Word 2007® Business and Personal Communication How can Word 2007 help you create and manage lengthy documents?
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1 Word 2007® Business and Personal Communication How can Word 2007 help you create and manage lengthy documents? 1 Lesson 4: Manage Lengthy Documents In Word 2007 you can create a table of contents, headers and footers, and insert page numbers, to help manage lengthy documents, such as academic and business reports. 1 Lesson 4: Manage Lengthy Documents View This Presentation to Answer the Following Questions: • What are the main components of a report? • What are headers and footers and how are they used? • How can I create a bibliography page? • How can I create a table of contents? • What vocabulary words should I review? 1 Lesson 4: Manage Lengthy Documents A report is a formal document used to communicate information. A report gathers information from different sources and brings it together in one organized paper. 1 Lesson 4: Manage Lengthy Documents The main components of an academic research report are: The body. The conclusion. A Works Cited or bibliography page. The title and introduction. 1 Lesson 4: Manage Lengthy Documents Most business reports have three main parts: The front matter, including the title page and the table of contents; The body that contains the report’s main information; The end matter, including the end notes page and the bibliography. 1 Lesson 4: Manage Lengthy Documents To make sure your document is formatted correctly, use the Reveal Formatting task pane. Reports should have 1inch margins and be double spaced. 1 Lesson 4: Manage Lengthy Documents When creating a report in MLA format, place a heading at the top of the report’s first page. The heading includes your name, your teacher’s name, the class name and period, and the date. You then key the report’s title, followed by the first paragraph of your report. 1 Lesson 4: Manage Lengthy Documents In an MLA report, the page number should be aligned with the right margin on every page. To position numbers in the top right corner, use the Page Number menu. 1 Lesson 4: Manage Lengthy Documents A header contains text that appears at the top of every page, such as the student’s last name and the page number. A footer contains text that appears at the bottom of every page. Footers are often used in business reports and other documents. 1 Lesson 4: Manage Lengthy Documents Academic Skills Check What are the main components of an academic research report? Answer: • The title and introduction • The body • The conclusion • A Works Cited or bibliography page 1 Lesson 4: Manage Lengthy Documents Academic Skills Check What are the main components of a business report? Answer: • The front matter, including a title page and table of contents • The body • The end matter, including a bibliography or endnotes page 1 Lesson 4: Manage Lengthy Documents Academic Skills Check What should the heading of a research report include? Answer: The heading should include your name, your teacher’s name, the class name and period, and the date. 1 Lesson 4: Manage Lengthy Documents Tech Check How do you check the margins of a report? Answer: Use the Reveal Formatting task pane to check the margins of a report. 1 Lesson 4: Manage Lengthy Documents When writing a research paper, give proper credit to the sources of your ideas in a bibliography or Works Cited page. You should cite a source whenever you quote from, summarize, or paraphrase information in the source. 1 Lesson 4: Manage Lengthy Documents Parenthetical citations in the report body note the author’s name and the page where the cited information is located. (Hernandez 32) Every parenthetical citation has a corresponding citation in the bibliography or Works Cited page. 1 Lesson 4: Manage Lengthy Documents A complete citation includes such information as the author’s name, the book or journal’s title, and publication information. 1 Lesson 4: Manage Lengthy Documents The Citations & Bibliography tool compiles all your source information. The Citations & Bibliography tool then formats a bibliography or Works Cited page that matches the reference style you choose. 1 Lesson 4: Manage Lengthy Documents An endnote is used in a business report to cite references or to give more detail about something in the text. Endnotes appear at the end of the document or at the end of a section. 1 Lesson 4: Manage Lengthy Documents Like an endnote, a footnote is used to cite sources or to give more detail about something in the text. While endnotes appear at the end of a document, footnotes appear at the bottom, or the foot, of the page. 1 Lesson 4: Manage Lengthy Documents To create footnotes and endnotes in a report, use the Footnote and Endnote dialog box. 1 Lesson 4: Manage Lengthy Documents To create a table of contents, select the Table of Contents group from the References tab. A table of contents lists the topics in a document along with their page numbers. A table of contents is often included in a business report. 1 Lesson 4: Manage Lengthy Documents When you revise a document, do not forget to update the table of contents. Headings, page numbers, and sections often change as you create and revise a document. 1 Lesson 4: Manage Lengthy Documents When you split the window, the screen is divided into two panes that you can scroll independently. A split window is useful when you need to compare different parts of a document. 1 Lesson 4: Manage Lengthy Documents To open more than one document at a time, use split window. Opening two windows side by side allows you to compare the content in related documents. 1 Lesson 4: Manage Lengthy Documents Academic Skills Check What should be included in the Works Cited page of an academic research report? Answer: The Works Cited page should include the author’s name, title of the work, and publication information, such as when and where the source was published. 1 Lesson 4: Manage Lengthy Documents Academic Skills Check When should you cite a source in an academic research paper? Answer: You should cite a source whenever you quote from, summarize, or paraphrase information in the source. 1 Lesson 4: Manage Lengthy Documents Tech Check Which Word tool allows you to create and format a bibliography or Works Cited page? Answer: The Citations & Bibliography tool allows you to create and format a bibliography or Works Cited page. 1 Lesson 4: Manage Lengthy Documents Tech Check How do you create endnotes and footnotes in a report? Answer: Use the Endnotes and Footnotes dialog box to create endnotes and footnotes in a report. 1 Lesson 4: Manage Lengthy Documents Tech Check How do you create a table of contents in Word 2007? Answer: To create a table of contents, select the Table of Contents group from the References tab. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review report A formal document used to communicate information. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review header Text that appears at the top of every page or presentation. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review footer Text that appears at the bottom, or foot, of every page or presentation. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review table of contents A list of the topics presented in a document, along with their corresponding page numbers. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review endnote A note at the end of the document or section that cites a reference or gives more information. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review footnote A note at the bottom of the page used to cite references or give more information. 1 Lesson 4: Manage Lengthy Documents Vocabulary Review bibliography A list of works cited in a report.