What a European Co-ordinator expects from his partners and what a European Consortium expects from his Co-ordinator Rémi RONCHAUD European Research Consortium for Informatics and Mathematics 19/02/2001
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What a European Co-ordinator expects from his partners and what a European Consortium expects from his Co-ordinator Rémi RONCHAUD European Research Consortium for Informatics and Mathematics 19/02/2001 - Cyclades Kick Off Meeting Facts • Partnership – 5 principal contractors Duration – 30 months – Starting date 1.02.2001 – Ending date 30.07.2003 • European Community Funding – Maximum of 1 200 555 euros 19/02/2001 - Cyclades Kick Off Meeting Co-ordinator ’s role • Co-ordinate the work, especially the interaction between the different work packages • Control the work, ensure Project objectives’ achievement • Resolve conflicts between partners • Support and Manage the Information flow • Intermediary between the Contractors and the Commission • Manage/Distribute project funds 19/02/2001 - Cyclades Kick Off Meeting Kick off meeting • Organised by the Co-ordinator • All partners should participate • Validate goals and milestones • Agree on management and general Administrative process • Agree on Technical and Quality standards • Develop a shared view of the project 19/02/2001 - Cyclades Kick Off Meeting Communication • Communication flow • Common format to exchange documents : Word or/and pdf ? • E-mail use • Web site • Public pages • Restricted pages • Staff and students exchange (staff, PhDs...) • Collaborative tools (BSCW...) • Phone and fax are not forbidden . Create List of phone and fax numbers for every partner. 19/02/2001 - Cyclades Kick Off Meeting Management structure Project Management Committee Project manager WP 9 Project Technical Committee WP 1 leader WP 2 leader WP 3 leader WP 4 leader WP 5 leader Project Managers 19/02/2001 - Cyclades Kick Off Meeting WP 6 leader WP 7 leader WP 8 leader Reports Project Progress report (every 6 months) At the work package level Advancement of the work - half a page per WP (.doc format) Manpower Used for each WP - 1 table per partner (.xls format) Deliverable • Scientific reports • Prototype • Study • Consensual Deliverable (validated by partners and Coordinator) • Strong Mandatory deadline Costs Statements (due at t+12, t+24, and t+30) Annual and Final report 19/02/2001 - Cyclades Kick Off Meeting EC rules Progress reports EC Review Co-ordinator Payments Deliverables Cost statements Changes Partners Amendments http://www.cordis.lu/fp5/mod-cont.htm 19/02/2001 - Cyclades Kick Off Meeting Financial Contribution • It is not a subvention, all costs MUST be justified: Manpower, Durable Equipment, Consumables, Computing IPR Protection, Subcontracting, Travel and Subsistence Other specific costs, Overhead, Co-ordination costs Supporting documentation has to be available for Audit Advance Payment within two months from signature Intermediate payments after each Costs Statement Guarantee Retention of 15% 19/02/2001 - Cyclades Kick Off Meeting Budget ERCIM CNR - IEI FORTH GMD UniDo Total Total Costs 111 384 831 897 239 479 719 163 249 600 2 151 523 19/02/2001 - Cyclades Kick Off Meeting Commission Contribution 55 689 415 948 119 738 359 580 249 600 1 200 555 Advance Payment 16 707 124 784 35 921 107 874 74 880 360 166 in euros Review and Dissemination Annual Review • Assess the work of the project against its contractual obligations • Results : Continue, Modify, Red flag Publications, Conferences, Workshops Concertation meetings • Co-operation with other projects • Financed from the Contractual budget 19/02/2001 - Cyclades Kick Off Meeting IPR Pre-existing know-how • Necessary to carry out the project • Acquired before or in parallel with the project • Property of the partner that brings the know-how to the consortium Knowledge • Results, information and rights, obtained under the project • Acquired from the project • Property of the partner that has generated the knowledge Access rights • Royalty-free basis, favorable conditions, market conditions • Non exclusive basis http://www.cordis.lu/ipr-helpdesk/ 19/02/2001 - Cyclades Kick Off Meeting Who does what ? • Fifth Framework Programme – Scientific co-ordination • C Thanos – Administrative and Financial co-ordination • B Le Dantec / R Ronchaud 19/02/2001 - Cyclades Kick Off Meeting For further information ERCIM Website http://www.ercim.org/ ERCIM News quarterly magazine (free subscription) [email protected] 19/02/2001 - Cyclades Kick Off Meeting