Transcript New Technology… NIH Electronic Grant Application …Same Focus on Science Getting Started with Electronic Submission Finding Grant Opportunities How Do You Find Grant Opportunities? • All applications must be.

New Technology…
NIH
Electronic Grant
Application
…Same Focus on Science
1
Getting
Started with
Electronic
Submission
Finding Grant Opportunities
How Do You Find Grant Opportunities?
• All applications must be submitted in response
to a Funding Opportunity Announcement (FOA)
• FOAs are posted online in the NIH Guide for
Grants & Contracts and at www.Grants.gov
(under “Find Grant Opportunities”)
NIH Guide: http://grants.nih.gov/grants/guide/index.html
Finding Grant Opportunities
Parent Announcements
• “Parent” FOAs are your
ticket to applying for
investigator-initiated research
• Use the Parent electronic
application package for your
chosen grant program (i.e.
R01, R03, R21 etc.)
Parent announcements listed at:
http://grants.nih.gov/grants/guide/parent_announcements.htm
NIH – Two System Process
Grants.gov
eRA Commons
• Grants.gov hosts
standardized federal forms
SF424 (R&R) and agencyspecific forms (PHS 398)
• NIH retrieves the data from
Grants.gov and checks the
application against NIHspecific requirements
• Electronic application
• eRA Commons allows
through Grants.gov using
applicants to electronically
these forms is mandatory for
track the status of
most FOAs. Grants.gov
submissions and to
checks the application for
receive/transmit
federal-wide requirements.
application and award
information
Registration
Grants.gov
• Be sure your organization is registered! (one time)
– U.S. organizations obtain EIN from IRS (foreign
applicants see next slide)
– Request DUNS # from Dun & Bradstreet
– Register with Central Contractor Registry (CCR) –
identify the eBiz Point of Contact (POC)
– Register the Authorized Organization Reps (AORs)
who can officially sign the application and submit
– Visit: http://www.grants.gov/applicants/get_registered.jsp
Grants.gov registration can take up to 8 weeks
for international organizations. START NOW!
Registration - International
Tips for Foreign Organizations
If you do not have an EIN number – use 44-4444444 on the
application
You will need a NATO Commercial & Government Entity
(NCAGE) Code prior to registering with CCR. The form
and instructions can be found at:
http://www.dlis.dla.mil/Forms/Form_AC135.asp
Organizations with an address containing APO, FPO, or AE
do not need an NCAGE code
A few countries may have trouble accessing the CCR
website. If so, phone: 1-269-961-5757 (International)
For more details visit: http://era.nih.gov/ElectronicReceipt/preparing_grantsgov_reg.htm
Registration
eRA Commons – Register Your Organization
• Register your organization (one time) & register your
Signing Officials (SO)
• SOs register and create separate accounts for the Project
Directors/Principal Investigators (PDs/PIs)
• May be completed simultaneously with Grants.gov
registration (as soon as the DUNS # is obtained)
• Register at:
https://commons.era.nih.gov/commons/registration/registrationInstruct
ions.jsp
Allow 2 – 4 weeks to complete organization
registration in the eRA Commons
Registration
eRA Commons – PD/PI Registration
• The PD/PI needs to work with the SO to get
registered in the eRA Commons
• The PI and SO need separate accounts because
each has different privileges
– PIs have one account that follows them throughout their careers.
They can view all applications where they are listed as “PI.” The
same account may be affiliated with multiple organizations.
– SOs can view all applications submitted on behalf of the
organization
Allow 4 – 5 business days to complete
PI registration in the eRA Commons
Software Requirements
• Grants.gov Forms Viewer Software (Free)
– Adobe Acrobat Reader
(recommended versions on Grants.gov site)
http://www.grants.gov/resources/download_software.jsp
• PDF generation software – list provided on
Grants.gov website
http://www.grants.gov/agencies/software.jsp#3
Preparing Your Application
• Download the Application Package and
Instructions at the same time. NIH-specific
instructions are denoted by the HHS logo
– Save the application to your hard drive – remember to
save it after each change
• The application includes specific data fields as well
as multiple attachments
– All attachments must be saved as PDF documents
Preparing Your Application
Avoiding Common Errors
• NIH requires all application attachments to be in PDF
format
• The eRA Commons Username must be entered in the
“Credential, e.g. agency login” field for each PI. This field
is located on the R&R Senior/Key Person Profile(s) form.
• The Organization Name must be included for all
Senior/Key Persons listed
• Senior/Key Person effort listed on the R&R Budget form
must be greater than zero
For more information visit:
http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
Submit Your Application
• Registration with Grants.gov
and eRA Commons must be
complete prior to submission
• Only the AOR may sign &
submit the application on
behalf of the organization
• Grants.gov provides a
Tracking Number and a
Date/Time stamp when you
click ‘Submit’ – save this
information
On Time Submission
• All registrations with Grants.gov &
eRA Commons must be complete
• Initial submission must have a
Grants.gov timestamp on or
before 5:00p.m. local time of
submitting organization on the
receipt date
• Errors in the application must be
corrected within 2 business days
of the receipt date
Errors & Warnings
• Errors stop processing and will keep your application
from being accepted by NIH
• Warnings provide caution for you to ensure the item is
correct, but will not stop processing
• “Changed/Corrected” applications may be submitted to
Grants.gov again to address errors/warnings in the two
business days after the receipt date.
– Initial application must have been on time
– you must include a cover letter explaining
your changes
Tracking Your Application
• It is the applicants responsibility to track the
application
• Grants.gov will send status emails to the AOR.
eRA Commons will send status emails to the
Signing Official, PI & “Person to be contacted”
listed on the application
• Log into eRA Commons to check application
status; do not rely on emails. If it is error-free,
you will have an assembled application to view
Application – Viewing Window
• Applicants have two weekdays (M-F, not including U.S.
federal holidays) to view the assembled application. If no
action is taken, it automatically proceeds to NIH’s
Division of Receipt and Referral.
– Signing Official has option to “Reject”
– PI will receive e-mail notification if SO rejects
application
– If “Rejected” after receipt date for any reason
other than a Grants.gov or NIH system issue, the
submission is subject to the NIH late policy
Finding Help
• eRA Commons Help Desk
Online Help Ticket : http://itservicedesk.nih.gov/era/
Phone: 301-402-7469
Hours : Mon-Fri, 7a.m. to 8 p.m. EST
Support for: Commons Registration, Application Status, Postsubmission questions
• Grants.gov Contact Center
Toll-free: 1-800-518-4726
Hours : Mon-Fri, 7 a.m. to 9 p.m. EST
Email : [email protected]
Support for: PureEdge Forms, PureEdge with a Mac, Grants.gov
Registration
Online Resources
• Overview of Electronic Submission
http://era.nih.gov/ElectronicReceipt/
• Frequently Asked Questions
http://era.nih.gov/ElectronicReceipt/faq.htm
• Avoiding Common Errors
http://era.nih.gov/ElectronicReceipt/avoiding_errors.htm
• Training Resources, Videos, Quick Reference Materials
http://era.nih.gov/ElectronicReceipt/training.htm