Transcript BE PART OF THE PORTAL PUZZLE School District Improves Education by Linking the pieces together Deborah Karcher CIO Miami-Dade County Public Schools.

BE PART OF THE PORTAL PUZZLE
School District Improves Education
by Linking the pieces together
Deborah Karcher
CIO Miami-Dade County Public Schools
Building a Portal
I don’t know, we need
to keep Karcher off
those cruises.
How
come?
Well since she’s been
on those cruises; all
she’s been talking about
is this Port Hole and
how you can have
everything in one place.
It looks good
from here.
Agenda
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Context
Solution
Lessons Learned
Who is M-DCPS?
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Fourth-largest US school district
376 public schools; 40 Charter schools
Serving 2400 square miles
345,000 students
53,000 employees
Landscape for Public
K-12 School Systems
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Political
Splintered
Funding – Not Sustained
Leadership Changes
Information Technology
The Big Picture
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The Challenges
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The Strategy - Comprehensive IT Blueprint
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Giving our users access to their systems in one area
Providing our parents an easy and consistent way to monitor their
child’s progress
Highest quality of education for students
Encourage student use of technology
Provide parents opportunity to participate in education process
Give teachers tools & information to succeed
Tactical Objectives
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Connect silo systems
Reduce paper-based systems
Improve parent involvement
Provide easy access to information
The Solution
www.dadeschools.net
Students
Parents
Employees
Community
Students can…
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View their schedule/grades
E-Textbooks
Store documents
Teacher/Student Collaboration site
School announcements and events
Create your own “My-site” Coming soon
Many more resources
E-Textbook
New Features
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Student Schedule
Student Assignments
& Grades
Attendance
E-Textbooks
School Bus Information
Free and Reduced Meal
Application process
Ask A Question and
many more resources
E-Textbook
Child’s schedule
Teacher/Student Drill Down
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Test Scores
Absences
Homeroom Section
Birthdates
My Site
You can drill down to the school level
Online Application
processed and
reviewed by District
Community Service
Office
Results
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Safe “My Site’” and collaboration space
Can see daily attendance and grades
Online textbooks and curriculum
Involved in student’s education and school activities
Catch problems before the end of grading period
I left my book at school no longer an excuse!
Enhanced productivity
Access to information they never had before
Systems are easier to learn
Easier to participate in activities (less bureaucracy)
Customized gateway to M-DCPS
Flexible and agile for future programs
Implementation/Timeline
August 2007
District and Community
Deployment; Global
Registration System and
Internship
Enterprise Portal
Portal Lite
May 1, 2006
November 2006 to April 2007
Infrastructure and Employee Portal
with Collaboration
Decision Making Process
Key Criteria
Why SharePoint?
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Existing infrastructure
and skill sets
Scalability
Technology partners
and third party services
Flexibility
Rapid Development
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Experience with
Microsoft Products
Mature Microsoft Exchange
Environment (ADS)
Successful Portal “Lite”
Established Personnel and
Student Data Warehouse
Microsoft Platform
throughout District
Good Partner Relationship
with Microsoft
Lessons Learned
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Portal Lite
Over Estimating Services,
Under Estimating Staff
Mapping and Establishing
Environments Beforehand
Change Control in Place
Getting all Parts to Work Together
Looking Forward
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Pause and Let Organization
Absorb Technology
Social Networking
Content Management
Establish Best Practices in Education
New Projects Once Potential is Realized
Q&A