WELCOME Unit Liaisons Getting Organized for Implementation Unit Liaison Program March 17, 2006 11/6/2015 AGENDA Welcome & Agenda Review eMploy Business Process Walkthrough New Employee Onboarding Presentation in a Box Events.
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WELCOME Unit Liaisons Getting Organized for Implementation Unit Liaison Program March 17, 2006 11/6/2015 1 AGENDA Welcome & Agenda Review eMploy Business Process Walkthrough New Employee Onboarding Presentation in a Box Events Calendar Transition Calendar Staff Without Uniqnames University Long Title Complete Meeting Evaluation 11/6/2015 2 Job Requisition Process Hiring Manager creates Job Requisition using Req Creation Wizard 11/6/2015 Approvers review Job Requisition Hiring Manager receives notice to Source Job Requisition Hiring Manager Sources Job Requisition EPC add Screening Questions and Posts job 3 Request to Approve Job Requisition Reminder to Source Requisition Please reply to this email to provide your feedback concerning the fields listed below. The following requisition may now be sourced. Requisition Number Requisition Status : Open Job Title Department Name Reports To Date Initiated Salary Grade/Job Role Openings Requisition Number : 157 Requisition Status : Pending Approval Job Title : Admin Asst Inter Healthcare Department Name : UMHS Human Resources Reports To : JanTest MulcroneTest Date Initiated : Mar 1, 2006 Salary Grade/Job Role : PFProfessional102 Openings :1 Reasons for Openings : short code 211100; in Dr Smith's lab : 142 : Admin Asst Inter Healthcare : UMHS Human Resources : JanTest MulcroneTest : Feb 27, 2006 : PFProfessional102 :1 <[ ]> Approved <[ ]> Declined Decline Reason: <| |> <[ ]> Approved with Conditions Conditions: <| |> To take action: 1) Use your email program to reply to this message 2) Select a decision point above by placing an "X" in the "<[ ]>" 3) If declining or approving with conditions put the comments within the provided comment space. Leave blank if you have no comments. 4) Send the reply using your email program 11/6/2015 4 Working with Candidates Hiring Manager reviews job bids and screening questions to identify short list of candidates 11/6/2015 Unit HR or EPC check rehire status, personnel file, diversity of candidate pool Hiring Manager schedules interviews Interviewers accept Interviews Interviewers provide feedback 5 Interview Request The originator of the interview, listed below, requests that you interview the following candidate on the date, time, and location specified. Please accept or decline in the fields provided below. Provide Feedback on a Candidate Interview Type : First Round Interview Candidate Name : Maggie Administrative Requisition Number : 101 Job Title : Admin Asst Inter Healthcare Reports To : JanTest MulcroneTest Interview Originator : Jan Mulcrone Start Date/Time of Interview : March 1, 2006 11:40:17 AM Alaskan Standard Time End Date/Time of Interview : March 1, 2006 12:25:17 PM Alaskan Standard Time Location of Interview : <[ ]> Accepted <[ ]> Declined To take action: 1) Use your email program to reply to this message 2) Select a decision point above by placing an "X" in the "<[ ]>" 3) Send the reply using your email program Please see email attachment(s) for candidate resume. 11/6/2015 Interview Type : First Round Interview Candidate Name : Januser3 Mulcrone Requisition Number : 101 Job Title : Admin Asst Inter Healthcare Reports To : JanTest Interview Originator : Jan Mulcrone Start Date/Time of Interview : March 1, 2006 8:15:34 AM Alaskan Standard Time End Date/Time of Interview : March 1, 2006 9:00:34 AM Alaskan Standard Time Location of Interview : <[ ]> Interest <[ ]> No Interest To take action: 1) Use your email program to reply to this message 2) Select a decision point above by placing an "X" in the "<[ ]>" 3) Send the reply using your email program Please use the following URL to open Interview Feedback Form. http://stageumich.deploy.com:22001/rh/tp?SessionName=AppSession&dvt_xpath=./No des/Id/InterviewerId&dvt_key=2317055&Caller=Email&selectedAction=Em ail.ShowIntFeedback&locale=en_us Please reply to this email to provide your feedback concerning the fields listed below. 6 Job Offer Process Hiring Manager completes Offer Creation Wizard and sets disposition for candidates 11/6/2015 Approvers and EPC review job offer Hiring Manager extends contingent job offer EPC initiates background check and sends offer confirmation to candidate Candidate completes new hire information online 7 Request to Approve Job Offer Please reply to this email to provide your feedback concerning the fields listed below. Candidate Name : Maggie Administrative Requisition Number : 101 Job Title : Admin Asst Inter Healthcare Department Name : UMHS Human Resources Reports To : JanTest MulcroneTest Comp Rate : 35,000 USD/Annual Bonus : Stock Options : Full Time Rate : 35000 Relocation Cost : Commission : Total Compensation : <[ ]> Approved <[ ]> Declined Decline Reason: <| |> To take action: 1) Use your email program to reply to this message 2) Select a decision point above by placing an "X" in the "<[ ]>" 3) If declining put the comments within the provided comment space. Leave blank if you have no comments. 4) Send the reply using your email program 11/6/2015 8 Onboarding Demo 11/6/2015 9 Deploy **Email to EPC’s if job/ career family is out of scope Program to assign EMPLID Program to assign OTID (one-time identifier) Email EMPLID Email OTID Program to update PeopleSoft tables Uniqname/ Kerberos password selfservice Personnel information selfservice Email regarding Employee Business Reset Kerberos password selfservice Employee (transfer, promotion) Re-hire Applicants/ Previous Students New Hire Applicants *Nightly file from Deploy PeopleSoft/ ITCS Pgms On-boarding Process * After the background check is complete ** Non-instructional and Temps 11/6/2015 10 Presentation In A Box Add to your Toolkit Available via the UL website 11/6/2015 11 Events Calendar Transition Workshops for Hiring Manager and Unit HR roles HRC202 for Unit HR eLearning 11/6/2015 12 Transition Calendar April 3, 2006 Review open requisitions April 12, 2006 Last Faculty posting day in M-Pathways (to meet 30 day requirement) May 5, 2006 Last Staff posting day in M-Pathways (to meet 7 day posting requirement) May 8, 2006 Last Nursing posting day in M-Pathways (to meet 5 day posting requirement) May 8, 2006 Last AFSCME postings day in M-Pathways ( to meet Tuesday-Saturday posting requirement) May, 12, 2006 Last day for Jobs website Last day for manual bids and applications May 13, 2006 Jobs website “Under Construction” through 5/21 May 15, 2006 eMploy available to create new requisitions for release on 5/22 May 22, 2006 First day of eMploy postings; Seeker sites available for applicants to register and bid 11/6/2015 13 Action Item Check-List Share Presentation In a Box with unit leadership and hiring supervisors to increase awareness Job Requisition Assignment Tool Review current postings End dates no later than 5/12 Determine which to close or create in eMploy Discuss these materials with unit leadership and hiring supervisors to manage expectations Determine who will need to be involved in the implementation from your unit Compile and inventory current business processes, practice and policy for “touch-points” (business process inventory template) 11/6/2015 14 University Long Title 11/6/2015 15 Your Questions 11/6/2015 16 Thanks for Coming! Next Unit Liaison Program Meeting Friday, April 21st, 2006 Complete Your Evaluation 11/6/2015 17