Transcript UC Santa Barbara New Hire Orientation (NEO) NEO Agenda •Overview of the UC System •Overview of UC Santa Barbara U C S B Points of Pride •UCSB Points of Pride •Organizational.

UC Santa Barbara
New Hire Orientation
(NEO)
NEO Agenda
•Overview of the UC System
•Overview of UC Santa Barbara
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Points of Pride
•UCSB Points of Pride
•Organizational Structure and Your Role
•UCSB Work / Life Balance
•Staff Tools & Resources
Overview of the UC System
UC Mission
Teaching
Research
Public Service
UC Campuses
Ten
Campuses
UC Medical Centers
Five
Medical
Centers
UC
National Laboratories
Affiliation with Three National
Laboratories
UC Office of the President
One Office of the
President
(UCOP)
UCSB Overview
Welcome to Our Beautiful Campus
UCSB
Mission Statement
The University of California, Santa Barbara is a leading research institution that also
provides a comprehensive liberal arts learning experience. Because teaching and research go
hand in hand at UC Santa Barbara, our students are full participants in an educational
journey of discovery that stimulates independent thought, critical reasoning, and creativity.
Our academic community of faculty, students, and staff is characterized by a culture of
interdisciplinary collaboration that is responsive to the needs of our multicultural and
global society. Our commitment to public service is manifested through the creation and
distribution of knowledge that advances the well-being of our state, nation, and world. All
of this takes place within a living and learning environment like no other, as we draw
inspiration, opportunity, and advantage from the beauty and resources of UC Santa
Barbara's extraordinary location at the edge of the Pacific Ocean.
UCSB Workforce
Non-Academic Staff
• Career: >3,934
• Student Workers: >2,783
Academic Personnel
•Faculty: >1,078
•Other Academic Staff: >2,517
UCSB Colleges
& Schools
Three Colleges
• Letters and Science
• Engineering
• Creative Studies
Two Professional Schools
•Graduate School of Education
•Bren School of Environmental Science and
Management
Finding Your Way:
UCSB Campus
Overview
UCSB Visitor Center
and their Slide Show
UCSB Transportation
& Parking Map (TSP)
UCSB Campus
Design & Facilities
UCSB Points of Pride
U
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Points of Pride
Six Faculty Members Awarded
the Nobel Prize
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Nobel Prize Winner
Points of Pride
•2014 Nobel Prize in Physics
•Joined UCSB faculty in 2000
•Invention of efficient blue light-emitting
diodes, which has enabled bright and energysaving white light sources.
•Co-Director of the Solid State Lighting &
Energy Electronics Center on campus
Shuji Nakamura
Professor of Materials and
Electrical/Computer
Engineering
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Nobel Prize Winner
Points of Pride
•1998 Nobel Prize in Chemistry
•Joined UCSB in 1979
•Leading player in the development of the
density functional theory impacting
approach to electronic structure of atoms.
•Awarded the National Medal of Sciences in
1988 and Niels Bohr Gold Medal in 1998
•Founding Director of the Kavli Institute for
Theoretical Physics
Walter Kohn
Research Professor
of Physics
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Nobel Prize Winner
Points of Pride
•2000 Nobel Prize in Physics
•Joined UCSB Faculty in 1976
•Hold the Donald W. Whittier Chair in
Electrical Engineering
•Widely known for developing
semiconductor hetero-structures used in
high-speed and opto-electronics which led to
his Nobel Prize
•In 2001, an asteroid was re-named after him
in recognition of his distinguished career
Herbert Kroemer
Professor of Electrical
& Computer Engineering
and Materials
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Nobel Prize Winner
Points of Pride
•2000 Nobel Prize in Chemistry
•Shared role in the revolutionary
discovery that plastics can have on the
properties of metals and semiconductors
•Fellow of the National Academy of
Engineering
•Named to a UC Presidential Chair in
2003
Alan J. Heeger
Professor of Physics
& Materials
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Nobel Prize Winner
Points of Pride
•2004 Nobel Prize for his shared role
in solving the last great remaining
problem of what has since come to be
called “the Standard Model” of the
quantum mechanical picture of reality.
•Fellow of the American Physical
Society, American Academy of Arts
and Sciences, American Association
for the Advancement of Science, and
the National Academy of Sciences
David J. Gross
Director of the Kavli Institute for
Theoretical Physics
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Nobel Prize Winner
Points of Pride
•2004 Nobel Prize in Economics
•Published 50 Papers and Cited
Over 1,500 times
•Visiting Professor at Universities
in Six Countries
•Fellow of Economics Society
Since 1992
Finn E. Kydland
Professor of Economics
Organizational Structure
Your role within the University of California
Our UC Leadership
Janet Napolitano
President of the
University of California
Henry Yang
Chancellor of
UC Santa Barbara
UCSB Divisions
Henry Yang
Chancellor of
UC Santa Barbara
David Marshall
Academic Affairs
Executive Vice
Chancellor
Michael Witherell
Research
Vice Chancellor
Marc Fisher
Administrative
Services
Vice Chancellor
Michael Young
Student Affairs
Vice Chancellor
Vacant
Institutional
Advancement
Vice Chancellor
UCSB Department Organizational Charts
For more information on
departments and staff
reporting into these
divisions, visit the UCSB
Office of Budget and
Planning website
UCSB Directory
For contact
information, visit
the UCSB Staff &
Faculty Directory
website
Where Do You Fall in
the Organizational
Structure?
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What is my Department?
Am I in a union?
Who is my supervisor?
What are my essential job duties?
What can I do to help ensure my career
success?
Are You in a Union?
EMPLOYEE NAME:
TITLE CODE:
WORKING
TITLE:
ER
GRADE:
PERCENT OF TIME:
CBU:
GRADE
C
TYPE:
APPT TYPE:
DEPARTMENT/DIVISION:
NAME OF
SUPERVISOR:
SUPERVISOR'S PAYROLL TITLE:
EFFECTIVE DATE:
FLSA STATUS:
WORK
LOCATION:
NAME OF
DEPARTMENT
HEAD:
If your job description has one of the following in this field, you
are in a Collective Bargaining Unit (Union):
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CX: Clerical Unit (CUE)
SX: Service Unit (AFSCME)
TX: Technical Unit (UPTE)
RX: Research Support Professionals Unit
(UPTE)
K8: Skilled Crafts Unit (501)
BX: Academic Student Employees (UAW)
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PA: Police Officers Unit (FUPOA)
NX: Nurses Unit (CAN)
EX: Patient Care Technical Unit (AFSCME)
HX: Health Care Professionals Unit (UPTE)
IX: Non-Senate Instructional Unit (AFT)
LX: Librarian Unit ((AFT)
DX: Physicians, Dentists & Podiatrists(UAPD)
Important Policies
Non-Discrimination AA/EEO:
Sexual Harassment:
https://oeosh.ucsb.edu/policies/ https://oeosh.ucsb.edu/polic
ies/sexual.harassment/
Whistleblower Policy:
http://policy.ucop.edu/doc/1100171/Whis
tleblower
Important Policies
Smoking Policy:
http://www.policy.ucsb.edu/vcas/ehs/SmokingPo
licyApprDec03.pdf
Drug Free Workplace:
http://www.sa.ucsb.edu/Policies/substanceabuse
/ucsystemwide.asp
HR Policies
• Probationary Period
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– 6 months, generally
Performance Evaluations
– Annually
Merit Pay Increases
– Varies, based on program
Overtime
– Exempt vs. Non-Exempt
Visit the HR Policy FAQ Website for Additional
Information Regarding Staff Policy.
Your Personal Information Can Be Accessed
on ‘At Your Service’
This information below can be accessed on your personal
account on the UCnet website: (formerly At Your Service)
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Keep track of your UC Retirement Plan
View your health & insurance enrollments
Find information about your health insurance
Update your address & personal email
View your paycheck
Change your tax withholding
View your W-2
Print employment verification
Name or change your beneficiary
Setting Up Your Personal Account
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Create your personal online employee account
Go to https://atyourserviceonline.ucop.edu/ayso
Select "New to UC and have a temporary password"
Enter your Social Security number and your temporary password. Your
temporary password is your birthdate in the format mmddyyyy; for example, if
your date of birth is June 17, 1981, your temporary password is 06171981.
Select “Sign In” and follow the instructions to create your permanent
password. It must contain 6 to 12 alphanumeric characters. Then agree to the
Password Authorization.
Follow the instructions to create a username.
Create a security word that a customer service or benefits representative can
use to help identify you when you call for information.
Enter your preferred email address so you are sure to get important messages
about your benefits and other work-related issues.
Answer any 6 of the 12 challenge questions so that you can have access to
your personal information if you forget your password.
Your UC Benefits
Help with Balancing Work, Home, Life, Health, &
Future Planning
Your UC Benefits
Benefits of Belonging
IMPORTANT DATES
•Your benefits enrollment period, otherwise known as Period of Initial
Eligibility
( PIE) ends 31 days from your date of hire.
•Instructor Led UC Benefits Overviews are scheduled the 1st and 3rd Tuesday of
every month. Visit the New Employee Orientation website for current schedule.
•Open Enrollment is typically scheduled in October/November.
Leave Benefits
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HOLIDAYS
New Year's Day
Third Monday in January
Third Monday in February
One administrative holiday to be designated
by the Chancellor (typically Cesar Chavez
Day)
Last Monday in May
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Friday following Thanksgiving
December 24 (or announced equivalent)
December 25
December 31 (or announced equivalent)
SICK TIME
Accrued each month If working 40 hour week =8 hrs./month
VACATION TIME
Accrued each month
If working 40 hour week =10 hrs./month
For more information, visit UCSB Leave Policies
Total Compensation
Exempt employees
get paid on the 1st
of every month.
Non-Exempt
employees are paid
bi-weekly.
There are
tools online to
help you
calculate your
total
compensation.
Additional Benefits
Available on Campus
Employee Services
The Employee Services website recognizes that balancing your personal and professional life
is important. There are resources on campus and in the community that can assist you to
Improve your well-being by balancing all the important parts of your life – home, social
and family relationships, work, finances, fitness, community and more.
Staff Tools & Resources
Office of the OMBUDS
Offers confidential, impartial, and informal conflict management resource for
the entire UCSB campus.
•Serves faculty, staff, students, and anyone with a UCSB-related concern.
What does Office of the Ombuds do?
Objectively listen to and discuss concerns
Help evaluate options and offer an impartial perspective
Facilitates communication as a neutral third-party
Coaches/teaches conflict management skills
Talking with the Office does NOT constitute formal notice to the University about the existence of
a problem (you are speaking “off-the-record”)
Human Resources Department
HR can help with guidance,
assistance & problem
solving in the following
areas:
Academic Staff Assistance Program
(ASAP)
Benefits
Compensation
Disability Benefit Counseling
Employee & Labor Relations Located on the 3rd floor of the Student Affairs
Administrative Services Building (SAASB)
Training & Development
Employment
Open Monday-Friday 8:00-12:00 & 1:00-4:00
Wellness
Employee Services
Training & Educational Opportunities
UCSB Reduced Fee
Enrollment: 2/3
Savings
UCSB Extension
HR Training &
Development
College of Letters & Science, School of
Engineering, Creative Studies, Bren School
of Environmental Studies, and Gevirtz
School of Education
Early Bird Specials and Discounted Rates for
UCSB Staff and Faculty
Offering Opportunities for Professional &
Personal Growth and Effectiveness through
our Supervisor Certification Program,
Leadership Courses, Career Management
Courses, and Management Skills Assessment
(MSAP)
Training & Educational
Opportunities
Wellness Workshops
Free workshops on Dependent Care, Elder Care, and Overall Health/Wellness for Staff and
Faculty. Also offers training on Alternative Work Schedules.
Benefits Workshops
Free presentations on your medical benefits. Offered through Benefits. These are typically
scheduled before and during open enrollment in Fall.
Retirement Workshops
Free presentations on your UC Retirement plans and services offered through Fidelity. These are
typically scheduled once a month.
Learn at Lunch
Free lunchtime presentations on various topics. Offered through ASAP. These are typically
scheduled on Wednesdays and are offered 3 times per quarter.
Training & Educational Opportunities
California Assembly Bill 1825, approved in 2004, mandates that beginning
January 2005, all supervisors are required to complete a two-hour sexual
harassment prevention training every two years.
As a UCSB worker you have a number of safety-related rights,
responsibilities and resources that, by law, you need to be made
aware of. Please set aside 15-20 minutes to visit the EH&S Website
and complete a training module that will convey this information.
Training & Educational
Opportunities
 Payroll/Personnel System Training (PPS)
 Supervisory Certificate Program (SCP)
 Financial Management Certificate Program
 Academic Personnel Certificate Training
 Contracts and Grants Certificate
 Gaucho U Certificate Program
For more information please go to Training at:
http://www.hr.ucsb.edu/training
A new benefit for employees!
unlimited access to
lynda.com
 1,600+ online courses
 From new software to
business skills
 For work or for fun
 At home or in the office
Just go to https://it.ucsb.edu/services/lynda
and log in with your UCSB NetID & password
Campus Services
Parking permits from $8 daily and $37.50 a month. For more information visit:
http://tps.ucsb.edu/
Alternative transportation solutions for staff and faculty including:
Bicycle Commute
Local Bus (MTD)
Long Distance Bus Options
Vanpool
Carpools
Public Safety Services
Police, Fire, Ambulance
Call 9-911
CSO Escort Service
Parking Services Motorist Assistance
Environmental Health & Safety
Campus Amenities
Recreation
Children’s Center
Athletics Ticket Office
Tickets to UCSB Gaucho soccer,
basketball, volleyball games, and
more
Campus daycare facility
Recreation Center
Membership, Passport
Services, Leisure
Review, Personal
Training, Fit Squad,
Youth Programs and
Summer Camps
Campus Amenities
University Center (UCen)
Access Cards for Staff
and Faculty
To use at the
Recreation Center,
Library, as a debit
card on campus, and
much more
UCSB Libraries
Bookstore
Post Office
Food Court
ATM
Cashier's Office
Florist
Photocopy Service
Library and 8th
Floor
Panoramic
View of
Campus
Campus Amenities
Reminder
Thank you again for taking the time to learn more about UCSB and the UC
System. As a friendly reminder, please remember to mark you calendar for the
New Hire Benefits Overview Session.
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Points of Pride
This instructor led overview is offered:
•On the 1st and 3rd Tuesday of each month
•9:00 am - 12:00 pm-Please arrive 10 minutes early
•Human Resources Learning Center (SAASB 3101DD)
•See the New Hire Orientation website for additional details
•No Reservation Required-Please bring your own water and snacks
•For more information call ext. 3482