach
Development Infrastructure & Database
Plan
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Redesigned Processes
Configuration Documentation
Functional Specifications
Technical Specifications
Revised Role Descriptions
Security Specifications
Training Infrastructure & Database
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Configured System
Extensions
Interfaces
Reports
Conversion Programs
Cleansed Data
Training Content
Work Process Analysis
Test Scripts
Build
Test
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Integration Test Results
Systems Test Results
Performance Test Results
Parallel Test Results
Mock Conversion Results
Acceptance Test Results
Production Infrastructure & Database
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Cutover Schedule
Trained Users
Converted Data
Code Migration
Deployed Procedures
Readiness Assessment
Secured Production Database
Help Desk Support Procedures
Deploy
Support
• Help Desk Issues List
• Post Production Review Results
• Follow up Training & Coaching
HRS Proposed Implementation Schedule
Scope
• Monthly Deployments of Reports
• Staggered rollout of additional employee and manager self service
Apr – June 2011
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Scope
• Human Resources
• Base Benefits
• Payroll
• Time and Labor (self-service early
adopters)
• Absence Management (self-service
early adopters)
• Financial Integration
• Base EPM/Reporting
• Limited Benefits Administration
• Employee self-service (ltd.
Demographic)
July – Sept 2011
Sept - Nov 2011
Jan – Mar 2012
Scope
• eBenefits for Grad Hires
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• eBenefits for Dual Choice
Scope
• Talent Acquisition Management
HRS Project Structure
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HRS Project Structure
• There are approximately 500 UW staff members
from across the campuses and UW Madison
Divisions participating in the implementation of
HRS
• Huron Consulting is our partner in the HRS
Project
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STATUS
Project Management
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• Microsoft Project is used for the overall plan
• All team members track their time in a tool that is
uploaded to the master plan which is reconciled
monthly
• Every team with many, same-type discrete
deliverables uses hill-climbers to report status
• JIRA is used to track: issues, test faults,
development, decisions and other deliverables
• Campus readiness is measured through monthly
scorecards and assessements
Earned Value September 2010
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High Level Status
• The HRS Project is slightly behind schedule but is
on track for implementation in 2011
• System testing completed; Integration testing in
progress; planning underway for Payroll
Reconciliation, User Acceptance (UAT), and
Performance testing
• Data collection, cleansing, conversion progressing
ahead of plan
• Training curricula and course development
underway
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High Level Status continued
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• Data governance model defined; method for
requesting data extracts (from EPM) for approved
supplemental systems in place
• Security roles being defined with target to use
them during UAT
• User procedures, job aides, and knowledge base
development underway
• Reports for Release 1 complete, development of
reports for future releases progressing as planned
• Most development complete; break-fix ongoing
COMMUNICATION
HRS Intranet and Internet
• Over 1700 hits (each site) in October
• https://intranet.hrs.wisc.edu
• http://hrs.uwsa.edu
• Intranet
• Up to date information, updated daily
• Covers all aspects of the project
• Internet
• General audience
• Broad overview of HRS
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Service Center Website
• https://uwservice.wisc.edu/hrs/
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HRS on the Portal
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My UW Portal
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HRS portlet
Focus on ESS user
Biweekly/monthly topic change
Information on ESS modules/HRS basics
Help information and links