Managing your references

Ljilja Ristic & Roger Mills

May 2009

What

’

s the problem?

• References come from many different sources:

Alerts E-mails Databases Articles Library catalogues

And in many different formats

… Harvard:

• AHERNE, J., SVERDRUP, H., FARRELL, E. P. & CUMMINS, T. (1998) Application of the SAFE model to a Norway spruce stand at Ballyhooly, Ireland.

Forest Ecology and Management,

101

,

331-338.

Numbered:

• 1. Aherne, J., et al.,

Application of the SAFE model to a Norway spruce stand at Ballyhooly, Ireland.

Forest Ecology and Management, 1998.

101

(1-3): p. 331-338.

Author-date:

• Aherne, J., H. Sverdrup, et al. (1998). "Application of the SAFE model to a Norway spruce stand at Ballyhooly, Ireland." Forest Ecology and Management

101

(1-3): 331-338.

Nature:

• 1 Julian Aherne, Harald Sverdrup, Edward P Farrell et al.,

Forest Ecology and

Management 101 (1-3), 331 (1998).

Science:

• 1. J. Aherne, H. Sverdrup, E. P. Farrell, T. Cummins,

Forest Ecology and

Management 101 , 331 (Feb., 1998, 1998).

So what can reference management software do?

• Store references to items in many different formats and material types • Search, select and output references in a variety of pre-determined styles, or one of your own making • Import references direct from databases like

Scopus Knowledge,

or library catalogues like OLIS or

Web of

• Search external databases from within the reference management software, and save references retrieved • Insert references into a word-processed document and format them in a particular style at the touch of a button • Store links to documents – pdf’s, images – or copies of them within database

Products available

• The Thomson-Reuters family: • ProCite - Reference Manager – EndNote - EndNote Web • Thomson own Web of Knowledge, Biosis etc • The ProQuest family: • RefWorks - RefWorks Scopus Edition – RefShare • ProQuest own CSA, Dialog, Chadwyck-Healey etc • For LaTeX users: • BibTex • Also consider: • Zotero

Which product for me?

• • • • • •

RefWorks

databases and

EndNote

both allow direct export from selected •

RefWorks

is web based – access your records anywhere, so long as you are online • Others have to be installed – work without web access, so long as you have your own machine • Features very similar

RefWorks RefWorks EndNote

stores data on their servers,

EndNote

free to members of university, others c.£90 must be purchased, c.£80

EndNote on the Web

on your own device is free to members of university, but has limited feature set – designed to be used alongside desktop version

Zotero

is a free plug-in for Firefox browser (only) – limited but growing capability •

BibTeX

tools are free • Social bookmarking sites such as

CiteULike

and

Connotea

are free and convenient for storing and sharing references but do not provide word processor interaction, text formatting etc.

EndNote, EndNote Web

&

RefWorks compared

Compare features: Save references Organize & edit references Storage capacity (number of references) Import from many databases and OPACs Cite & format papers with bibliographies Create & save advanced searches Customize views & displays Edit reference import filters & output styles Use term lists for auto-entry Cite tables, figures, & equations Work Offline (anytime/anywhere) Local Personal Files and Documents High Performance Desktop Environment EndNote Web + + 10,000 + + + + + + + + EndNote Desktop + + unlimited + + + + RefWorks + + unlimited + + create (not save) + RW can add or edit import filters Users can edit output styles + + With Cite-while-u-Write III +

Demonstrations

• Setting up a database • Importing records • Formatting records • Adding references and bibliography to a Word document

Play for ever

• Or get a life • Reference management software is meant to

save

time….

• Have fun…