Transcript WELCOME Unit Liaisons - University of Michigan

WELCOME
Unit Liaisons
Getting Organized for
Implementation
Unit Liaison Program
February 17, 2006
7/17/2015
AGENDA
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Welcome & Agenda Review
Roles and access in the eMploy System
The Hiring Team
System Demonstration
Your Questions
Complete Meeting Evaluation
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Security Roles
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Employee
Hiring Manager
Unit HR (HR Representative)
EPC (Recruiter)
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Security Roles: Employee
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Assigned to all temporary and regular staff by
the system. No M1 is needed
Access to Internal Posting site (Career Portal) to
view job postings
Can be listed as ‘Approver’, or ‘Interviewer’ on
a job requisition
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Security Roles: Hiring
Manager
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Assigned by Unit Liaison using M1 Form
Access to candidate listings and candidate
resumes for your job requisitions
Can create job requisitions, review candidate
resumes, select candidates, create job offers,
correspond with applicants
Suggested for managers, supervisors and other
departmental staff with delegated authority to
coordinate hiring activities within your unit
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Security Roles: Unit HR
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Assigned by Unit Liaison using M1 Form; approved
by Central HR
Access to candidate listings and resumes for any
requisition, candidate race and gender information,
search broad candidate database, online personnel files,
candidate rehire status
Can create job requisitions, review candidate resumes,
select candidates, create job offers, correspond with
applicants
Limited to individuals responsible for Human
Resources and Affirmative Action program
management for a unit
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Security Roles
Activity/Role
Hiring Manager*
Unit HR**
Create Job Requisitions
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View Candidate Job Bids
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Complete Hiring Information/Offer
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eMploy System
View Race/Gender Information
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Search database for candidates
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ImageNow
Online access to work performance
personnel folder
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M-Pathways
Online access to rehire status
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*Access to job requisitions/candidates if listed on the Hiring Team
**Access to all job requisitions/candidates
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Interviewer
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receive Email with resume attached
 Can respond to system generated email to
provide feedback on candidate
 No candidate pool access
 No job requisition access
 No M1 needed
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Approver
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receive and respond to system
Email to approve a requisition
 Can receive and respond to system
Email to approve a job offer
 No candidate pool access
 No job requisition access
 No M1 needed
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The Hiring Team
The people with Hiring Manager, Unit HR or EPC M1
access you will list on the job requisition who need to
 access the requisition and bidders for the position to
 disposition candidates
 set up interviews for others not on the hiring team.
 create an offer
Hiring team membership can be changed at any time
while the requisition is open
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Hiring Manager Assigned to
the Hiring Team
 Create/View/Change
Requisition
 View candidates/resumes in system
 Sort candidates who bid
 Create offer
 Disposition candidates
 Source requisitions (ready for posting)
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eMploy System
Overview
Create Job Requisition
View Job Bids
Schedule Interview
Create Job Offer
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Action Item Check-List
Discuss these materials with unit leadership and
hiring supervisors to manage expectations
 Determine who will need to be involved in the
implementation from your unit
 Compile and inventory current business
processes, practice and policy for “touch-points”
(business process inventory template)
 Complete the security roles spreadsheet
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Your Questions
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Thanks for Coming!
Next Unit Liaison Program Meeting
Friday, March 17th
Complete Your Evaluation
7/17/2015