Tutorial for leadership teams of ITU-T study groups, TSAG, tariff groups and focus groups Interplay between Study Groups and TSAG

John Visser TSAG Chairman Tel: +1 613 763 7028 Mob: +1 613 276 6096 Email: [email protected]

Geneva, 15-16 December 2008

TSAG Aim TSAG’s aim is to help make ITU-T the most attractive place to come to do standards work TSAG is an advisory body to the SGs, the membership, the TSB Director and staff

TSAG is covered in the Constitution and Convention: – CS/Article 17 108A; Article 19 116 – CV/Article 14A 197A-197I; Article 15 205A Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 2

Outline

Where TSAG Fits into ITU TSAG Overview Resolutions 1 and 22 TSAG as Ambassador for T Sector TSAG and SG Chairmen – SG Chairmen input to TSAG meetings – TSAG and SG Chairmen Teleconferences and Face-to-face meetings Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 3

Where TSAG Fits into ITU

RAG

TSAG

TDAG Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 4

Duties of TSAG - Resolution 1

Resolution 1 §4.3

– TSAG will identify changing requirements and provide advice on appropriate changes to be made to the priority of work in ITU-T study groups, planning, and allocation of work between study groups (and the coordination of that work with other Sectors), giving due regard to the cost and availability of resources within TSB and the study groups. – – TSAG shall monitor the activities of any joint coordination activities and may also recommend the establishment of such activities, if appropriate. TSAG may also advise on further improvements to ITU-T working methods. – continued ...

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Duties of TSAG - Resolution 1

Resolution 1 §4.3

– ... continued – – – TSAG shall monitor the activities of the lead study groups and advise on progress reports as presented to TSAG TSAG shall endeavour to ensure that the programmes of work across the study groups are successfully completed.

Act on items identified by WTSA (see WTSA-08 Res.22

) Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 6

WTSA-2008 Resolution 22

Resolution 22 assigns to TSAG many of the powers of a WTSA and enables it to act on matters that would otherwise have to await the next WTSA – An essential element of ITU-T responsiveness to the rapidly changing and evolving ICT environment Per Resolution 22 - TSAG is to: – Maintain up-to-date, efficient and flexible working guidelines – Assume responsibility, including development and submission for approval under appropriate procedures, for the ITU-T A series Recommendations (Organization of the work of ITU-T) – continued ...

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WTSA-2008 Resolution 22

Highlights from Resolution 22 - TSAG is to: – ... continued (2/4) – – – Restructure and establish ITU-T study groups and assign chairmen and vice chairmen to act until the next WTSA in response to changes in the telecommunication marketplace Issue advice on study group schedules to meet standardization priorities Create, terminate or maintain other groups, including focus groups, appoint their chairmen and vice-chairmen, and establish their terms of reference with a defined duration, Enhance and improve the effectiveness of ITU-T's work as well as promoting flexibility in responding rapidly to high-priority issues – continued ...

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WTSA-2008 Resolution 22

Highlights from Resolution 22 - TSAG is to: – ... continued (3/4) – – – Review reports of and consider appropriate proposals made by coordination groups and other groups, and implement those that are agreed Establish the appropriate mechanism and encourage the utilization, for example, of coordination groups or other groups, to address key topics of work which span several study groups, with a view to ensuring effective coordination of standardization topics in order to achieve suitable global solutions Advise the Director of TSB on financial and other matters – continued ...

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WTSA-2008 Resolution 22

Highlights from Resolution 22 - TSAG is to: – ... continued (4/4) – – – Approve the programme of work arising from the review of existing and new Questions and determine the priority, urgency, estimated financial implications and time-scale for the completion of their study Group, as far as practicable, Questions of interest to developing countries, in order to facilitate their participation in these studies Other specific matters within the competence of WTSA, subject to the approval of Member States, using the approval procedure contained in WTSA Resolution 1 §9 Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 10

Joint Coordination Activities

We have eight JCAs: – JCA on Accessibility and Human factors (JCA-AHF) – – – JCA on Conformance and Interoperability Testing (JCA-CIT) JCA on Home Networking (JCA-HN) JCA on IdM – – – – JCA on IPTV JCA on Management JCA on network aspects of Identification Systems (including RFID) (JCA-NID) JCA on NGN All of these need to be reviewed by TSAG Apr 2009 – ToRs may need to be adjusted – JCAs may be terminated or new JCAs may be needed Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 11

TSAG as Ambassador for T-Sector

Just as TSAG is the Advisory Group for the T-Sector, there are Advisory Groups for the R- and D-Sectors – RAG chaired by Kouakou Jean-Baptiste Yao, Côte d'Ivoire – TDAG chaired by Vladimir Minkin, Russian Federation RAG and TDAG meet annually – TDAG: 28-30 Jan 2009 – RAG: 4-6 Feb 2009 TSAG meets on same cycle as SGs (~8 months) TSAG, RAG, TDAG Chairmen attend Council in order to be well-informed on policy and related decisions – – Council is like a “Board of Directors” between Plenipots Advisory Group Chairmen were invited to a meeting with the 2008 Council Chairman to review issues, etc.

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RAG

Per ITU CS (84A) and CV (160A-160H), RAG : – reviews the priorities and strategies adopted in the Sector – – – monitors progress of the work of the Study Groups provides guidance for the work of the Study Groups recommends measures to foster cooperation and coordination with other organizations and with the other ITU Sectors RAG provides advice on above to the Director BR Radiocommunication Assemblies may refer specific matters to RAG: Resolution ITU-R 52 Further details are available here .

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TDAG

TDAG meets between WTDCs to advise the Director of the BDT on the implementation of the WTDC Action Plan, including issues relating to the budget and the operational plan of the ITU-D TDAG has Working Groups on: – Private Sector issues (WGPS) – Key Performance Indicators (WGKPI) – Human Resources Development (WGHRD) Further details are available here .

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TSAG and SG Management Teams

TSAG is “under (mostly) new management” – Expect to see some changes, but also expect to see some things continue – With a significant proportion of new leadership across the SGs, anticipate some issues will arise despite everyone’s best efforts: supporting each other is part of being a team TSAG needs to know the issues the SG Management Teams are facing in order to effectively address them: – TSAG Management Team has been discussing how to structure and manage TSAG to optimize support to the SGs along with handling TSAG’s other tasks – Your inputs on what is needed (and what is not needed!) from TSAG are essential Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 15

SG Chairmen Input to TSAG

TSAG needs to know what is going on within SGs – Intent is to use max. 1 TSAG session (90 minutes) early in a TSAG meeting to set stage for TSAG discussions – – – – SG Chairmen are requested to provide a summary presentation of current activities, milestones, progress, issues as input to each TSAG meeting (max. 9 min/SG!) Aim is to assist TSAG in allocating time to topics that will be of maximum benefit to progressing work in SGs Focus on high profile activities, how they are progressing, when they are expected to complete, how relationships with other SGs and external to ITU-T are working, etc.

Avoid excess detail (work plan, other tools can provide) Be sure to include issues where TSAG help is needed Not all bad news - want to know what is working well, too!

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TSAG and SG Chairmen

TSAG and SG Chairmen came together regularly via teleconference and face-to-face 2005-2008 – Teleconference approx. every 2 months, TSB participates – Face-to-face just prior to each TSAG meeting, TSB Director chairs SG Chairmen expected to nominate a representative from their management teams if they cannot participate in person TSAG Vice-Chairmen also participated part-time Useful to identify and address topics, help ensure consistency in handling issues, etc.

– – Rotating chairmanship Chairman responsible for agenda (ask for input a week before) and minutes (TSB may assist; available quickly) Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 17

TSAG and SG Chairmen

Propose these be continued – Suggested dates (mid-week to avoid plenaries): Teleconference 21 Jan 2009 at 1300 UTC Teleconference 18 Mar 2009 at 1300 UTC (watch out for DST!) Face-to-face 23-24 Apr 2009 – – – Convert time at http://timeanddate.com/ esp. for DST!

TSAG Chairman offers to handle first teleconference Then can be in numerical order of SGs 2, 3, 5, 9, 11, 12, 13, 15, 16, 17 (or any other algorithm that balances the load!) Tutorial for SG & TSAG leadership teams Geneva, 15-16 December 2008 18

Some Topics to Think About

KPIs – Which indicators would be useful to your SG to help identify problem areas as well as highlight successes?

– Which indicators might be useful across the SGs?

Seminars and workshops – There are many workshops and seminars every year – – Increasingly, these involve other sectors, especially ITU-D How can we both best manage our own and leverage them to best help the other sectors?

Cross-sector issues – E.g., ITU-T SG 5 and ITU-R both work on EM and RF exposure: how can we optimize the synergies?

Other topics?

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Summary

TSAG has many tasks assigned to it TSAG’s role includes advice to and support of the

work of the SGs

– It’s a two way street: TSAG needs to know where help is needed so SG Management Teams must raise issues and concerns – – – TSAG and SG Leadership teleconferences and face-to-face meetings provide a means for regular interaction The TSAG Chairman may be contacted on any issues that arise - will either provide or get the answers you need Teamwork!

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