W&M Law School REGISTERED STUDENT ORGANIZATION ORIENTATION 2015 - 2016 Useful Contacts Within Law School Outside Law School.
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Transcript W&M Law School REGISTERED STUDENT ORGANIZATION ORIENTATION 2015 - 2016 Useful Contacts Within Law School Outside Law School.
W&M Law School
REGISTERED STUDENT ORGANIZATION
ORIENTATION
2015 - 2016
Useful Contacts
Within Law School
Outside Law School
Useful Contacts
Within the Law School
Seeking advice or participation?
Dean Douglas
Cassi Fritzius
Vice Dean Heymann
Associate Dean Jackson
Dean Douglas
Useful Contacts
within the Law School
Need help with...?
Matt Rouette
Mike Ende
Sally Kellam
Kelsey Rothera
Jaime Welch-Donahue
Whit Weidner/[email protected]
Terri Lorincz
Kathy Patrie, Jessica Pierson, Lou Pulley
Gloria Todd
Scott Kryztiniak
Steve Mikulic, Katie Ashley, Nassir Aboreden
Useful Contacts
Outside the Law School
Anne Arseneau
Director, Student Leadership Development
Trici Fredrick
Assistant Director, Student Leadership Development
Events
Kelsey Rothera
Conference & Event Coordinator
Office 203 (next to Faculty Lounge)
• Planning Resource
• Hotel & Restaurant
Contracting
• MyLaw Events Planning
Department:
Save the date!
Tuesday, 9/15
12:50-1:50pm
Student Event Planning 101
Talking about your organization
Up-to-date information on the web, on the bulletin
boards, to the outside world.
Web sites reflect who your organization is and who W&M Law
is
Bulletin Boards are great advertisement for prospective
students and visitors to the school.
Matt Rouette, Law IT
Technology help for organizations
Mike Ende
How Career Services can assist you!
Gloria Todd
Rules and Regs and Reservations
Communication
Organization E-mail
Forms
Our Facility
Almost all Law School rooms/spaces can be used for
student activities with these provisos:
The Faculty Room is reserved at all times for Faculty events
Alcohol may not be served until after 4:00 pm
and only with TIPS-trained students at the event
and only on the patio unless an exception is granted
and only with advanced permission
All reservations will be confirmed.
Any a/v needs, contact [email protected]
Our Facility
Furniture
May not be moved in the lobby
Except to move reception tables near the front doors
Except to set up catering or reception tables
The exits may not be blocked at any time
Ie, tables may not be placed in front of the front doors or patio doors
The facility must be returned to its normal
arrangement at the conclusion of the event
Advertising Events
Fliers may be posted
Only on the bulletin board in the lobby
Not on doors, walls, in restrooms, new dining room
Message board (lobby plasma) only displays events
on Master Calendar but can, for weekend events be
used to display tournament agenda – with advanced
notice.
Advertising
MyLaw Announcements
Twice Weekly SBA
Not Wythe Standing the News
Local newspaper
Terri Lorincz
Accounting does more than push numbers for
student organizations
Scott Krystiniak and Nassir Aboreden
The SBA provides organization help in many ways
Student Bar Association
Scott Krystiniak, President
Steve Mikulic, Vice President
Nassir Aboreden, Treasurer
Katie Ashley, Secretary
Budgets
All organizations must have
An organization budget
An event budget
Request funding by
Submitting proposal to SBA
SBA will pursue additional funding if approved
Or suggest options for additional funding
Do not go directly to the Dean
Common pitfalls
Mail
Stu Orgs must pay for postage
Express mail must be approved in advance
through Accounting
or, if a journal, Appropriate Support Staff
Purchasing
Limitations on what we can reimburse.
Always seek advanced approval for the purchase
Ask Accounting for a credit card before making a purchase
We reimburse individuals only (not organizations)
Some Frequently Used Vendors
Pizza Hut
Opus 9
Papa John’s
DoG Street Pub
Jimmy Johns
Aroma’s
Zaxby’s
Moe’s
Blue Talon
Seasons Restaurant
Panera
Odoba
Sticks Kebob
Farm Fresh
Florimonte’s
Harris Teeter
The Cheese Shop
Staples
Common Pitfalls
Funding
Not budgeting for the event
Not seeking funding sources early
Not submitting itemized receipts
Not submitting receipts within 15 days after the event
Requesting reimbursement to the organization (not
individual)
Going to the Dean before...
Preparing a budget for the event AND
Seeking funding through the SBA
Common Pitfalls
Planning an event without checking the Dean’s
calendar (if you wish the Dean to attend)
Planning an event without confirming date
through Gloria Todd
Not returning the facility to normal condition
following the event
Not obtaining travel authorization prior to the
travel
Not bringing any contract to Terri for review and
signatures – students may not sign contracts.
Travel Guidelines
All travel must be pre-approved
Flight and train reservations can be made through
Accounting
Driving requires a Student Driver Authorization
Form
Van driving requires completion of a van safety
course
All travel is subject to state per diem rates
When in doubt – ask!
Have a good Year!