Transcript The CONSER Standard Record for Serials (with YUL decisions) July 2007 Last update: 8/15/07

The CONSER Standard
Record for Serials
(with YUL decisions)
July 2007
Last update: 8/15/07
1
Objectives
 Review CONSER standard record
 Note current documentation
 Note where YUL will follow local
practice
2
Current resources
 Training materials:
www.loc.gov/acq/conser
 Power Point Presentation (updated)
 Cataloger’s Cheat Sheet
 Documentation:
www.loc.gov/catdir/cpso/conser.html
 Also new Rule Interpretations
3
The documentation
 General principles
 Metadata Application Profile (MAP)
 Appendix A
 Decision-making guidance
 Working with copy and record maintenance
 Appendix B
 Record examples
 362, 500, 515 examples
4
Background information
• Working Group documents:
 www.loc.gov/acq/conser/access-level.html
 Final report:
 www.loc.gov/acq/conser/alrFinalReport.html
 Current news and documentation:
 www.loc.gov/catdir/cpso/conser.html
 Task Force for Serial Access Records: Final Report
Updated (YUL)
 http://www.library.yale.edu/cataloging/AccessLevelSerialsFeb20
B.doc
5
Background information
• See also YUL checklists for new & copy
cataloging:
 For original cataloging:
 http://www.library.yale.edu/cataloging/Orbis2Manu
al/conserstandardnew.htm
 For copy cataloging:
 http://www.library.yale.edu/cataloging/Orbis2Manu
al/consercopycheck.htm
 For acquisitions support:
 http://www.library.yale.edu/cataloging/Orbis2Manu
al/conseracqss.htm
6
General principles
 Metadata Application Profile (MAP) identifies
mandatory data elements
 Additional data elements may be added
 Specialized resources = specialized treatment
 Existing copy not changed unless incorrect
 New records maintained to new standard
7
If in doubt …
 Follow the general principles
 Do what makes the most sense
 Do what you’ve always done (unless
guidelines instruct otherwise)
 Exercise your cataloger’s judgment!
8
A Work in progress …
9
The basics
10
What’s the same?
 Main entry
 Current frequency
 Title proper
 Numbering area
 Edition statement
 Place of
publication
 Publisher
(unformatted)
 Subject headings
 Most added entries
 Most linking fields
11
What’s different?
 Simplification
 Fixed field, 006, 007, other MARC fields
 Coding of indicators for 246 field
 Authorized access points vs. transcription
and/or notes
 Limited use of differentiating uniform titles
12
What’s different?
 Numbering
 Numbering statement in note format (362)
 Always a “Description based on” note
 Always a source of title note (even if t.p.)
 Standard abbreviations not required
13
Why change numbering?
 Clarity
 Consistency
 Efficiency
 Ease of training
14
“Under development”
 MARBI proposals
 Define separate 5xx field for cataloger notes
 Maximize use of indicators/subfields
 Possible other changes
15
Identification
 Encoding level = “blank”
 042 for CONSER records
 Authorized access points
 Subject headings
16
Minimal Level
 Encoding level = “7”
 042 msc for CONSER records
 Not all access points authorized, or
 No subject headings (or both)
 Common CONSER practice for
recon titles
 Route to cataloger with NACO
authorization
17
Working with copy
 Do not edit records to conform to new
standard
 Do not delete data unless incorrect
 Records may contain a mix of old and
new practices (as always)
18
Beyond the basics
19
Fixed Fields (1)
Publication Status
c: Serial item currently published
Date 1 (yyyy)
2005
Date 2 (yyyy)
9999
Place of Publication
rm: Romania
Frequency
|: No attempt to code
Regularity
|: No attempt to code
ISSN Center
_: No ISSN center code provided
Type of Serial
p: Periodical
Original Item
_: None of the following
Form of Item
_: None of the following
20
Fixed Fields (2)
Nature of Entire Work
_: Not specified
Nature of Contents 1
_: Not specified
Nature of Contents 2
_: Not specified
Nature of Contents 3
_: Not specified
Govt. Publication
_: Not a government publication
Conf. Publication
|: No attempt to code
Alphabet
_: No alphabet or script given/No key title
Type of Entry
0: Successive entry
Language
eng: English
Modified Record
_: Not modified
Cataloging Source
d: Other
21
Fixed field
22
006 and 007 fields
 Mandatory: only first byte of 006
 Form of material
 Mandatory: only first two bytes of 007
 Category of material
 Specific material designation
006
m
007 $a c $b r
23
007 (YUL)
• Preservation: enter all values (no change
from current practice)
• Commercial: follow CONSER: first 2
characters
– The first character in Voyager is the Form of
material tab clicked on
– The second character is the Specific Material
Designation
24
007 Voyager Commercial Microfilm
25
Variable fields
26
Title and uniform title
 Transcribe title proper as usual: $a, $n, $p
 Only create a distinguishing uniform title to
resolve conflicts (LCRI 25.5B) for:
 Monographic series
 Serial title = Generic term
or
 Serial title = Generic term plus frequency word
27
Title and uniform title
 Always create a uniform title:
 Legal resources
 Other collocating uniform titles
110 1_ $a Germany.
240 10 $a Laws, etc. (Bundesgesetzblatt. Teil I)
245 10 $a Bundesgesetzblatt. $n Teil I.
28
Title and uniform title
 Translations and language editions:
 No uniform title
 Collocating title added entry
 Linking entry field
29
Example 1: Language edition
Title: Education policy analysis
Also issued in French edition with title:
Analyse des politiques éducatives
In record for French edition:
245 00 Analyse des politiques éducatives.
730 0_ $a Education policy analysis. $l French.
775 08 $i Issued also in English: $t Education policy
analysis $x [ISSN] $w (DLC) … $w (OCoLC) …
30
Example 2: Translation
Title: Guiá para los servicios del condado
Translation of:
Citizens’ guide to county services
In record for translation:
245 00 Guiá para los servicios del condado.
730 0_ $a Citizens’ guide to county services. $l Spanish.
765 0_ $t Citizens’ guide to county services $x [ISSN] $w
(DLC) … $w (OCoLC) …
31
Uniform Titles (YUL)
• Follow CONSER practice for language editions,
translations
• Follow CONSER practice for collocating uniform
titles
• Follow CONSER practice for monographic
series (to resolve conflicts), and generic titles for
serials and series (always make u.t.)
• YUL cataloging can use uniform title to
resolve title conflicts for serials if requested
by acquisitions or public services (case-bycase)
32
Statement of responsibility
 Have authority record  Not required
(LCRI 12.1F)
 No authority record  MUST transcribe
(LCRI 12.7B7.1)
 Applies to 245 $b and $c
33
On cover:
Horizons
** The Agency for International Development **
Published in Washington, D.C. by the Agency for
International Development
Which data elements OPTIONAL in record?
130 0_ $a Horizons (Washington, D.C.)
245 10 $a Horizons / $c Agency for International
Development.
260 __ $a Washington, D.C. : $b Agency for
International Development
34
On cover:
Monthly Bulletin
** Aquaculture Association of Canada **
Published in Saint Andrews by the Aquaculture
Association of Canada
Which data elements OPTIONAL in record?
130 0_ $a Monthly bulletin (Aquaculture Association
of Canada)
245 10 $a Monthly bulletin / $c Aquaculture
Association of Canada.
260 __ $a Saint Andrews, N. B. : $b Aquaculture
Association of Canada
35
Other title information
 Not required to transcribe unless it
provides clarification to title proper
 Record in 246 rather than 245 $b:
 Parallel titles (246 11)
 Initialisms or acronyms not chosen as the
title proper (246 13)
36
On title page:
Rain Clouds
Journal of Poetry and Pessimism
Options for recording other title information?
____ 1: 245 00 $a Rain clouds.
____ 2: 245 00 $a Rain clouds : $b journal of poetry
and pessimism.
____ 3: 245 00 $a Rain clouds.
246 13 $a Journal of poetry and pessimism
____ 4: 245 00 $a Rain clouds.
500 __ $a “Journal of poetry and pessimism.”
37
On title page:
Wild, Wild West
Journal of the Western Outdoor Enthusiasts Association
Which data elements are OPTIONAL?
245 00 $a Wild, wild west : $b journal of the Western
Outdoor Enthusiasts Association.
260 __ $a Denver, CO : $b Western Outdoor Enthusiasts
Association
710 2_ $a Western Outdoor Enthusiasts Association.
38
Variant titles
 Record all variant titles as usual
 Parallel titles/acronyms = “variant titles”
Parallel titles from chief source
246 11
Other variant titles
246 13
(including initialisms/acronyms)
Minor title changes
(including parallel titles found on 246 1_ $i … : $a
later issues)
39
On t.p. of first issue:
Universal GLOBE – Globo Universal
On t.p. of Jan. 2007 issue:
National Geographic Society Universal GLOBE
How could the titles be entered under the new guidelines?
245 00 $a
246 11 $a
246 1_ $i
$a
40
On t.p. of first issue:
Universal GLOBE – Globo Universal
On t.p. of Jan. 2007 issue:
National Geographic Society Universal GLOBE
How could the titles be entered under the new guidelines?
245 00 $a Universal globe.
246 11 $a Globo universal
246 1_ $i Issues for <Jan. 2007-> have title:
$a National Geographic Society universal globe
41
On issue:
Title page: SAFE -- Social Activism for Everyone
Spine: Journal of Social Activism for Everyone
How could the titles be entered under the new guidelines?
245 00 $a
246 13 $a
246 13 $a
42
On item:
Title page: SAFE -- Social activism for everyone
Spine: Journal of social activism for everyone
How could the titles be entered under the new guidelines?
245 00 $a Social activism for everyone.
246 13 $a SAFE
246 13 $a Journal of social activism for everyone
43
Publication information
 Place:
 First-named place required (LCRI 12.4C)
 Online resources: [S.l.] if not readily available
If country known (or reasonably guessed):
[United States] or [United States?]
 Dates: 260 $c not required
44
On chief source of first issue, called February 2006:
Harwood
Amsterdam, Beijing, Canberra, New York
2006
Previous practice:
260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006CONSER standard record:
260 __ $a
45
Physical description
 Generally not required (but required by
YUL for printed resources, including
copy cataloging)
 Required: Tangible, non-print resources
 300 __ $a CD-ROMs
 300 __ $a 12 microfilm reels
 300 __ $a sound discs
46
Numbering
 Preferred: Unformatted 362 note
 Always: DBO (mandatory), Source of title
and LIC (mandatory if applicable) notes
 Optional: Abbreviations, capitalization,
Arabic numerals (for spelled out
numbers)
47
Numbering
 Preferred: Unformatted 362 note
 362 1_ $a Began with Volume 1, Number 1
(Spring 2004).
 362 1_ $a Began with neue Folge, Nummer 1
(1997); ceased with neue Folge, Nr. 11,
published in 2006.
 362 1_ $a Began with número 1 (abril 2001); first
series ceased with número 12 (marzo 2003);
nuevo serie began with número 1 (abril 2003).
48
Numbering
 Always: DBO, Source of title (mandatory)
and LIC (mandatory if applicable) notes
 500 __ $a Description based on first issue; title from
cover.
 500 __ $a Description based on julio 2004; title from
title page.
 500 __ $a Description based on first and only issue;
title from caption.
 500 __ $a Final issue consulted.
49
Numbering
 Optional: Abbreviations, capitalization,
Arabic numerals (for spelled out numbers)
 Volume 1, number 1 or: Vol. 1, no. 1 or …
 April 2007 or: Apr. 2007 or …
 Second series or: 2nd series or …
 Vol. IV, no. 4 or: Volume 4, number 4 or …

Nouvelle série or: Nouv. sér. or …
50
On chief source of first issue, called February 2006:
Harwood
Amsterdam, Beijing, Canberra, New York
2006
Previous practice:
260 __ $a Amsterdam ; $a New York : $b Harwood, $c 2006362 0_ $a Feb. 2006CONSER standard record:
260 __ $a Amsterdam : $b Harwood
362 1_ $a Began
500 __ $a Description based on
51
On title page of first issue, called February 2006:
Harwood
Amsterdam, Beijing, Canberra, New York
2006
CONSER standard record:
260 __ $a Amsterdam : $b Harwood
362 1_ $a Began with February 2006.
OR: $a Began with Feb. 2006.
500 __ $a Description based on first issue; title from t.p.
OR: … title from title page.
52
First issue: Number One August/September 1970
Last issue: #6 Spring 1972 (ceased)
CONSER standard record:
362 1_ $a Began
500 __ $a Description based on
500 __ $a
53
First issue: Number One August/September 1970
Last issue: #6 Spring 1972 (ceased)
CONSER standard record:
362 1_ $a Began with Number one (August/September
1970); ceased with #6 (Spring 1972).
500 __ $a Description based on first issue; title from cover.
500 __ $a Final issue consulted.
54
Numbering (maintenance)
 New series
 Add to existing 362 0_
or
 Convert to unformatted note (362 1_)
 Last issue
 Add to existing 362 0_
or
 Add a separate unformatted note (362 1_)
55
In OCLC record:
362 0_ $a Vol. 1, no. 1500 __ $a Latest issue consulted: Vol. 4, no. 3.
Ceased with: Volume 4, number 4, with publication
date of 2005 (last issue in hand).
CONSER standard record:
____ 362 0_ $a Vol. 1, no. 1-v. 4, no. 4.
____ 362 0_ $a Vol. 1, no. 1362 1_ $a Ceased with v. 4, no. 4, published in 2005.
500 __ $a Final issue consulted.
56
If in doubt …
 Follow the general principles
 Do what makes the most sense
 Do what you’ve always done (unless
guidelines instruct otherwise)
 Exercise your cataloger’s judgment!
57
In catalog record:
362 0_ $a No. 1-no. 6 ; [new ser.], no. 1You have two issues:
-- No. 3, published in 2004 (last issue of “new ser.”)
-- 3rd series, No. 1, published in 2006
How would you update the catalog record for the 3rd series?
__ Add to formatted 362
__ Convert formatted 362 to unformatted note
__ Leave existing 362; add separate unformatted 362
58
In catalog record:
362 0_ $a No. 1-no. 6 ; [new ser.]. no. 1You have:
No. 3, published in 2004 (last issue of “new ser.”)
3rd series, No. 1, published in 2006
362 0_ $a No. 1-no. 6 ; [new ser.], no. 1362 1_ $a [New series] ended with number 3, published in
2004; 3rd series began with No. 1, published in 2006.
500 __ $a Latest issue consulted: 3rd series, No. 1, published
in 2006.
59
Frequency
 Required: Current frequency (310)
 Fixed field = fill characters
 Optional: Former frequency (321)
 Maintenance (existing records):
 Update 310 with current frequency
 Move previous frequency to 321 field
 Leave all existing 321 fields
 008: replace with “no attempt to code” [fill
character]
60
Item(s) described:
Monthly, 1999-2000; three times a year, 2000-2003;
quarterly, 2004-
Creating an original record:
Fixed field:
Freq:
Regl:
310 __ $a
321 __ $a
321 __ $a
61
Item(s) described:
Monthly, 1999-2000; three times a year, 2000-2003;
quarterly, 2004-
If the record follows the CONSER standard:
310 __ $a Quarterly
If editing existing copy:
310 __ $a Quarterly, $b 2004321 __ $a Monthly, $b 1999-2000
321 __ $a Three times a year, $b 2000-2003
Series (traced): No 440s!
 Series statement (4xx):
 Have authority record  Not required
 No authority record  MUST transcribe
 Have series ISSN
 MUST transcribe
(but trace 8xx)
 Series added entry (8xx):
 Record authorized form instead of 4xx
63
On item described:
Reports of the Mono Lake Committee
In LC authority record:
130 _0 Report (Mono Lake Committee)
In catalog record:
245 00 $a This month at Mono Lake.
260 __ $a Lee Vining, CA : $b Mono Lake
Committee
830 _0 $a Report (Mono Lake Committee)
64
On item described:
National parks occasional news brief
(No LC authority record)
In catalog record:
245 00 $a Yosemite this month.
260 __ $a Lee Vining, CA : $b Eastern Sierra
Mountain Climbers Association
490 0_ $a National parks occasional news brief
65
Issuing body notes
(LCRI 12.7B7.1)
 Optional: If in authority record
 Required: If authority work does not exist
and will not be created
 Also required: If issuing responsibility for
the work changes
66
Issuing body notes
(YUL)
 YUL: if an issuing body is not
established on any serial record new to
Orbis, make a record in NAF
 YUL: if a 550 note was made on
cataloging copy, leave it in the record
 YUL: make sure the NAF record
accounts for variant forms on the item
 Also required: If issuing responsibility for
the work changes
67
Bibliographic record:
260 __ $a Washington, D.C. : $b American Chemical Society
710 2_ $a American Chemical Society.
Headings in LC/NAF:
110 2_ $a American Chemical Society
110 1_ $a United States. $b National Bureau of
Standards
On June 2007 issue:
Published by the American Chemical Society for the National
Bureau of Standards
68
1) 260 __ $a Washington, D.C. : $b American Chemical
Society
550 __ $a Published: National Bureau of Standards, 2007710 2_ $a American Chemical Society.
710 1_ $a United States. $b National Bureau of Standards.
2) 260 __ $a Washington, D.C. : $b American Chemical Society
710 2_ $a American Chemical Society.
710 1_ $a United States. $b National Bureau of Standards.
__ Other?
69
Miscellaneous …
 530: Prefer 776 08 $i … $t where feasible
 538: Optional except for:
 Direct access: required if needed for operating
system or make/model of PC
 Remote access: required only if other than WWW
 546: Use for all notes about multiple languages
 041 0_ Use only $a (can repeat)
 580: Prefer linking fields whenever possible
70
Added entries and linking entries
• 730 and 740: Only if no linking field
• Not required:
– 773/774
– 787
• Use all other MARC 7xx fields as usual
71
Standard numbers and
terms of availability
 Record as usual: 022, 030, etc.
 856: Only generally-accessible URIs
 YUL: generally strip all 856 fields from
cataloging copy for serials that are not
online
 YUL: for 856 policies refer to:
http://www.library.yale.edu/cataloging/Orbis2Manual/856edit.htm
72
Subject headings & classification
 Subject headings required if applicable:
 ELvl = “blank” [YUL Leader Encoding Level]
 Classification:
 Not required
 When included, record as usual
 Descriptive record:
 ELvl = 7 [YUL Leader Encoding Level]
 A CONSER record, but not a CONSER standard
record
73
Cataloging exercises
74
Exercise A
245 00 $a TDM review.
246 13 $a Transportation demand management review
260 __ $a Washington, D.C. : $b UrbanTrans Consultants, Inc.
300 __ $a v. ; $c 28 cm. <YUL, not CONSER>
310 __ $a Quarterly
500 __ $a Description based on Volume IX, Number II
(Spring 2001); title from cover.
500 __ $a Latest issue consulted: Volume IV [i.e, XIV],
Number I (2006) = 2006, Issue 1.
515 __ $a Issues for 2002- also called: 2002, Issue 3710 2_ $a Association for Commuter Transportation.
75
Exercise B
245 00 $a Journal of Turkish literature.
246 13 $a JTL
260 __ $a Ankara : $b Bilkent University Center for Turkish
Literature
300 __ $a v. : $b ill. ; $c 27 cm. <YUL not CONSER>
310 __ $a Annual
362 1_ $a Began with Issue I (2004).
500 __ $a Description based on first issue; title from title page.
710 2_ $a Bilkent Universitesi. $b Turk Edebiyati Merkezi.
[diacritics not supplied]
76
Exercise C
006 m
007 $a c $b r
245 00 $a Bayesian analysis $h [electronic resource].
260 __ $a Pittsburgh, PA : $b Dept. of Statistics, Carnegie
Mellon University
310 __ $a Quarterly
362 1_ $a Began with Volume 1, Number 1 (2006).
500 __ $a Description based on first issue; title from HTML
contents page (publisher’s Web site, viewed Apr. 6, 2007).
500 __ $a Latest issue consulted: Volume 2, Number 1 (2007)
(viewed Apr. 6, 2007).
710 2_ $a International Society for Bayesian Analysis.
710 2_ $a Carnegie-Mellon University. $b Dept. of Statistics.
856 40 $3 Online serial $u http://ba.stat.cmu.edu/
77
Wrap up
78
Discussion Questions
1. Which of these changes affect search/display of records
in your local catalog?
2. Do any of these changes have an impact on your work?
Which ones?
3. Has your library developed any policies or cue sheets
based on the guidelines?
4. What are the next steps for you, in using the information
covered in this session?
79
Questions
• Catalog Policy and Documentation
Committee (CPDC)
http://www.library.yale.edu/cataloging/ccc/catpol
/catpolhome.htm#members
• Cataloging Coordinating Council (CCC)
http://www.library.yale.edu/cataloging/ccc/cccho
me.htm#members
80
Thank you!
81