Transcript Proyek Pengembangan Sistem Informasi PERTEMUAN 3 : MS PROJECT What is a Gantt Chart?  A Gantt Chart is a visual tool to.

Proyek Pengembangan Sistem
Informasi
PERTEMUAN 3 : MS PROJECT
What is a Gantt Chart?
 A Gantt Chart is a visual tool to help Plan, Manage,
and Track a project or projects.
Sample Gantt Chart
Planning a Project
 Define Goals
 Develop Tasks
 Establish Timeframes
 Resource Availability?
 Organize
Managing and Tracking a Project
 Track Progress
 Are the tasks being completed on time?
 Is one task holding up the whole project?
 Manage Finances
 Is the project going to stay within the budget?
Using MS Project
 Define the Project
 Build the Plan
 Set a start date
 Enter tasks/durations
 Assign resources
 Link tasks
 Fine tune the plan
Using MS Project (cont’d)
 Track and Manage
 Set a baseline
 Enter actuals
 Adjust plan
 Close Project
Defining the Project
 The objective of the project should be defined by the
person/group that is going to manage the project.
 Tasks, start times, and deadlines should be clearly
established.
Setting a Start Date
 When opening a new Microsoft Project file, the user
have to setting for a start date. Setting an accurate
start date will make future entries more convenient.
 Open in project > project information
Entering Tasks and Durations
 Tasks are entered in the “Task Name” column
 Subtasks are created by indenting a task.
 Durations may be entered in number of working
days or start and finish dates may be used
Standard Markers
 Normal Task
 designates ordinary task duration
 Summary Bar
 designates the duration of a group of sub-tasks
Special Markers
 Milestones
 A reference point marking a major event in a project and used
to monitor the project's progress
 To create a milestone, Enter “0” in the duration field
Changing Marker Styles
 Double-click on the Marker you want to change
and format accordingly
Assigning Resources
 A resource can be a single person, a piece of
equipment, or it can represent a group, such as
Plumbers
 Information on resources include Availability, Costs,
and Working Time
 Resources are very important in accurate scheduling
Assigning Resources
 To Assign a Resource:
 Select the task to which you want to assign the resource
 Click the Column Resource Names on the row
Assigning Resources
 If resources are not already set up, double click on
the Resource Names
Assigning Resources
 Add new resource in
resource sheet
 Open with menu view >
resource sheet
 Doublec click for detail
resource
 Enter pertinent
information and click
OK.
Assigning Resources
 When a resource has been selected, click Assign
Linking Tasks
 Some tasks require that another task be completed
before it can begin. These tasks must be linked.
 Tasks and subtasks are linked by assigning
Predecessors.
Linking Tasks
 Predecessor
 A task that must start or finish before another task can start or
finish
 Successor
 A task that cannot start or finish until another task starts or
finishes
 A task becomes a successor when a row number is entered in
the predecessor column
Linking Tasks
Fine Tune the Plan
 When all resources have been assigned and
appropriate tasks are linked, the original Gantt chart
will be complete
 Check to make sure tasks have been linked correctly
and task durations are correct
 The project is now ready to begin
Set a Baseline
 A baseline compares your original plan for the
project with the actual course of the project.
 You can see which tasks started earlier or later than
planned, exceeded their original budget, took longer
than planned, and so on.
Set a Baseline
 Create a baseline after you've polished it and just
before you actually start work on the project
 To track costs, be sure to enter cost information
before you create the baseline
 Updates can easily be made to the baseline if
information is missing
Set a Baseline
 The Baseline plan includes:
 Tasks (start and finish dates, duration, work, cost, splits,
timephased work, and timephased cost)
 Resources (work, cost, timephased work, and timephased cost)
 Assignments (start and finish dates, work, cost, timephased
work, and timephased cost)
Set a Baseline
 To set a baseline:
 Point to Tracking on the Tools menu
 Click Save Baseline
Entering Progress
 Update actual start and finish dates for a task.
 On the Tools menu, point to Tracking and then click
Update Task
 Under Actual, type Start and Finish dates
Entering Progress
 Update progress on a task
 Double-click on the task to be updated
 Enter a percentage
 On the Gantt chart, a progress bar appears in the task bar
Tracking Gantt Chart
 Tracks the progress of the project
 Shows what tasks are overdue and what has been
completed on time
 Click view > Tracking Gantt
Tracking Gantt Chart
Tracking Progress
 Determining if tasks are starting and finishing
according to plan:



In the Tracking Gantt, point to view menu > Table > Variance
Drag the Divider bar to the right to view variance.
Variance is shown in Days
Tracking Progress
 Determine if tasks cost more or less than budgeted
 In the Tracking Gantt, point to view menu > Table > Cost
 Drag the Divider bar to the right to view Total Cost and
Baseline fields
Calendar View
 Keeps tabs on when
tasks occur.
 Quickly see how long
tasks take, when they
start and finish, and
how they occur in
relation to other tasks.
 To view, click the view
menu > Calendar
Task Usage View
 Work with task and
resource information
side by side.
 Easily create useful
reports about when a
resource is
scheduled to work on
a task.
 To view, click view
menu > task usage
Resource Graph View
 See whether
resources are
overallocated, what
capacity they're
working at, and how
much they cost in a
timescale graph
 To view, click view
menu > Resource
Graph
More Views
 Resource Sheet View
 Easy way to review, add, edit data about resources
 Click view menu > resource view
 Resource Usage View
 Work with resource and task information side by side
 Click view menu > resource usage
The Project is Now Complete !!
 MS Project is a very powerful tool if it is used
correctly
 This program can save a lot of time for engineers
who are interested in time, cost, etc.
 Automatically keeps your project organized.
Thank you !!
REFERENCE :
COREY JOHNSON,2000