Transcript Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Richard Woods, Georgia’s School Superintendent “Educating Georgia’s Future” gadoe.org Georgia Alternate Assessment Mid-Year Administration Training 2014-2015 Deborah Houston GaDOE Assessment Specialist.

Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Georgia Alternate Assessment
Mid-Year Administration Training
2014-2015
Deborah Houston
GaDOE Assessment Specialist
1
Mid-Year Administration
Workshop
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• GAA Assessment Window: September 2, 2014 March 27, 2015
• The PowerPoint is located in the GAA
Presentations Portlet at this location:
http://www.doe.k12.ga.us/Curriculum-Instructionand-Assessment/Assessment/Pages/GAAPresentations.aspx
2
Topics Covered in this
Presentation
•
•
•
•
•
Updates for 2014-2015 Administration
Key Dates
System Test Coordinator Responsibilities
School Test Coordinator Responsibilities
Beyond Logistics - Supporting the Assessment Process






Support Role
Completing the SDIF
Portfolio Organization
Portfolio Review
Transfer Students
Test Security
• Contact Information
3
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Updates for the
2014-2015 Administration
4
Updates for the
2014-2015 Administration
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Three different Student Demographic Information Forms
are being used in the 2014-2015 administration of the GAA
• SDIF for Grades K and 3-8
 Form is aqua
• SDIF for High School (regular administration)
 Form is orange
• SDIF for High School Retest
 Form is blue
5
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
SDIF for
Kindergarten,
and Grades 3-8
6
SDIF for Kindergarten, Grades 3-8
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Be certain the SDIF form marked “Kindergarten, Grades 3-8”, is
used for all students in those grades taking the GAA.
7
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
SDIF for
High School
8
SDIF for High School
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Be certain that the SDIF form marked High School is used for all
high school students taking the GAA for the 1st time.
9
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
SDIF for
High School Retest
10
SDIF for High School Retest
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Be certain that the SDIF form marked High School Retest is used for
all high school retest students.
11
Updates for the 2014-2015
Administration
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• One Electronic Entry Sheet is being used for the 20142015 administration of the GAA.
12
Updates for the 2014-2015 Administration
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• If submitting a black binder for a retest student who was assessed
for the first time prior to the 2014-2015 administration year, be
sure to 1) select HS Retest in the “Grade” drop-down and 2) if
applicable, select the appropriate ELA standard designation.
13
Reminders for the
High School Assessment
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The High School Mathematics Blueprint
• Retest Opportunities for the High School GAA
14
Reminders for the
High School Mathematics Blueprint
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• In 2013–2014, schools expanded the transition in
Mathematics through grade 10. In 2014–2015, the
expansion will continue to grade 11. The content
standards selected for assessment on the GAA in 2014–
2015 have been reviewed and approved by a committee
of Georgia educators.
• The high school Mathematics content standards have
been implemented by cohort, beginning with students
who were in 9th grade during the 2012–2013 school year.
15
Reminders for the
High School Mathematics
Blueprint
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• In 2014–2015, the GAA Blueprint in High School Mathematics
includes the current content standards, as students will be assessed
on these standards for the first time.
• The content standards for Science and Social Studies will remain
unchanged for the 2014–2015 school year.
• A Blueprint for the current state-mandated content standards is
available both in the Examiner’s Manual and on the GaDOE Web
site at:
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/GAA-Resources.aspx
• For more information on GaDOE’s transition to the current statemandated content standards, go to:
https://www.georgiastandards.org/Common-Core/Pages/default.aspx.
16
High School Mathematics
Blueprint
17
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Retest Opportunities for the
High School GAA
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Students pursuing a general or regular education diploma,
who are assessed on the GAA and do not achieve a
proficient score in one or more content areas, shall be
offered retest opportunities.
• Retesting is required only in the content area(s) for which
the student achieved a proficiency level of Emerging
Progress (not proficient).
 For each content area requiring a retest, both entries for the
content area must be submitted.
 If the student was not proficient due to receiving a “1” in
Generalization, he/she must be retested in all 4 content areas.
18
Retest Opportunities for the
High School GAA
• Retest Option 1: Completed
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
 Administration opened on 9/2/14; High School portfolios were
returned to Questar by 11/7/14. Systems received reports the
week of 1/12/15.
• Retest Option 2: Open
 Administration opened on 9/2/14; High School portfolios are
returned to Questar by 3/27/15. Systems will receive reports
the week of 6/4/15 – 6/11/15.
• Retest Option 3: Open
 Administration opened on 1/12/15; High School portfolios are
returned to Questar by 3/27/15. Systems will receive reports
the week of 6/4/15 – 6/11/15.
19
Retest Materials
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The BLACK PORTFOLIO BINDERS must be used when
administering the High School Retest.
• Be certain to use the SDIF designated High School Retest.
 Pre-ID Labels ARE NOT used for the High School Retest.
 Hand-coding of all information requested on the High
School SDIF is required if the student is a retester.
20
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Key Dates for the
2014-2015 Administration
21
Key Dates: Materials Receipt
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Shipment 1 – August 25-29, 2014
• Examiner’s Manuals
• School and System Test Coordinator’s Manuals
• Informational Brochures
• Blue student binders – used for grades K, 3-8, & High
School
• Black student binders – used for High School Retest
• SDIF – Blue High School Retest version
• Fall Retest Return kits – used for high school retest only
• Vinyl media pouches

22
Media pouches are intended only for portfolios that contain
videos, DVDs, flash drives, or other such media
Key Dates: Materials Receipt
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Shipment 2 – December 16-17, 2014
• Additional Blue student binders – used for grades K, 3-8, &
High School
• This “Reconciliation” shipment is to cover the difference
between the materials shipped to systems in August 2014
(based on Spring 2014 assessed counts) and counts
systems provided during the 2014-15 Enrollment Window
Shipment 3 – January 12-15, 2015
• Printed Reports for the Fall 2014 Retest, Option #1
23
Key Dates: Materials Receipt
Shipment 4 – February 3-4, 2015
Main Administration
• SDIFs
• aqua Kindergarten, Grades 3-8
• orange High School
• Return Kits – for all grades

Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Note: If your system has any remaining return materials from
the Fall Retest, discard and use only the return materials
provided in the Return Kits included in Shipment 4.
• Pre-ID Labels and Rosters – for grades K, 3-8 & High School

24
Note: Pre-ID Labels ARE NOT provided for High School Retest.
Key Dates: Materials Receipt
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Shipment 5 – June 4-12, 2015
• Printed Spring reports for the 2014-15 Administration
including Retest students assessed in Retest Window
Options #2 and #3
Note: System data files will be available prior to the
delivery of printed reports.
25
Key Dates: Student Enrollment
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• GAA enrollment count collection window:
October 28 – December 1, 2014
• Materials may be ordered for new students by
contacting Questar’s Customer Service:
 Call Questar’s GAA Customer Service at (866) 997-0698
 E-mail Questar’s GAA Customer Service at [email protected]
26
Key Dates: Materials Return
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
The administration window closes on March 27, 2015
• The window for returning materials is March 13-27,
2015.
• Materials from all of the schools must be collected
before scheduling a return shipment.

Early return is encouraged and appreciated!
• ALL materials MUST be post-marked and shipped to
Questar no later than March 27, 2015.
• Please make sure materials are returned on time;
portfolios returned late will NOT be scored.
27
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
System Test Coordinator
Responsibilities
Logistics
28
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Materials and Distribution
• Receive GAA materials and verify that the correct material
amounts have been shipped to you.
• If additional materials are needed, order using the
“Additional Materials Order Form” on page 22 of the
School and System Test Coordinator’s Manual.
29
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Distribute GAA materials to the School Test
Coordinators.
• Media pouches should be distributed only to teachers
who specifically request them for audiotapes,
videotapes, or computer discs – there is a limited
supply.
• The retained boxes that the binders arrived in (August),
shall be used for returning materials to Questar in
March.
30
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Return Instructions
• Set an appropriate return date for your system and inform
teachers.
• Receive and inventory the binders from your schools.
• Pack the binders in the cartons in which they were received.
 Portfolios must be organized by grade for each school.
 Portfolios from multiple schools may be packed together in
one carton (organized by school & grade).
• Note: Destroy manuals and other partially used or unused
materials.
31
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Complete the Transmittal Form found in the Return Kit
•
•
•
•
32
If a school in the system participated in the GAA but is not
listed on the Transmittal Form, write the school name and
state-assigned system and school code on a blank line.
Follow the instructions on the form providing all of the
information requested.
Place the Transmittal Form on top of the binders in Box 1
of your shipment.
Please complete the Feedback Form (located on page 21 of
the coordinator’s manual) and place it in Box 1 along with
the Transmittal Form.
Transmittal Form
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
The Transmittal Form is used
to indicate the number of
binders being returned for
each school in the system as
well as the total number of
binders being returned for
the system.
The form is used at Questar
to verify all binders have
been received that were sent
by the system.
33
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Seal the boxes securely and place one Questar “GAA
Materials" return shipping label on each box.
• In the lower left corner of each label, write the number
of the box and the total number of boxes (i.e., Box 1 of
1; Box 2 of 4; etc.) to be shipped to Questar.
UPS Shipping Label
“GAA Materials”
Return Shipping Label
(PINK labels)
34
Box 1 0f 3
System Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Using the directions given in the Return Kit, call UPS
the day before materials are to be returned to
schedule the pick-up.
 Keep the UPS “Return Service Customer Receipt” for your
records.
 Remember: materials MUST leave the system
no later than March 27, 2015.
• If you have any questions about the return process,
please call Questar Customer Service at
1-866-997-0698.
35
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
School Test Coordinator
Responsibilities
Logistics
36
School Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Materials and Distribution
• Receive testing materials from your System Test
Coordinator.
 Verify quantities so that there is one binder for every
student participating in the GAA.
 Review GAA pre-id labels; discard labels for students
who are not participating in the GAA.
• Assemble GAA materials and distribute to the test
administrators.
 Vinyl media pouches can be requested from the System
Test Coordinator as needed (for audio/video tapes or
DVDs only).
37
School Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Verify that a Validation Form for each student was
completed and signed by the test administrator and
the building administrator.
 Should either signature be missing, please secure the
needed signature before submitting the binder.
No exceptions!
• Please complete the Feedback Form (located on page
21 of the coordinators’ manual) and place it in Box 1 of
your shipment.
38
School Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Return Instructions
• Collect portfolios from every teacher in the school who assessed
students on the GAA.
• Make sure that the portfolio contents are organized correctly
and that the forms are legible.
• Verify that the appropriate Student Demographic Information
Form (SDIF) was completed accurately and placed in the vinyl
overlay on the front of the binder.
 If a pre-ID label was used, make certain that it was placed in
the appropriate space on the SDIF.
39
School Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Pack the binders in the shipping cartons in which they arrived.
• Binders must be organized by grade, but more than one grade
can be placed in a shipping carton.
•
Extraneous GAA materials that are not being submitted (such as
partially completed forms or other GAA-related documentation)
should be returned to the System Test Coordinator on or before the
date the shipment leaves the school system.
Electronic and Printed Entry Sheets
 Observation Forms
 Interview Forms
 Data Forms
 Annotation Sheets

40
School Test Coordinator
Responsibilities
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The School Test Coordinator Checklist for Returning
Portfolios can be found on pages 18 and 19 of the
School and System Test Coordinator’s Manual.
• As a reminder, there are checklists in each manual
designed to ensure the portfolio is compiled correctly.
 GAA Examiner’s Manual (pages 54-59)
 System and School Test Coordinator’s Manual (page 18-19)
41
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Beyond Logistics
Supporting the Assessment Process
42
The Support Role
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Before the assessment window closes:
• Review portfolios to ensure that all requirements have
been met:






43
Has the SDIF been completed correctly and placed under the vinyl
overlay on the front of the portfolio binder?
Have all forms been filled out completely, legibly, and accurately?
Have the contents of the portfolio been organized correctly?
Have the required standards been assessed?
Have the correct number of entries been included for each grade
and content area?
Does each entry have both Primary and Secondary Evidence for
both Collection Period 1 and Collection Period 2?
The Support Role
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Before the assessment window closes:
• Review portfolios to ensure that all requirements have
been met:
 Use the checklists in the GAA Examiner’s Manual to ensure
evidence is annotated appropriately (pages 54-59)
 Review the nonscorable codes to avoid potential problems.
44
The Support Role
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The following slides will provide a quick overview of
the information that should be reviewed and verified
before the portfolio is submitted.
 Student Demographic Information Form (SDIF)
 Portfolio and evidence organization
 Reminders for Portfolio Reviewers
45
Student Demographic Information
Forms
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• A Student Demographic Information Form must be
completed and submitted for each student participating in
the GAA.
• The SDIF will be used to identify the student for reporting
purposes.
 double check that each student’s SDIF has the correct codes for
your school system and their school.
• This form is a machine-scanned document (scannable). Do
Not Photocopy–Photocopies will not scan.
46
Student Pre-ID Label
Student Pre-ID labels have been provided for use on the
Student Demographic Information Form. (These labels contain the
information requested in boxes B-D, F-G, and I on the SDIF.)
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• If using the student pre-ID label, affix it within the dotted lines on the SDIF so
that it covers a portion of the student name grid. Direction of label is not a
factor. Complete boxes A, E, H, K, and J (if applicable).
• If a pre-ID label is not used, manually complete all required information in
Boxes A–I (Grade K,3-8 SDIF) / Boxes A–I (High school SDIF).
• For High School Retest, Boxes A–I must all be completed.
47
Instructions for Completing the SDIF
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Step-by-step instructions
are provided on pages 3
and 4 of each type of SDIF.
Remember to detach the
instruction sheet before
placing the completed
form in the vinyl overlay on
the front of the student’s
binder.
48
SDIF – Kindergarten, Grades 3-8: Page 2
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
•
Follow the directions carefully to fill
in the Strand information in Box L.
Please note: Strands indicated on the
SDIF should match what is listed on the
entry sheet.
•
Fill in the letters of the teacher’s
first initial and last name in Box M.
**NOTE**
Boxes N and O are to be completed
only as directed by the GaDOE.
49
SDIF – High School: Page 2
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
•
Follow the directions carefully to fill
in the Strand information in Box L.
Please note: Strands indicated on the
SDIF should match what is listed on
the entry sheet.
•
Fill in the letters of the teacher’s
first initial and last name in Box M.
**NOTE**
Boxes N and O are to be completed
only as directed by the GaDOE.
50
SDIF – High School Retest, Page 2
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
•
Complete Box L to indicate the
content area (s) being rested. Follow
the directions carefully to fill in the
Strand information in Box L.
Please note: Strands indicated on the
SDIF should match what is listed on the
entry sheet.
•
Fill in the letters of the teacher’s first
initial and last name in Box M.
**NOTE**
Boxes N and O are to be completed only
as directed by the GaDOE.
51
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Portfolio Organization
Ensure that the portfolio is complete and
organized correctly.
52
Divider 1 – Student Information
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
This form is a required
document that must be
completed and signed by both
the Building Administrator
and the person responsible
for submitting the portfolio.
Refusal to sign the Validation
Form is NOT an option.
53
Divider 1 – Student Information
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
This form should be
signed by the parent
or guardian so that
the portfolio may be
used for training
Georgia educators.
If not signed,
portfolio will still be
scored.
54
Divider 2 – English Language Arts
Grades K, 3-8, and High School
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Collection Period 1
Entry Sheet 1
English Language Arts
Collection Period 1
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
Entry Sheet 2
English Language Arts
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
55
Divider 3 – Mathematics
Grades K, 3-8, and High School
EntrySheet
Sheet11
Entry
English/Language
Entry
SheetArts
1
Mathematics
Mathematics
Collection Period 1
Primary Evidence
Primary Evidence
Secondary
Evidence
Secondary Evidence
Primary Evidence
Primary Evidence
Secondary
Evidence
Collection Period 2
Secondary Evidence
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Entry Sheet 2
English/Language
Entry SheetArts
2
Mathematics
Mathematics
Primary Evidence
Primary Evidence
Secondary
Evidence
Collection Period 1
Secondary Evidence
Primary Evidence
Primary Evidence
Secondary
Evidence
Secondary Evidence
Collection Period 2
56
Divider 4 – Science
Grades 3-8
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Entry Sheet
Science
Primary Evidence
Collection Period 1
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
57
Divider 5 – Social Studies
Grades 3-8
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Entry Sheet
Social Studies
Collection Period 1
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
58
NOTE: High School
Science – 2 entries are required
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Collection Period 1
Entry Sheet 1
Science
Collection Period 1
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
Entry Sheet 2
Science
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
59
NOTE: High School
Social Studies – 2 entries are
required
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Collection Period 1
Entry Sheet 1
Social Studies
Collection Period 1
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
Entry Sheet 2
Social Studies
Primary Evidence
Secondary Evidence
Primary Evidence
Secondary Evidence
Collection Period 2
60
The Anatomy of a GAA Entry
Collection Period 1
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Primary Evidence
Initial/Baseline
Secondary Evidence
Entry
(e.g., Reading
Literary
Standard)
14 calendar days
Primary Evidence
Collection Period 2
Progress
Secondary Evidence
Note: There must be 14 days between Primary Evidence in CP1 and Primary Evidence in CP2.
There must be two distinct collection periods; CP1 must be completed before CP2 begins.
61
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
The Importance of Portfolio Review
62
The Importance of Portfolio Review
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Use the Checklist for Teachers and Portfolio Reviewers
to ensure that all evidence and documentation
requirements have been met.
(page 58-59 of the GAA Examiner’s Manual).
• Each of the 4 tasks submitted for the entry must be
reviewed for alignment.
 Tasks must be academic
 All 4 tasks must demonstrate connection to the standard
and indicator
 Instruction precedes assessment; task must provide
evidence of student’s assessed performance after
instruction.
63
The Importance of Portfolio
Review
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
When reviewing evidence documentation, the teacher
and portfolio reviewer must ask him or herself the
following questions:
• What, specifically, was the student asked to do as it aligns to
the standard and element?
• What were the actual questions/actions asked of the
student?
• What were the student’s answers? How did he/she
respond?
• Were the answers/responses correct? Has evaluation of
student performance by the teacher been clearly
documented?
• What was the type and frequency of prompting required for
the student to successfully complete the task?
64
The Importance of Portfolio Review
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Task descriptions, though brief, must be clear and written
with sufficient information to tie the task to the intent of
the standard and element/indicator.
• Observation and Interview Forms must be written to
describe the specific responses and level of performance
for each individual student.
• If documenting a group activity, be specific about what
was asked of the individual student, how and in what
manner he/she responded, and whether his/her response
was correct.
• Annotations that are too generic or non-specific could
result in the entry being nonscorable.
65
Richard Woods, Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Transfer Students and
Test Security
66
Transfer Students – Within
State
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
For in-state students who change schools or who were
not previously enrolled in a Georgia public school
during the assessment window:
• The sending system is responsible for transferring the student’s
portfolio (including a signed validation form and all evidence
previously collected) to the receiving system (Suggestion: transfer
via a track-able delivery method).
• IDEA requires that educational documents follow the student in a
timely manner.
• If you experience difficulty getting a portfolio, the System Test
Coordinator or Special Education Director should contact the
GaDOE Assessment Division or the Special Education Services and
Supports Division for assistance.
67
Transfer Students – Out of
State
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Students enrolling in a Georgia school from another
state, private school, or home study after January 1, 2015:
• Must have at least the first Collection Period completed
• Box J on SDIF – This box is to be completed ONLY for students
enrolling in a Georgia school from another state after
January 1, 2015. If an incomplete portfolio is being
submitted, the appropriate “Not Complete” bubble should
be filled in the circle for each content area(s) assessed.
68
Test Security
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The GAA is an ongoing assessment that takes place in the
classroom.
 Teachers need ready access to materials.
 Student work and GAA documentation should be secured (in
the classroom) when not in use.
• Completed portfolios must NOT be photocopied or retained,
electronically
 The portfolio is a secure test document like any other.
• System Test Coordinators should collect and destroy other GAArelated materials that are not included in the portfolio.
 printed materials
 soft copy, electronically downloaded materials
• It is not necessary to collect or destroy unused student work.
69
Test Security
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• While the GAA materials themselves are not considered
secure materials, student work and entries are secure once
they have been chosen as assessment evidence and placed
in the GAA portfolio binder.
• Maintaining security of all student materials is crucial to
obtaining valid and reliable assessment results.
• Given the unique features of the GAA (such as the test
window), test security must be considered and attended to
throughout the school year and not just during the portfolio
submission phase.
• Content entries are considered secure once they are
included in the assessment binder.
70
Test Security
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• The assessment binder should not be removed from the
school building, except when sign-out procedures are in
effect for the purpose of peer reviews.
• Once compiled into the portfolio, student work and
materials being used for the purposes of the GAA must be
kept in locked storage in the classroom– except during use.
• Access to those materials must be restricted to authorized
individuals only.
• It is the direct responsibility of all individuals who administer
the assessment to follow security procedures and protect
the integrity of the assessment process.
71
Test Security
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Any action which compromises assessment security or
leads to the invalidation of an individual student’s or a
group of students’ test scores will be viewed by the
Georgia Department of Education (GaDOE) as
inappropriate use or handling of tests and will be
treated as such.
• Any concern regarding test security must be reported to
the GaDOE immediately.
• Assessment Division staff members are available to help
system personnel develop and implement appropriate
assessment security procedures.
72
Irregularities and Invalidations
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
Situations that could result in an Irregularity or Invalidation:
 Failure to adhere to administration procedures
 Fabricating, altering, or modifying evidence
 Misrepresenting the student’s involvement in the tasks or
his/her subsequent achievement/progress
 Submitting photocopied evidence
Important Note:
These cases must be reported on the GaDOE portal immediately.
Depending on the circumstances, Systems should be prepared to
respond to GaDOE inquiries within 24 hours.
73
Contact Information
• Deborah Houston, GaDOE Assessment Division
 [email protected]
 (404) 657-0251
• Kayse Harshaw, Division for Special Education
Services and Supports
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
(Questions about curriculum access for students with significant
cognitive disabilities)
 [email protected]
 (404) 463-5281
• Questar GAA Customer Service Hotline
 [email protected]
 Toll free (866) 997-0698
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GAA Resources
The following materials are available from the GaDOE
Assessment Web pages:
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/GAA-Resources.aspx
• Examiner’s Manual
• School and System Test Coordinator’s Manual
• Samples Resource Guide
• Score Interpretation Guide
• Electronic Entry Sheet
• Forms
• Blueprint
• Participation Criteria
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/GAA-Presentations.aspx
Note: Previously presented training sessions and PowerPoints
75
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
GAA Resources
Division for Special Education Services and Supports
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org
• Access to Mandated State Content Standards for Students
with Significant Cognitive Disabilities can found at
http://gadoe.org/ci_exceptional.aspx
• The CCGPS/GPS Resource Board -A repository of activities
that are aligned at an access level to the CCGPS (Math and
English Language Arts), and the GPS (Science, Social
Studies, and High School ELA and Mathematics prior to
2014-2015 ).
76
2014 Fall Training Webinars
Fall Training Presentations:
•
•
•
•
•
•
High School Retest – August 13
The Basics of GAA – August 13
Looking Ahead to the 2014-15 Admin – August 14
Alignment – August 14
High School Mathematics – August 21
High School Mathematics: Questions & Answers – August 27
Located on GAA Presentations webpage
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/GAA-Presentations.aspx
77
Richard Woods,
Georgia’s School Superintendent
“Educating Georgia’s Future”
gadoe.org