Transcript Packing the kits Packing a Ketso after a workshop: • Move the centrepiece to the side so you can fold the felt •

Packing the kits
Packing a Ketso after a workshop:
• Move the centrepiece to the side
so you can fold the felt
• The slits are there to help you
move the felt
• Move any leaves that are
crossing over the slits or
overhanging the felts, keeping the
clusters of leaves (e.g. making
sure that if leaves are pointing at
each other, you keep them
together)
Packing a Ketso after a workshop:
• Check that all of the leaves and
icons are stuck firmly to the felt
and that none of them are on top
of the coloured branches or
ovals, where they won't stick
• Fold the kit twice along the slits
• Stack all your felts together then
gently fold them one more time
so they fit in the bag, without
creasing the leaves
• Remember that the leaves wash
clean in water!
Remember to watch the ‘How to’
Videos and use our practical checklists
Capturing results from Ketsos and
analysis
Capturing data from a Ketso workshop
There are three ways you can capture the data from a
Ketso workshop:
• Take a picture of the felts
• Write up a summary of key action points / ideas with icons
by them
• Write up all the data from the felts into Ketso Spreadsheet
Take a picture of the felts
• Take a picture of each quadrant as well as an overview of
whole felt to show the relationships.
• Check that the leaves are in focus and readable before you
rinse them clean!
• You need a decent quality camera (8 mega pixels or more),
an IPad also works well.
• Taking a picture helps to capture the key patterns and
relationships.
• It is a good idea to take a picture, even if you are typing
everything up, preferably before you move the felts.
Write up a summary of key action
points / ideas with icons by them
• You can simply write up the key action points
• And / or write up the ideas that have icons by them.
• For this you can use a simple Word template that Ketso
provides (See ‘Workshop Plans and Free Resources’ on
the Ketso website).
• The Word Template does not allow for much analysis, but
is fine to capture a few key points.
Write up all the data from the felts into
Ketso Spreadsheet
• There is a bespoke Ketso Spreadsheet, which leads you
through the process of entering data.
• This allows for analysis and shows more of the
relationships between the ideas.
• It takes roughly 45 minutes to an hour to write up one felt.
• If you have lots of felts, you may just want to write up the
ideas with icons by them, but still use the spreadsheet to
see patterns.
Write up all the data from the felts into
Ketso Spreadsheet
• There is a bespoke Ketso Spreadsheet, which leads you
through the process of entering data.
• This allows for analysis and shows more of the
relationships between the ideas.
• It takes roughly 45 minutes to an hour to write up one felt.
• If you have lots of felts, you may just want to write up the
ideas with icons by them, but still use the spreadsheet to
assist with analysis.
Remember: Ketso washes clean in water
• After you have captured your
results, all you need to do is
dunk the leaves in water
• Make sure you don’t get the kit
wet before you get the data!
• A drop of washing up liquid can
help clean up if you have left the
leaves a long time (rinse if off)
• A salad spinner helps with
drying, and you can stack leaves
between towels to dry
The key question for analysis is – what do
you want to get out of the workshop?
Ketso is a tool to capture ideas – it doesn’t do your
analysis for you.
• It does, however, help participants to structure and
prioritise the data.
• We have tools to help you to collate, synthesise and
explore the data in different ways, but you need to work out
what you are looking and spend time analysing the data
What else doesn’t Ketso do?
• Remind you of who was at the workshop – you need to
keep track and take notes
• Record everything that is said – again, you may need to
take notes or record sessions to get supplementary data
Capturing results: a Bespoke Ketso
Spreadsheet leads you through process
You need to enable macros and editing
Title is on the centrepiece, put data from all felts from the same
workshop or series of workshops in one spreadsheet
This form is for the legend – the meanings you assigned to the
leaves. The default is our most standard Ketso Seed.
The next form is for the felts, you can name each felt if you
wish to see whether there is a difference in the responses from
different groups, e.g. if workshops were held in different places
Branches go in this form, if you have pre-set branches most of
theme will be the same for each felt, and can be entered up
front
You can add more branches as you are working through each
felt and new ones come up, go back to branch button on the
top left
When you have finished set up, you see this
form for entering the data on each felt
Enter the data from one felt at a time. Start by selecting the
correct felt name for that felt. (Remember to change it when
you go on to a new felt)
Then select the branch name that you are starting with
(remember to change it when you go on to a new branch)
Then select the leaf colour of the first leaf you are entering
Then this space pops up for writing the words that are on the
leaf. When you are finished press enter.
As you enter more leaves, they fill up the spreadsheet. If you
have gone out of data entry mode, you can use the ‘Leaf +’
button to enter more data.
If a leaf has icons by it, you can record it in the data entry form,
then they show up in the spreadsheet and help you see what
has been identified as important
If leaves are obviously clustered together on the felt, you can
number them in order to show that the ideas are related to
each other. There is a space for this in the form
There is a button for sorting the leaves in different ways, e.g.
it can be useful to see all of the ideas associated with the
different branches from across different felts
You can also sort by colour, then icons, which gives you all of
the ideas highlighted as important for a particular question (leaf
colour). This can be useful for a quick summary or report.
The ‘Charts & Tables’ button allows you to create charts from
the data, giving another way to look for patterns. For
example…
You can see the total number of types of ideas. Note that the
numbers may be affected by the workshop process, e.g. if
people were asked to only put in one key challenge each.
Great Manchester Wetlands Partnership
Ideas By Leaf Type
1 What is working?
118
2 Future possibilities
167
3 Why don't the unengaged volunteer?
94
4 What do you get from volunteering?
101
0
20
40
60
80
100
120
140
160
180
You can see the distribution of types of ideas by branch
(themes given to structure the discussion). Note that the ones
with fewest ideas are usually emergent branches at each table.
Great Manchester Wetlands
– Ideas by Branch
Ideas By Partnership
Branch
Awareness Raising and Education
Communication
Implementation and Practical Activities
Planning and Decision Making
Citizen Science
Warm-up exercise
1 What is working?
2 Future possibilities
Attitudes
3 Why don't the unengaged volunteer?
Friends+feeling better fun!
4 What do you get from volunteering?
Funding and Accessibility
Infrastructure
Cross-cutting
Health
Environmental Sustainability
0
20
40
60
80
100
120
You can see the distribution of types of ideas by felt (this can
help with comparisons between workshops or groups).
Great Manchester Wetlands Partnership
Ideas By Felt
Wigan-Custodians3
Wigan-Custodians6
Wigan-Custodians5
1 What is working?
2 Future possibilities
Wigan-Custodians7
3 Why don't the unengaged volunteer?
4 What do you get from volunteering?
Wigan-Custodians4
Wigan-Custodians2
Wigan-Custodians1
10
20
30
40
50
60
70
80
90
There are columns to enable further analysis after the data has
been entered. For example the analyst can identify cross-cutting themes for further research or an in-depth report.
Looking at the data sorted by branch can be very helpful in
doing this analysis, as the ideas are already grouped into
similar themes, this helps you see patterns in the data
You can use as many of these columns as you need, and it is a
good idea if possible to have more than one person coding for
themes.
Reading the data in different ways (e.g. using different sort
options with the ‘sort’ button), enables you to read the data in
different sequences and look for patterns and themes.
You can look for emerging themes, and/or you can use an
existing framework and see which ideas fit against it, e.g. the
criteria for a funding bid or a research framework.
It is useful to have a column for ‘quotes’ – you can just put a y
there – and later you can filter just for these ideas, so you can
get words from participants to illustrate key themes.
You may also want to have a column for ‘actionable ideas’ – so
as you are going through the data, you can note concrete
actions that could be taken.
You may even want to make a ‘word cloud’ of the words in the
cross cutting themes (or the words on leaves, but they will need
editing to get to key words) – see http://www.wordle.net/
You can see types of ideas by cross-cutting theme (if the
analyst has used this function)
Great Manchester Wetlands Partnership
Cross cutting themes 1
Satisfaction from making a difference
Communication and making links
Education and skills
Attitudes and capabilities
Friendship and connections
Work with young people
Accessibility and transport
1 What is working?
Health and wellbeing
Science and nature
2 Future possibilities
Broad engagement
3 Why don't the unengaged volunteer?
4 What do you get from volunteering?
Enjoyment
Time
Linking across landscapes
Proactive engagement
Funding
Heritage and history
Cross-sectoral working
10
20
30
40
50
60
70
80
90
This can help you to notice surprising emergent themes….
Number of Ideas by Cross-Cutting Theme
Big Society and the Environment North West
Finance
Sustainability and integration
Inequality and power
Support and facilitation
Capacity building
Partnerships and sharing
Motivation
Levels of scale
Democracy
Perceptions
Barriers
Opportunities
Solutions
Accountability and gaps
Learning from each other
Time
Bureaucracy
Outdoor activities
Creativity and design
Use of natural resources
Volunteering opportunities
New business models
Business
Assets and ownership
Planning system
0
10
20
30
40
50
60
70
80
90
… For instance a major theme to emerge from a workshop
about the Big Society which was run with environmental groups
Number of Ideas by Cross-Cutting Theme
Big Society and the Environment North West
Finance
Top three themes:
• Finance
Sustainability and integration
Inequality and power
Support and facilitation
Capacity building
Partnerships and sharing
• Sustainability &
integration
Motivation
Levels of scale
Democracy
Perceptions
Accountability and gaps
• Inequality &
power
• (and this had the
most challenges)
Learning from each other
Time
Bureaucracy
Outdoor activities
Creativity and design
Use of natural resources
Volunteering opportunities
New business models
Business
Assets and ownership
Planning system
0
10
20
30
40
50
60
70
http://ketso.com/examples-case-studies/environment-sustainability#Big_Society
80
Joe Brady, Head of Integration Services
Scottish Refugee Council
“I have discovered that using the Ketso
spreadsheet allows the analyst to see surprising
themes from the synthesis of participants’ ideas
that may run counter to the dominant power
structures and perceived wisdom.
Ketso is unique in its ability to not only surface
new thoughts but also to provide a credible and
traceable evidence base for recommendations
that emerge from consultation.”
There are lots of resources on the Ketso website to help.
The FAQs link to examples of reports – from simple summaries to full reports:
http://ketso.com/faqs#reports
Further examples of reports can be found throughout the case studies:
http://ketso.com/examples-case-studies
The software can be downloaded here:
http://ketso.com/resources-downloads/downloads/software