Transcript Developing Open Access with Institutional Repositories in the UK Conferência sobre o Acesso Livre ao Conhecimento Universidade do Minho, Braga, Portugal 12th and 13th May.

Developing Open Access with
Institutional Repositories in the
UK
Conferência sobre o Acesso Livre ao Conhecimento
Universidade do Minho, Braga, Portugal
12th and 13th May 2005
http://tardis.eprints.org
http://eprints.soton.ac.uk
http://software.eprints.org
Dr Jessie Hey
Southampton University Library and School of Electronics and Computer Science
University of Southampton
From National Oceanography
Centre, Southampton, UK
Questing after Open Access
To the heart of Braga
In an ideal world of scholarly
communication – all research is freely
available
• June 27th 2004 10th anniversary of Stevan Harnad’s ‘Subversive
Proposal’ leading to the open access vision for scholarly material
• See also Harnad, S. and Hey, J. M. N. (1995) Esoteric Knowledge: the
Scholar and Scholarly Publishing on the Net. In Proceedings of
Networking and the Future of Libraries 2: Managing the Intellectual
Record, Proceedings of an International Conference, Bath, 19-21 April
1995, 110-16. Dempsey, L., Law, D. and Mowlat, I., Eds.
• And journals become more and more expensive
Even the work of researchers in our own institution is
still often unavailable to us
………… but we’re making progress
Some Southampton
influences
• Original EPrints software created at Southampton to
enable the vision - now used by over 160 institutions
worldwide – also spawned other software choices
• Some Soton departments have culture of deposit (but
not all OAI compliant and searchable together)
• Electronics and Computer Science use the software
for school publications database – now a repository
with daily deposits (will be incorporated in e-Prints
Soton)
An Institutional Research
Repository for Southampton
• Institutional Repository for Research set up (e-Prints Soton)
http://eprints.soton.ac.uk with TARDis project to investigate issues for
new concept (within JISC funded FAIR programme)
Southampton University Research e-Prints - working closely with
individual ‘schools’ – found that depends so much on publication culture
and working practices
• TARDis project: Feeding back into EPrints software
good citation and information management practice
experimenting with best balance of assisted deposit
• has capacity for adding full text (e-Prints) if available
– Electronic copies of any research output e.g. journal articles, book
chapters, conference papers even multimedia
• TARDis: Targeting Academic Research for Deposit and Disclosure
• FAIR: Focus on Access to Institutional Resources
Reporting on University
practices and needs
Hey, Jessie M.N. (2004) An environmental assessment of
research publication activity and related factors impacting
the development of an Institutional e-Print Repository at the
University of Southampton. Southampton, UK, University of
Southampton, 19pp. (TARDis Project Report, D 3.1.2)
http://eprints.soton.ac.uk/archive/00006218/
See also TARDis article in Ariadne
http://eprints.soton.ac.uk/8986/
Share the glory (interdisciplinary
papers) and sell your book too
e-Prints Soton evolution
• Original intent to provide secure storage for the
full text of Southampton research output (e-Print
Archive including post refereed pre published
versions of papers deposited by researchers)
• Feedback: maximum benefit if the exercise also
assisted researchers with time consuming
research reporting tasks: Research Assessment
(RAE), University Research Report, web pages,
research proposals, CVs etc
• Evolved to ‘hybrid’ publications database for all
research output with full text where available
Add your metadata and full text if
available and allowed: appropriate for
Humanities too
e-Prints Soton evolution: aiming
for full moon at midnight
4
1
3
2
Achieving a slower but more
sustainable model – the TARDis road
• To achieve the original vision we are moving
around the clock face
• Collaborating with academics to provide
tailored valued services for different
disciplines (needing extra functionality)
• Aided by a fast moving shared international
movement
All rising to great place is by a winding stair
Francis Bacon
External climate e.g. Copyright
issues changing fast
Common e-Print
deposit:
Postprint =
postrefereed prejournal version
We provide link to
published version
for joined up picture
Transition to University integrated
service – shared ownership
Southampton University management (agreed Nov
2004) to support the next stage of a library managed
repository for key role in research recording and
visibility tasks
Collaboration with both Information Systems Services
and School of Electronics and Computer Science will
continue although TARDis is completing its transition
to invisibility.
Southampton Press Release
15 Dec 2004
'We see our Institutional Repository as
a key tool for the stewardship of the
University's digital research assets,'
said Professor Paul Curran, Deputy
Vice-Chancellor of the University. 'It
will provide greater access to our
research, as well as offering a
valuable mechanism for reporting and
recording it.
House of Commons Science
and Technology committee
• Inquiry into scientific publishing
• Written evidence Feb 2004 (127
submissions)
• Oral evidence March-May 2004
• Report 20th July 2004
• Government response Nov 2004
Report….
• 82 recommendations
• Improving current practice
• Author-pays publishing model
• And Institutional Repositories
– UK HEIs to set up IRs
– Response – up to institutions
– British Library to be supported to provide
digital preservation
RCUK position statement
http://www.rcuk.ac.uk/whatsnew.asp
19 April 2005
RCUK Consultation on access to and dissemination of the
outputs of research
RCUK has agreed a position statement on access to and
dissemination of the outputs of research funded by the Research
Councils.
This information was circulated to Vice-Chancellors in March, to
give them an opportunity to comment before the document is
finalised. RCUK expect to formally release the statement in its
definitive form in mid-May 2005.
RCUK….
• But deadline for replies from Vice
Chancellors was 11th May
• Generated lots of responses –
generally favourable
• Expect to make some detailed
changes and issue before end of
month
Key points in draft
• Reflects the view of 8 research councils
Key points in draft:
• Deposit publications for research council
funded work in OA repository where one
exists, at earliest opportunity and taking
notice of copyright
• Engage with stakeholders to develop effective
copyright arrangements
• Will allow applicants to include predicted cost
of author-pays journals in project costings
Currently 20+ UK IRs starting
but set to increase
SHERPA network plus….
Guardian March 14, 2005:
Scottish universities sign open access deal
The declaration commits each of its 16
university signatories to setting up online
libraries of research findings and doctorate
papers which all academics can access
The UK vision: a national and
international development of IRs
• The JISC vision reflecting the individual repositories (JISC
Inform no. 8)
ePrints UK
• Harvesting
• Providing simple national search
services
• Added value services
Developing complexity
• Research council IRs eg CCLRC
(Physics etc)
National Oceanography Centre, Southampton
• Will contribute to Southampton Research
Repository
• UK NERC repositories
• Global Marine Science repositories
A new UK advocacy campaign
• JISC Briefing paper on Open Access April
2005
www.jisc.ac.uk/publications
To start next week under SHERPA banner:
• Framework: leaflets, guidelines etc to chief
librarians to distribute
• Guidance for good advocacy campaigns eg
template for organising events
• List of topics and speakers
What can you do once you have the Institutional
Repository? e.g. News release on new research
e-Print promoted via the link:
his other work gets read too!
Adding more functionality with ‘Latest
feeds’ – by web site and screen at
entrance
Screen in foyer – is my paper
there?
Hot off the screen
Developing Open Access with
Institutional Repositories in the UK
Thank you,
Jessie Hey ([email protected])
TARDis Project leading to
Southampton University Research Repository
http://eprints.soton.ac.uk
Now building services for the repository and working on the next stage of
development of repositories generally with
PRESERV (PReservation Eprints SERVices) Project
Lessons learnt from FAIR programme:
FAIR synthesis on JISC web site
Best wishes for your own individual and national projects!