Transcript Policy Development for TARDis at the University of Southampton: Policy meets Practice in Building a Sustainable Institutional Repository for Research Dr.

Policy Development for TARDis at
the University of Southampton:
Policy meets Practice in Building a
Sustainable Institutional
Repository for Research
Dr. Jessie Hey
University Library and School of Electronics and Computer
Science, University of Southampton
LEADIRS seminar, London, UK
6 Dec 2004
http://eprints.soton.ac.uk
The journey: the TARDis in
transition
• A little history
• Policy intertwined with practice –
the real world
• A route map for a large
multidisciplinary research led
university
• The next stage: a service supported
by shared services
In an ideal world
– all research is freely available
• June 27th 10th anniversary of Stevan Harnad’s ‘Subversive
Proposal’ leading to the open access vision for scholarly material
• See also Harnad, S. and Hey, J. M. N. (1995) Esoteric
Knowledge: the Scholar and Scholarly Publishing on the Net. In
Proceedings of Networking and the Future of Libraries 2:
Managing the Intellectual Record, Proceedings of an
International Conference, Bath, 19-21 April 1995, 110-16.
Dempsey, L., Law, D. and Mowlat, I., Eds.
Even the work of researchers in our own institution is
often unavailable to us
Southampton early
adopters
• EPrints software created at
Southampton to enable the vision
• Some departments have culture of
deposit locally (but not OAI compliant)
• Electronics and Computer Science use
the software for publications database –
now a sustainable repository (will be
incorporated in e-Prints Soton)
The next steps
• Building on current visions:
• Pauline Simpson (National Oceanographic Library) and others
were wanting to set up databases to enable provision for full text
and/or manage research recording more efficiently
• one institution – collaboration between the Library, School of
Electronics and Computer Science, and Information Systems
Services to achieve this alongside academics
• FAIR – Focus on Access to Institutional Resources programme
in UK
More specifically:
• TARDis – Targeting Academic Research for Deposit and
Disclosure
– investigating practical ways in which university research
output can be made more freely available - more accessible,
more rapidly – as a fundamental building block of e-research
An Institutional Research
Repository for Southampton
• Institutional Repository for Research set up (e-Prints Soton)
http://eprints.soton.ac.uk
• Southampton University Research e-Prints – essential
ingredient - working closely with ‘schools’
• TARDis: Feeding back into pioneering EPrints software
good citation and information management practice
experimenting with best balance of assisted deposit
• has capacity for adding full text (e-Prints) if available
– Electronic copies of any research output e.g. journal
articles, book chapters, conference papers even
multimedia
Early policy: Southampton’s
Institutional Repository for all research
Service for deposit checking
and additional information
Copyright issues diminishing
Common e-Print
deposit:
Postprint =
postrefereed
pre-journal
version
We provide link
to published
version for
joined up
picture
Fundamental impact on policy
of current practice
Hey, Jessie M.N. (2004) An environmental assessment of
research publication activity and related factors impacting
the development of an Institutional e-Print Repository at the
University of Southampton. Southampton, UK, University of
Southampton, 19pp. (TARDis Project Report, D 3.1.2)
http://eprints.soton.ac.uk/archive/00006218/
With much support from Natasha Lucas who has since provided
invaluable assisted deposit support
See also TARDis article in Ariadne
http://eprints.soton.ac.uk/8986/
Sampling of faculty websites
– assessing current practice
Department
Total number
of publications
listed on Web
Full text on
Web
Percentage of
Publications
with full text
Faculty of Law, Arts and Social Sciences
Archaeology
252
2
1%
English
243
3
1%
Modern Languages
160
0
0%
Music
280
5
2%
Politics
138
6
4%
Economics
357
89
25%
Maths Education
170
34
20%
Faculty of Medicine, Health and Life Sciences
Biology
796
24
3%
Medicine
1603
247
15%
Health Professions and
Rehabilitation Sciences
332
0
0%
Nursing and Midwifery
439
0
0%
Faculty of Engineering, Science and Mathematics
Chemistry
1128
111
10%
Electronics and Computer
Science
7008
866
12%
Mathematical Studies
849
310
37%
Ocean Circulation and
Climate Group, SOES
286
9
3%
68
9%
James Rennell Division, SOC 792
Feedback: Perceived benefits to
University, ‘School’s and Researchers
• University profile
• School and
discipline visibility
• Researcher profile
• Full text content
freely accessible
• link to learning and
teaching
• Increased citations
•
Secure storage of
publications
–
•
•
•
including also theses
and dissertations,
technical reports
Links to projects and
web pages
Research reporting
Interdisciplinary
research
Articles freely available online are more highly cited. For greater impact and faster
scientific progress, authors and publishers should aim to make research easy to
access
Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence
“Online or Invisible?”
Benefit of adding a link to
your web page – auto update
Benefit of high profile of e-Prints Soton
– so give them full text and they can
read
e-Prints Soton evolution
• Original intent to provide secure storage for the
full text of Southampton research output (e-Print
Archive including post refereed pre published
versions of papers deposited by researchers)
• Feedback: maximum benefit if the exercise also
assisted researchers with time consuming
research reporting tasks: Research Assessment
(RAE), University Research Report, web pages,
research proposals, CVs etc
• Evolved to ‘hybrid’ publications database for all
research output with full text where available
e-Prints Soton evolution: aiming
for full moon at midnight
Achieving a slower but more
sustainable model
• To achieve the original vision we are moving
around the clock face
• Collaborating with academics to provide
tailored valued services for different
disciplines
• Aided by a fast moving shared international
movement
All rising to great place is by a winding stair
Francis Bacon
Developing policy for
sustainability
• Will be central to research recording and
visibility for all disciplines
• Working to integrate as well as possible into
the research recording workflow
• Working to incorporate UK research
assessment data 2000• Initial support included for legacy import
depending on availability of previous records
• Sustainability Goal: author (or close academic
group) self deposit (plus some assisted
central support where needed) for new
records with full text deposit where practicable
Publisher policy check – a
shared service
Next phase includes shared
preservation services
• Act of creating database anticipates future
preservation decisions
• Gained valuable practical experience with IR
problems but shared services useful for
common problems
• PRESERV (Preservation Services for EPrints)
- part of new £1m UK JISC funding –
partnering with National Archives File Format
Registry (PRONOM) and the British Library
• Expertise of recently set up Digital Curation
Centre also available
TARDis practice into policy
Southampton University Research Repository
(e-Prints Soton) offers a practical growing example of
building a sustainable Institutional Research Repository
model in an escalating global movement
Will contribute to shared preservation services and
shared rich search and citation services to support the
next stage towards open access
e.g. ePrints UK, CiteBase and Google Scholar
and to end with the local news………
Transition to University
Policy
University management (agreed Nov 2004) will support
the next stage of a library managed repository for key
role in research recording and visibility tasks
Proposal submitted by University Librarian
Praise for collaborative approach with schools
Collaboration with Information Systems Services and
School of Electronics and Computer Science will
continue although TARDis will complete its transition
to invisibility early in 2005
From TARDis to Southampton
University Research e-Prints
Thank you,
Jessie Hey ([email protected])
Southampton University Research
http://eprints.soton.ac.uk
[email protected]
Pauline Simpson – TARDis project manager
Natasha Lucas – survey and assisted support
Les Carr, Tim Brody and Chris Gutteridge – GNU EPrints
And many enterprising academics stretching the boundaries