Transcript SharePoint Portal Presentation Information Technology Services Miami-Dade County Public Schools Welcome • • • • • • • • • • • Orange County Public Schools, Orlando, Florida Hillsborough County Public Schools, Tampa, Florida Miami Dade.

SharePoint Portal Presentation
Information Technology Services
Miami-Dade County Public Schools
Welcome
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Orange County Public Schools, Orlando, Florida
Hillsborough County Public Schools, Tampa, Florida
Miami Dade Police Department
Orange County Police Department
United States Army
Laureate Education, Inc.
Township High School District, Palatine, Illinois
Chippewa Valley School District, Clinton Township, Michigan
Rochester Community School District, Rochester, Michigan
Kenosha Unified School District, Kenosha, Wisconsin
Racine Public Schools, Racine, Wisconsin
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MDCPS Background
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Fourth largest school district
390 public schools; 80 Charter schools
Serving 2,400 square miles
344,000 students
56,364 employees; 5,963 Charter employees
Services 180 different home languages
The Big Picture
• The Vision
 Have all users connected to all information at anytime
• The Challenges
 Giving our users access to their systems in one area
 Providing our parents an easy and consistent way to
monitor their child’s progress
• Tactical Objectives
 Connect silo systems
 Reduce paper-based systems
 Increase parent involvement
 Provide easy and consistent access to information
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MDCPS Foundation
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Active Directory Account and Auto Update – MIIS and ILM
Password Synchronization – P-Synch
District Email – Outlook Exchange
District wide Gradebook – Pinnacle / Excelsior
Metro Ethernet to each remote site
Patch Management and Virus Protection – Big Fix and Sophos
Data Warehouse – Microsoft SQL
OLAP (On-line Analytical Processing tool) - Cognos
Self Service for Technology Support - HEAT
Leveraged Existing Microsoft Licensing and Experience
Implementation/Timeline
August 2007 - August 2008
Attendance
Intervention
SPOT
SES
Weekly Briefing
Internship
August 2007
District and Community Professional Development
RiverDeep
Deployment; Global
Registration System and Unified Communications
(OCS)
Portal Lite
May 1, 2006
Enterprise Portal
November 2006 to April 2007
Infrastructure and Employee Portal
with Collaboration
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Decision Making Process
• Key Criteria
 Existing infrastructure and skill sets
 Scalability
 Technology partners and third party services
 Flexibility
 Rapid Development
• Why SharePoint?
 Experience with Microsoft Products
 Mature Microsoft Exchange Environment (ADS)
 Successful Portal “Lite”
 Established Personnel and Student Data Warehouse
 Microsoft Platform throughout District
 Good Partner Relationship with Microsoft
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Adoption
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The Solution - www.dadeschools.net
Students
Parents
Employees
Community
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My Site
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Teacher
Portal
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Teacher/Student
Drill Down
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Test Scores
Absences
Homeroom Section
Birthdates
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Student Achievement
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Teacher
Portal
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My Applications
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Electronic Gradebook Application
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The Learning Village
Vision
To create a repository for all of the district’s digital resources, aligned to
standards, and accessible from one point of entry
The Learning Village
How did we set out to get there
• Use local content-area experts to develop lesson plans
linked to district resources
• Require publishers of district adopted instructional
materials to provide digital versions of
Lesson plans
Textbooks
Assessment items
The Learning Village
Current Status
• Approximately 10,000 Lesson Plans
Organized by nine-week periods, grade levels, and subject areas
• About 150 Digital Textbooks (student and teacher texts)
Linked and displayed by course codes
• Roughly 25,000 Assessment Items
Organized by grade and subject area, and subject area and
standard
The Learning Village
Lesson Plans
Goals
• Standardize instructional focus and pacing across subject
areas and schools
• Provide support to new and new to subject area or grade
level teachers
• Link activities within plans to other district instructional
resources including
 Riverdeep LMS
 Gizmos
 Online databases
The Learning Village
Lesson Plans
Approximately 10,000 Lesson Plans (Grades K-12)
 Reading
 Mathematics
 Science
 Social Studies
 Foreign Language
 Life Skills (Art, Music,
Education)
Physical
The Learning Village
Digital Textbooks
The Learning Village
Digital Textbooks
Advantages
Accessible from anyplace with Internet access
Offer interactive activities
Include audio (in some cases)
Reduce the need for students to carry home heavy textbooks
Single sign-on through the portal (teachers and students don’t need
to establish accounts with every publisher for every text)
The Learning Village
Digital Textbooks (both student and teacher
editions)
Elementary School
Mathematics
Science
Intensive Reading
Reading (2010)
Social Studies (2013)
The Learning Village
Digital Textbooks (both student and teacher
editions)
Middle School
Mathematics
Social Studies
Science
Foreign Language
Intensive Reading
Language Arts(2010)
The Learning Village
Digital Textbooks (both student and teacher
editions)
Senior High School
Science
Social Studies
Foreign Language
Language Arts (2010)
Mathematics (2011)
The Learning Village
Assessment Items
Both publisher produced and customized items produced
by ETS
Accessible via Examview Test Generator
Automated creation of Edusoft answer sheet for scanning
and scoring (Publish to Edusoft)
The Learning Village 2.0
The Learning Village 2.0
What’s Next?
Learning Village 2.0 imbedded in Microsoft
SharePoint Portal will facilitate
 Pushing district-developed pacing guides and lesson plans
by course codes to serve as an overlay to teacher
created daily lesson plans
 Sharing of lesson plans/lesson plan components with
students and parents
 Advanced searching and sharing capabilities
Drill Down To The School Level
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Equity and Access
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Student Portal
Students can…
View their schedule/grades
E-Textbooks
Store documents
Teacher/Student Collaboration site
School announcements and events
Create your own “My-site” Coming
soon
 Many more resources
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E-Textbook
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Parent Portal Access
 Login to Parent
Portal Using
your Existing
Account
 Create an
Account – First
Time Users
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It’s the Process
Not the Technology
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M-DCPS
Acceptable Use Policy
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Read in detail
If you agree to
these terms,
Select Accept
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Parent Portal
New Features
 Student Schedule
 Student Assignments
& Grades
 Attendance
 E-Textbooks
 School Bus Information
 Free and Reduced Meal
Application process
 Ask A Question and
many more resources
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Parent Internet Viewer
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Flexible and Agile
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Community Portal
Online
Application
processed
and reviewed
by District
Community
Service
Office
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Lessons Learned
• Portal Lite
• Over Estimating Services, Under Estimating Staff
• Mapping and Establishing Environments Beforehand
• Change Control in Place
• Getting all Parts to Work Together
• Limited best practice for MOSS as it as a new
product
• Deployment issues (test -> staging -> production)
• No build process
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Agile and Flexible
Attendance Intervention
 SPOT
 SES
 Weekly Briefing
 Internship
 Professional Development
 RiverDeep
 Unified Communications – OCS
 Success Academy
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Attendance Intervention
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The implementation of this application is based on board rule.
Students with 5 unexcused/unresolved absences in a semester course or 10
unexcused/unresolved absences in an annual course will have their academic
grade withheld.
The Intervention application allows the attendance review committee to
determine the appropriate intervention for a student and then to resolve the
absences so that the academic grade can be given.
Additional comments can be added at the bottom of the application to reflect
any special issues that were addressed at the meeting.
Through the application the attendance review committee will print a letter
for signature by the parent and student. The letter will also print in Spanish or
Haitian-Creole if the home language is one of these languages.
The student and parent also are receive a message in their alert box on their
individual portals. When they click on the alert they are taken to a summary
page showing the attendance intervention.
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SPOTsuccess
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This application was created in response to a need that the Superintendent saw
to recognize students for doing positive things in school. The SPOTsuccess
application allows staff at schools to recognize students that has taken positive
action.
School personnel can recognize any student in their school by going into the
portal and selecting SPOTsuccess. There are nine core values to select from.
Within each core value a subgroup must be selected. The number of subgroups
varies between core values.
The principal approves the recognition on the principal approval screen.
Once approved the student and parent are notified in an alert box on their
individual portals. They can then click on the alert and se the congratulatory
letter.
In addition the principal has the options of printing a congratulation letter, an
award certificate, and emailing the parent. They can all print SPOTsuccess
stickers to hand out to the students.
Letters are printed in English and a second language based on the home
language.
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SES-Supplemental Educational
Services
If a child attends a school that has been
identified by the state as “in need of
improvement” for two consecutive years; and
receives free-or-reduced price lunch, they are
eligible for free tutoring. The tutoring is offered
by state approved private providers in:
• Reading
• Language Arts
• Mathematics
before and after school or Saturdays
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Internship
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Businesses apply for portal account and role, submit
internship proposals, select/decline interns and submit midterm and final evaluations of student interns.
District Community Services staff approve/disapprove
business’ requests as internship providers.
Students apply for internship opportunities available to them
that are automatically posted to their portal.
School site Internship Coordinators approve student
requests and queue up to ten students for interview with a
business and provide business information to approved
students.
All functions are real-time in the portal and audiences
receive email notification in addition to portal screen
information for all actions and events related to an
internship opportunity.
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Professional Development
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Provides management and monitoring of District teacher training
provided by specialists from Professional Development, School
Operations and Curriculum and Instruction departments.
Curriculum Specialists from all departments use their portal to take a
Talent Survey, the information from which is used to send the most
qualified specialist to serve schools requests for professional
development.
Curriculum Specialists complete a Service Log on their portal with details
of the training provided including grade level, categories, specific skills,
etc.
Dynamic monitoring reports are available to the District departments
displaying which regions and schools needed what type of training and retraining along with numerous reports on categories and specific skills
trained. Reporting also differentiates new teachers, specific grade levels,
educational background, etc. regarding recipients of PD.
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What’s Next
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Substitute System
Substitute teachers use Portal to enter their
availability (using a calendar), subject areas,
grade levels, school and region preferences, etc.
and to apply for specific substitute vacancies.
School sites use an Intranet web application to
post substitute vacancies, review available
substitutes, coordinate interviews and assign
substitutes to vacancies.
Email notifications and screen displays keep all
parties informed on open vacancies, vacancies
applied for, substitute selection, etc.
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Future Implementations
 Continue
to increase adoption if budget
permits
Volunteer
Business Partners
Internship
Food Service
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Infrastructure Overview
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Active Directory Environment
Historically decentralized AD environment
Portal project coincided with AD migration
project
DMZ forest was created for student and arent
accounts
Initially intended for web applications only
Now being rethought for network access
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Initial Infrastructure Build
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Environment architecture and design
Security architecture and certificates
Hardware sizing and implementation
Active Directory Schema modifications
Database architecture and build
Data Warehouse interface and data
positioning
Development and Integration environments
Active Directory provisioning and
replication
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Infrastructure Overview
Load Balancer
Sharepoint Web 1
SQL Server Cluster 1
Sharepoint Web 2
SQL Server Cluster 2
Sharepoint Web 3
Sharepoint Web 4
SQL Server Cluster 3
Tape Library
Fiber attached SAN
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Infrastructure Overview
Replication Topology
Bridgehead Site
8 DC’s
School Site
School
1 DC Site
School
1 DC Sites
1 DC
MIIS
343 Remote Sites
Data Warehouse
Mainframe
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Infrastructure Overview
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Dynamic Provisioning into AD
• Guardians identified with a PIN and
questions about the student
• Guardians linked to student as an attribute
of the AD user object
Password self-reset
• M-Tech’s P-Synch software used
• Users register challenge Q&A for self reset
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Infrastructure Overview
Version 3 single sign-on (Web SSO) technology used for
transparent access to resources
Student
Gradebook
Food Services
Portal
Single Sign-On
Transportation
HR / Payroll
RiverDeep
An overlaying
system of session
tickets allow uses
to login once and
access disparate
applications
E-Mail
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Infrastructure Overview
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Backup Strategy
20 TB fiber channel SAN space allocated
for the portal
20 TB lower cost FATA drives allocated as a
staging area
Staging area is backed up nightly to a tape
library
Selected collaboration sites are kept on
different retention schedules
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Build Cost
• Portal Lite – Utilizing SharePoint Services - $300,000
• Enterprise Portal – Utilizing MOSS 2007- $3.4 million
• Hardware, software, services, and employee training
Single Sign-on
Personalization
Collaboration
Workflow
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Resources
• Miami-Dade – 13 (Part Time)
2 SharePoint Administrators
2 Exchange Specialists
2 Database Administrators
1 Web Designer
4 Developers
2 Network Analyst
• Microsoft – Up to 10 Technical Staff (depending on phase of
deployment)
1 SharePoint Developer on site for 2 years
1 Project Manager on site during Enterprise deployment
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Office Communicator Server
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Microsoft Live Meeting 2007
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The District needed to reduce out of office travel time associated with
meetings
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Solution had to be cost effective, scalable and easy to use
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2007 began using a commercial software product. This usage showed
administrative staff and schools that this delivery method would work
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Downside, very expensive - $12,000 to $15,000 per web cast.
Consequently, due to budgetary concerns in 2008, all funding for the web
cast tool was eliminated
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Microsoft recommends LiveMeeting; a windows-based meeting. Based on
existing licensing already purchased, the use of LiveMeeting would mean
no cost to the District
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Have successfully used the tool for many meetings chaired by
Administration. Most recently, their desktop was shared with over 300
principals
Microsoft Live Meeting 2007
Travel less. Communicating and collaborating online
saves time and money by meeting online and avoid all
the hassles of business travel
 Increase productivity. Avoid downtime associated
with getting to and from meetings
 Reduce costs. By conducting online meetings, online
training, and online events
 Conduct trainings and large events. Large-scale
training and events with hundreds or even thousands of
participants.
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Microsoft Live Meeting 2007
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Collaborate in real time. Share, collaborate, and
discuss projects in real time. Make critical decisions
quickly, with all the stakeholders, regardless of
geography.
Simplify administration and deployment. Can
easily enable everyone to conduct effective online
meetings
Q &A
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