Transcript Information Session Layoffs, Separations, and Benefits Open Forum April 20, 2015-Main Campus April 28, 2015-Main Campus April 27, 2015-SDM.

Information Session
Layoffs, Separations, and Benefits
Open Forum
April 20, 2015-Main Campus
April 28, 2015-Main Campus
April 27, 2015-SDM
Training Objectives & Agenda
• Purpose
•
To provide the necessary information concerning employee layoffs,
separations, re-employment and benefits
• Agenda
•
•
Employee Classifications
Civil Service Statute and Rules
• Seniority
• Lay off & bumping
• Recall and re-employment
•
•
•
•
Administrative Staff
Administrative Professional Staff
Employee Benefits Summary
Unemployment Insurance Benefits
Employee Classifications
• Civil Service
• Open Range (Non Represented)
• Represented
• Administrative Staff (Non Represented)
•
•
Term Appointment
Continuous Appointment
• Administrative Professional Staff (Represented)
Civil Service Seniority
• Amount of time worked in a class or classification series
• Accumulates upon completion of probationary period and
dates back to the day of original employment in the class
• Once earned in a classification, it is retained during any period
of continuous employment
Civil Service Seniority-Accumulation
(Basic Components)
• Seniority is earned by classification and/or classification series
• Seniority earned in a higher classification in a promotional line
is added to seniority in a lower class in the same promotional
line
• Seniority earned in a lower classification cannot be counted
towards seniority in a higher classification
• Seniority is accumulated during a layoff caused by a break in
the academic calendar or during any layoff not in excess of 30
consecutive work days
Civil Service Layoff
• Typically, specific positions and/or classifications are targeted
for elimination or reduction
• Within a specific class, the order of layoff is first determined
by employment status
• Probationary employees are laid off before status employees
• Status employees are then laid off based on service and
seniority starting with the least senior employee in a
particular classification
• Status employees subject to layoff will receive a minimum of a
30-day notice prior to layoff action
Civil Service Layoff and Seniority Rights
• Employees subject to layoff have the opportunity to exercise
their seniority rights and displace an employee in the
classification or classification series with less seniority
• Employees cannot choose a specific employee or position
when exercising their seniority rights
• Employees must bump the least senior person in the
classification
• An employee in a position with an authorized specialty factor
may not be bumped by another employee with greater
seniority unless the employee with greater seniority
possesses the same specialized certification
Civil Service Seniority Rights (Example)
Gloria
• 5 years Office Administrator
Donte
• 4 years Office Administrator (and
lower classifications in the series)
• 2 years Office Manager (6 years
total for Office Manager)
Cindy
• 7 years Office Manager
Donna
• 5 years Office Support Specialist
•
Gloria’s position is eliminated
•
Gloria can exercise seniority rights and
displace Donte (Office Administrator)
•
Donte does not have enough seniority to
displace Cindy, however he does have
enough seniority to displace Donna (Office
Support Specialist)
•
Donte will be placed on the
Reemployment Register for the Office
Administrator and the Office Manager
•
Donna will be placed on the
Reemployment Register for Office Support
Specialist
Civil Service Seniority Rights (Example)
Tamika
• 3 years Business Manager I
Bill
• 1 year Business Manager I
• 4 years Accountant II (and lower
classifications in series – Accountant I)
Chris
• 5 years Accountant II
• 7 years (total) Accountant I
Darla
• 2 years Accountant I
•
Tamika’s position is eliminated
•
Tamika can exercise seniority rights and
displace Bill (Business Manager I)
•
Bill does not have enough seniority to
displace Chris, however he does have
enough seniority to displace Darla
(Accountant I)
•
Bill will be placed on the Reemployment
Register for the Business Manager I and
the Accountant II
•
Darla will be placed on the Reemployment
Register for the Accountant
Civil Service Employment Register
Maintenance
• Registers are maintained by classification
• Applicants/employees are placed on registers by their highest
score and/or service time
• For appointment purposes, types of registers shall have
precedence as follows:
• Re-Employment
• Promotional
• Original Entry
Civil Service Re-Employment Registers
• Contain the names of status employees laid off through a
reduction in force
• Employees listed by seniority earned in the applicable
classification
• An employee on this register must be appointed to a vacancy
in the classification
Civil Service Layoff and Reemployment
Registers
• Whenever it becomes necessary to reemploy one or more employees
in a class, the employee last laid off by seniority should be reemployed
first, and further reemployment shall be made in the order of seniority
until the reemployment register for that class is exhausted.
• No available employee should be on the Reemployment Register with
greater seniority than an employee working in the same class or in a
lower class in which the employee has accrued seniority; unless the
employee has chosen not to exercise bumping rights and provided a
signed statement to that effect
• An employee may turn down three employment opportunities before
being removed from the Reemployment Register
Civil Service Employment Recalls
• An employee who goes on layoff status during the probationary
period may, upon written request of the employer, be reinstated by
the Executive Director on either the original entry or promotional
register, as appropriate, in accordance with total service earned as
of the date of the layoff and may be appointed thereafter to the
same or similar position
• The reinstated employee should complete the probationary
period for the class in which eligibility has been established,
although his/her service may be interrupted by one or more
layoffs
• A probationary employee does not have recall rights
Benefits Terminology
• Seasonal layoff (Civil Service Status employee only)
• Employee who has less than a 12 month assignment and has a return to
work date
• Permanent layoff (Civil Service Status employee & Administrative
Professional Staff employee only)
• Employee whose defined assignment is terminated with no anticipated
return to work date
• Resigned
• Employee that voluntarily separates from the university
• Terminated
• Employee whose position/assignment was eliminated or who was
involuntarily separated from the University
• Retired
• Employee that voluntarily separates from the university and retires under
SURS
Benefits Summary
Seasonal
layoff
Permanent
layoff
Resigned
Terminated
Retired
Insurance
Remains at the
same cost,
billed by CMS
Eligible for COBRA
for 18 months per
CMS costs
/regulations
Eligible for
COBRA for 18
months per CMS
costs/regulations
Eligible for
COBRA for 18
months per CMS
costs/regulations
Based upon
selection and
annuity
Vacation/Sick
payout
Not eligible for
payout, balance
frozen
Not eligible for
payout, balance
frozen
Eligible for
payout up to the
maximum
Eligible for
payout up to the
maximum
Eligible for
payout up to
the maximum
SURS
No separation
refund, SURS
balance frozen
for vested
amounts
No separation
refund, SURS
balance frozen for
vested amounts
Separation
refund allowed
for vested
amounts
Separation
refund allowed
for vested
amounts
Separation
refund or
annuitize
Benefits Summary
Seasonal
layoff
Permanent
layoff
Resigned
Terminated
Retired
Supplemental
Retirement
(403b and 457)
No withdrawal
unless age
requirement
met
No withdrawal
unless age
requirement
met
Ability to
withdraw
contributions,
consider tax
consequences
Ability to
withdraw
contributions,
consider tax
consequences
Ability to
withdraw
contributions
Tuition Waivers
Eligible, still
considered an
SIUE employee
SIU system only,
based upon
admission
requirements,
one year only
Not eligible
Not eligible
SIU system only
based upon
admission
requirements
Unemployment Insurance Benefits
Who is eligible to apply for Unemployment Insurance?
These employees are eligible to apply for unemployment:
• Permanent Layoff
• Employees terminated for cause
These employees are not eligible for unemployment:
• Seasonal Layoff
• Employees who resign
• Employees who retire
Unemployment Insurance Benefits
Generally, to be eligible for (UI) Unemployment Insurance
benefits you must:
• Have lost your job through no fault of your own
• Have earned wages in insured employment
• Insured work is work performed for an employer who is subject to
the law --- one who is required to make payments to the state
under the Illinois Unemployment Insurance Act
• Be available for new work
• Be actively seeking new work
Unemployment Insurance Benefits
•
State of Illinois benefits are administered by the Illinois Department of
Employment Security (IDES)
• Amount of benefits vary from $51/week to $569/week
• Benefits are dependent on the amount of money you earned per week,
marital status and number of dependents
•
•
• Benefits can be paid for up to 26 weeks or more depending on the state
unemployment rate
• Your unemployment insurance benefits are fully taxable on your state and
federal income tax returns
Additional information regarding unemployment can be found at
http://www.ides.illinois.gov
Benefits can be applied for benefits online or by contacting one of the IDES office
locations
Training Opportunities
• To assist our employees in this transitional period, HR will
schedule training sessions for employees who receive lay off
or termination notices on the following topics:
• How to apply for Unemployment Benefits
• Resume writing seminars provided by the Career Development
Center
• Interviewing Skills seminars provided by the Office of Human
Resources
Questions?