Successfully Implementing an ePortfolio solution – the critical factors Agenda • Introduction to S1 & Nuventive • ePortfolio Uses and Industries • Our Experiences with ePortfolios •
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Successfully Implementing an ePortfolio solution – the critical factors Agenda • Introduction to S1 & Nuventive • ePortfolio Uses and Industries • Our Experiences with ePortfolios • Key Factors • Conceptual Development & Design • Product Selection • Configuration & Training • Integration • Questions and Answers S1 Consulting & Software Services S1 Consulting & Software Services Focused provider of Products and Consulting Services for Staff Development, Skills Management and Customer Relationship Management. Products; iWebfolio (Asia Pacific Distributor), Customer Relationship Management, Scholarship Management & Business Intelligence. Consulting; Project Management, Business Consultants (ePortfolios, Customer Relationship Management, etc), Technical Consultants, Software Development, Integration & Contracting Established track record Customers in Australia and New Zealand Massey University, iWebfolio customer NuVentive Based in Pittsburgh, USA Products; TracDat – Enterprise Assessment Planning Tool iWebfolio – Electronic Portfolio Solution Sold to over 60 Customers in the UK and North America Educational Customers Staff Development, Student Development, Assessments Corporate Customers Repository of Staff Development, Vehicle for Job Application & Skills Management ePortfolio Categories and Industries Uses of ePortfolios within the Education ; Staff Portfolios, Curriculum Portfolios, Program Portfolios, Group Work, Etc, Etc Uses of ePortfolios within other Industries; Associations & Membership Audit of Professional Development Communication with Members Professional Services Showcasing individual skills to win and maintain work opportunities Company Skills and Staff Management Building Teams for Project & Jobs S1: Experience with ePortfolios Sponsored and Attended many ePortfolio and Career Conferences Performed Many Demonstrations at Multiple Institutions All excited, All see benefits, All seem spoilt with choice, Who will make the first step? Nuventive: Implemented at over 50 institutes University of Western Michigan Started with Target Audience already using ‘hard’ portfolios S1: Massey University Implementation Graduate Diploma of Teaching (Primary) Observations: QUT Experience Started with 40, went to 400, now 15,000 and available to all 40,000 students over a 4 year period. Implementation; Critical Factors Conceptual Development & Design (BIGGEST FACTOR) Select a Target Use and Student/Staff Group Start small but think BIG Set Timelines, Project Structures, Goals Get key staff involvement, people who can implement change Define and document the expectations of the staff and students involved Define required Templates, Measures and ePortfolios Be Happy to change, be adaptive Once proven with small group then roll it out to larger audience Implementation; Critical Factors Product Selection A product that can meet immediate and long term needs Meet a wide variety of use Product needs to be based on technological standards of integration Strong User Group adding to product functionality Good local support Consider Data ownership and security Hosted or Local?? Hardware Space allocation, User Access & Speed Commercial, Open Source or In-house? Implementation; Critical Factors Configuration & Training Define User Types Admin, Staff Power Users, Staff Casual Users & Students Configure Chosen Solution to Meet Defined Requirements Test Solution & Roll Out Define Training Based on Roles and Desired Outcomes Creating Training Initiatives for Distinct Roles Deliver Product and Training Support Use Implementation; Critical Factors Integration (Phase II) Access to Evidence/Artifacts Upload ePortfolios & Grades to other applications Institute PORTAL SMS ePortfolio CMS LMS Conclusion ePortfolios have multiple uses and are here to stay The Software is a tool set, an enabling technology Pick a Target Group & Use Define your conceptual design Think BIG but start Small Configure your Solution Start as Stand alone solution then look at integration points Prove Benefits Roll Out to Larger and Diverse Groups QUESTIONS?????