United States Fire Administration Chief Officers Training Curriculum Operations Module 3: Incident Action Plan (IAP)/Planning Objectives United States Fire Administration Identify units within the planning section Identify.
Download ReportTranscript United States Fire Administration Chief Officers Training Curriculum Operations Module 3: Incident Action Plan (IAP)/Planning Objectives United States Fire Administration Identify units within the planning section Identify.
United States Fire Administration Chief Officers Training Curriculum Operations Module 3: Incident Action Plan (IAP)/Planning Objectives United States Fire Administration Identify units within the planning section Identify the roles and responsibilities within each unit Explain the planning process Ops 3-2 Overview United States Fire Administration Planning section is the “nerve center” of successfully organized incident Intuitive mental process—small incidents More conscious thought process—major disasters Ops 3-3 Overview (continued) United States Fire Administration Commanders: Use assistant to document resources and record this placement/actions Require input from technical specialists: – Haz Mat – US&R – Environmental issues Ops 3-4 The Planning Section United States Fire Administration Section responsibilities include: Collection, evaluation, and dissemination of tactical information Ops 3-5 The Planning Section (continued) United States Fire Administration Other section responsibilities include: Preparing incident-related documentation Collecting incident information / intelligence and developing an action plan Providing a primary location for technical specialists Ops 3-6 The Incident Action Plan (IAP) United States Fire Administration Planning’s documentation unit responsible for preparing IAP ICS requires a plan for every incident Ops 3-7 The Verbal IAP United States Fire Administration Simple (or small) incidents of short duration Developed by the IC Communicated to subordinates through verbal briefing Typically used for every response Ops 3-8 The Written IAP United States Fire Administration Complicated (or large) incidents of long duration Incidents of an unusual nature Two or more jurisdictions involved Several incident organizational elements have been activated Ops 3-9 The Written IAP (continued) United States Fire Administration Contains command decisions Provides clear statement of objectives and actions Prepared for specific operational period Ops 3-10 Operational Periods United States Fire Administration Duration determined by: Time needed to achieve tactical objectives Availability of fresh resources Environment Personnel safety Ops 3-11 IAP Development United States Fire Administration Develop early enough to ensure: Completion of written plan Availability and briefing of additional resources Ops 3-12 Planning Section Chief United States Fire Administration One of four general staff positions Ops 3-13 appointed by and reporting to the IC May have a deputy Determines need to activate/ deactivate planning section units Planning Section Units United States Fire Administration Four primary units exist: Resource Situation Documentation Demobilization Ops 3-14 Resource Unit United States Fire Administration Maintains status on all resources (equipment and personnel) assigned to incident Ops 3-15 Situation Unit United States Fire Administration Collects and processes information on the current situation Prepares situation displays and summaries Develops maps Provides projections for future situations) Ops 3-16 Documentation Unit United States Fire Administration Prepares IAP Maintains accurate, up-to- date incident files (on incident-related documentation) Provides duplication services Ops 3-17 Demobilization Unit United States Fire Administration Ensures orderly, safe, and cost-effective movement of personnel Develops incident demobilization plan Single-agency and/or smaller incidents may not require written plan or demob unit Larger incidents require demob unit established early Ops 3-18 Technical Specialists United States Fire Administration Report to and work within Planning Section May be reassigned wherever needed Often assigned to situation unit (if needed for short time only) May have own unit established Ops 3-19 Information and Intelligence Unit United States Fire Administration Appropriate in an incident with some need for tactical intelligence When no law enforcement entity is a member of the Unified Command Ops 3-20 The Planning Process United States Fire Administration Includes all steps taken by IC to produce IAP Begins with rapid planning effort of initial response IC Improved by implementing formalized steps and staffing needed for IAP development Ops 3-21 Applying ICS to an Incident United States Fire Administration Apply ICS when: Planning for event or possible incident Reacting to unexpected event or incident Ops 3-22 Planned Events/Possible Incidents United States Fire Administration Easiest to prepare for Planners: – Must know as much as possible about event – Build an organizational structure to meet need – Establish exactly what is required—before event Ops 3-23 Planning Stage United States Fire Administration Considerations include: Type of event Location/size/duration Single or multi-agency Single or multijurisdiction Command staff needs Kind, type, number of resources Ops 3-24 Planning Stage (continued) United States Fire Administration Considerations include: Staging areas Other required facilities Kind and type of logistical support Known limitations or restrictions Communications available Ops 3-25 Unexpected Major Incidents United States Fire Administration Most common Characterized by: – Time pressure – Scarce/specialized resource needs – Rapid expansion of incident – Overloaded communications – Incomplete information – Inexperienced on-scene staff Ops 3-26 Unexpected Major Incidents (continued) United States Fire Administration Staff experienced in control but inexperienced in expanded incidents Require immediate action First-responding units take initial steps to provide organization Ops 3-27 Any Incident United States Fire Administration Size up the situation Determine if human life at immediate risk Establish immediate objectives Determine number and kind of resources Develop action plan Ops 3-28 Any Incident (continued) United States Fire Administration Establish initial organization Consider span-of-control limits Ensure personnel safety Determine environmental issues Monitor work progress Review/modify objectives (and adjust plan) Ops 3-29 Transfer of Command United States Fire Administration Incoming IC is briefed and performs assessment of incident with initial response IC. Ops 3-30 Incoming IC Briefing United States Fire Administration Covers: Incident history Initial priorities and objectives Current plan Resource assignments Incident organization Resource ordering/needed Ops 3-31 Incoming IC Briefing (continued) United States Fire Administration Covers: Facilities established Status of communications Constraints or limitations Incident potential Delegation of authority Ops 3-32 Command Worksheet/Initial Written IAP United States Fire Administration Verbal for small, uncomplicated incidents Command worksheet at the Bn. Chief vehicle on larger, complex or unusual incidents Ops 3-33 Command Worksheet/ICS Form 201 United States Fire Administration Contains the following information: Map sketch Summary of current objectives and actions Current organization Resources summary Ops 3-34 ICS Form 201 United States Fire Administration Is used on initial attack wildfires Serves the same purpose as the command worksheet Used to move from a verbal to written IAP Only IAP used for first operational period Ops 3-35 Expanded, Written IAP United States Fire Administration For large, complex, or unusual events Many ICS functional groups contribute Initial IC may have started Composed of series of ICS forms Ops 3-36 Transferring Command United States Fire Administration Method #1: – Incoming IMT briefed by initial IC – IMT then takes over the incident Method #2: – Incoming IMT phases in for several hours; then takes over the incident Ops 3-37 Transferring Command (continued) United States Fire Administration Method #3: – Incoming IMT sits in on present team's planning meeting – IAP preparation takes place jointly – New team briefs and takes over next operational period Ops 3-38 Unit/Activity Log United States Fire Administration Every resource maintains this log Documents individual unit actions to: – Assist in developing after-action report – Justify state and Federal financial reimbursement Collected during demobilization Ops 3-39 Incident Action Plan Cycle United States Fire Administration Consists of eight sequential steps: 1. Understanding situation 2. Establishing incident objectives 3. Developing tactical direction and resource assignments 4. Conducting planning meeting Ops 3-40 Incident Action Plan Cycle (continued) United States Fire Administration Consists of eight sequential steps: 5. Preparing plan 6. Conducting operations briefing 7. Implementing plan 8. Evaluating plan Ops 3-41 Understanding the Situation United States Fire Administration Involves knowing: What has occurred Progress made Effectiveness (of current plan) If incident will expand (or get smaller) Present (and future) resource and organizational needs Ops 3-42 Developing Control Objectives United States Fire Administration Incident Priorities: Life safety Incident stabilization Environmental protection Property conservation Ops 3-43 Lloyd Layman’s Seven Strategies United States Fire Administration RECEO VS Rescue Exposures Confine Extinguish Overhaul Ventilation Salvage Ops 3-44 Establishing Incident Control Objectives United States Fire Administration Objectives must be: Attainable Measurable Flexible and broad Ops 3-45 Sample Control Objectives United States Fire Administration Mitigate, stabilize, or isolate all hazards that could cause personal injury within city limits Evacuate all residents from projected flood area by 1400 hours Search all damaged structures within city limits for casualties by 1600 hours Ops 3-46 Control Operations (Work Assignments) United States Fire Administration Work assignments that need to be accomplished by operations resources to complete a control objective Can be written as a strategy—answers what needs to be done Can be written as a tactic—answers how it will be accomplished Ops 3-47 Developing Control Operations United States Fire Administration The operations section chief collaborates with the IC on control objectives Develops the control operations (work assignments) to achieve the control objectives Ops 3-48 Developing Control Operations (continued) United States Fire Administration Control operations: Developed around specific operational period Must have measurable results Ops 3-49 Developing Control Operations (continued) United States Fire Administration State control operations in terms of accomplishments that can be achieved realistically within the operational period. Ops 3-50 Resource Assignments United States Fire Administration Assign for each specific work task Consist of kind and number of resources needed to achieve tactical operations Ops 3-51 Sample Control Operations United States Fire Administration For “mitigate, stabilize, isolate all hazards that could cause personal injury”: Control operations #1: Haz mat units monitor damaged properties for flammable or hazardous material leaks—take corrective actions Or… Control operation #2: First responders use fire Ops 3-52 line tape to isolate damaged properties that could cause further serious injury Sample Control Operations (continued) United States Fire Administration Or… Control operation #3: Stabilize all unsafe structures that will require entry by the public or incident personnel Or… Control operation #4: Structural engineers shall identify unsafe structures for entry and provide technical assistance on staging. Ops 3-53 Conducting a Planning Meeting United States Fire Administration Purpose: to capture information to develop IAP for next operational period Ops 3-54 Conducting a Planning Meeting (continued) United States Fire Administration Planning section chief leads meeting Usually held twice daily: – 0900 hours – 2100 hours Decisions driven by operations section requests Ops 3-55 Conducting a Planning Meeting (continued) United States Fire Administration Meeting steps: 1. Brief on situation and resource status 2. Set control objectives 3. Plot control lines, establish division boundaries, identify group assignments 4. Specify division tactics 5. Specify division/group resources Ops 3-56 Conducting a Planning Meeting (continued) United States Fire Administration Meeting steps: 6. Specify operations facilities and reporting locations 7. Place order for resources and personnel 8. Consider communications, medical, and traffic plan requirements 9. Finalize/approve/implement IAP Ops 3-57 Operational Planning Worksheet United States Fire Administration Developed to support planning process Used in planning meeting to develop tactical assignments and needed resources Used to prepare resource request for next operational period Often enlarged for meeting use Ops 3-58 Conducting a Planning Meeting (continued) United States Fire Administration Before the meeting, IC or unified command negotiate use of resources, strategies, and costs. Ops 3-59 Preparing the Plan United States Fire Administration IMT sections adjourn to complete their portions of plan Documentation unit responsible for preparing and duplicating IAP for each operational period Ops 3-60 Preparing the Plan (continued) United States Fire Administration Seven essential elements of IAP: ICS Form 202 ICS Form 203 ICS Form 204 ICS Form 205 ICS Form 206 Incident Map Traffic Plan Ops 3-61 1. INCIDENT NAME INCIDENT OBJECTIVES 2. DATE PREPARED 3. TIME PREPARED 4. OPERATIONAL PERIOD (DATE/TIME) 5. GENERAL CONTROL OBJECTIVES FOR THE INCIDENT (INCLUDE ALTERNATIVES) ICS Form 202 6. WEATHER FORECAST FOR OPERATIONAL PERIOD 7. GENERAL SAFETY MESSAGE 8. ATTACHMENTS (CHECK IF ATTACHED) ORGANIZATION LIST (ICS 203) ASSIGNMENT LIST (ICS 204) COMMUNICATIONS PLAN (ICS 205) ICS 202 MEDICAL PLAN (ICS 206) INCIDENT MAP TRAFFIC PLAN 9. PREPARED BY (PLANNING SECTION CHIEF) __________________ __________________ __________________ 10. APPROVED BY (INCIDENT COMMANDER) 1. INCIDENT NAME ORGANIZATION ASSIGNMENT LIST POSITION NAME 2. DATE PREPARED 6. OPERATIONAL PERIOD (DATE/TIME) 5. INCIDENT COMMANDER AND STAFF INCIDENT COMMANDER DEPUTY SAFETY OFFICER INFORMATION OFFICER LIAISON OFFICER 6. AGENCY REPRESENTATIVES AGENCY NAME ICS Form 203 7. PLANNING SECTION CHIEF DEPUTY RESOURCES UNIT SITUATION UNIT DOCUMENTATION UNIT DEMOB UNIT TECHNICAL SPECIALISTS 8. LOGISTICS SECTION CHIEF DEPUTY A SUPPORT BRANCH DIRECTOR SUPPLY UNIT FACILITIES UNIT GROUND SUPPORT UNIT B. SERVICE BRANCH DIRECTOR COMMUNICATIONS UNIT MEDICAL UNIT FOOD UNIT ICS 203 9. OPERATIONS SECTION CHIEF DEPUTY A. BRANCH I – DIVISION/GROUPS BRANCH DIRECTOR DEPUTY DIVISION/GROUP DIVISION/GROUP DIVISION/GROUP DIVISION/GROUP DIVISIONS/GROUP B. BRANCH II – DIVISION/GROUPS BRANCH DIRECTOR DEPUTY DIVISION/GROUP DIVISION/GROUP DIVISOIN/GROUP DIVISION/GROUP DIVISION/GROUP C. BRANCH III – DIVISION/GROUPS BRANCH DIRECTOR DEPUTY DIVISION/GROUP DIVISION/GROUP DIVISION/GROUP DIVISION/GROUP DIVISION/GROUP D. AIR OPERATIONS BRANCH AIR OPS BRNCH DIRECTOR AIR TACTICAL GRP SUP. AIR SUPPORT GRP. SUP. HELICOPTER CRD. AIR TNKER/FIX-WNG CRD. 10. FINANCE SECTION CHIEF DEPUTY TIME UNIT PROCUREMENT UNIT COMPENS./CLAIMS UNIT COST UNIT PREPARED BY (RESOURCES UNIT) 3 TIME PREPARED 1. BRANCH 2. DIVISION/GROUP ASSIGNMENT LIST 3. INCIDENT NAME 4. OPERATIONAL PERIOD DATE: ______________ TIME: ______________ 5. OPERATIONS PERSONNEL OPERATIONS CHIEF ______________________________ DIVISION/GROUP SUPERVISOR _____________________ BRANCH DIRECTOR ______________________________ AIR TACTICAL GROUP SUPERVISOR _________________ 6. RESOURCES ASSIGNED THIS PERIOD STRIKE TEAM/TASK FORCE RESOURCE DESIGNATOR LEADER NUMBER PERSONS TRANS. NEEDED DROP OFF PT/TIME PICK UP PT/TIME SYSTEM CHAN. ICS Form 204 7. CONTROL OPERATIONS 8. SPECIAL INSTRUCTIONS 9. DIVISION/GROUP COMMUNICATIONS SUMMARY FUNCTION CMMD FREQ. LOCAL REPEAT DIV/GROUP TACTICAL PREPARED BY (RESOURCES UNIT LDR.) SYSTEM CHAN. FUNCTION SUPPORT GROUNDTO-AIR APPROVED BY (PLANNING SECTION CHIEF) FREQ. LOCAL REPEAT DATE TIME ICS Form 205 1. INCIDENT NAME INCIDENT RADIO COMMUNICATIONS PLAN 2. DATE/TIME PREPARED 3. OPERATIONAL PERIOD DATE/TIME 4. BASIC RADIO CHANNEL UTILIZATION SYSTEM/CACHE CHANNE L FUNCTION FREQUENCY 5. PREPARED BY (COMMUNICATIONS UNIT) ICS 205 ASSIGNMENT REMARKS 1. INCIDENT NAME MEDICAL PLAN 2. DATE PREPARED MEDICAL AID STATIONS 5. INCIDENT MEDICAL AID STATIONS LOCATION NAME 6. TRANSPORTATION A. AMBULANCE SERVICES ADDRESS NAME B. INCIDENT AMBULANCES LOCATION 3. TIME PREPARED 4. OPERATIONAL PERIOD PARAMEDICS PHONE PARAMEDICS YES NO ICS Form 206 NAME ADDRESS 7. HOSPITALS TRAVEL TIME AIR GRND PHONE PARAMEDICS YES NO HELIPAD YES NO BURN CENTER YES NO 8. MEDICAL EMERGENCY PROCEDURES ICS 206 9. PREPARED BY (MEDICAL UNIT LEADER) 10. REVIEWED BY (SAFETY OFFICER) Preparing the Plan (continued) United States Fire Administration Completed forms sent to planning section, which assembles document All forms to planning no later than 2400 hours (or 1200 hours for the day shift) By 0400 hours, IC should review/approve plan Ops 3-67 Preparing the Plan (continued) United States Fire Administration Planning section prepares copies of IAP Distributes at next operations briefing At a minimum, copies provided down to division/group level Ops 3-68 Preparing the Plan (continued) United States Fire Administration IAP documents everything oncoming shift needs to know Oncoming shift reviews new IAP with off-going shift at the shift change Ops 3-69 Conducting an Operations Briefing United States Fire Administration Written IAP reviewed at operational briefing with oncoming shift Typical for two operational periods to exist – Two, 12-hour operational periods per 24hour day Ops 3-70 Conducting an Operations Briefing (continued) United States Fire Administration Off-going shift attendees include: IC General staff Command staff Key technical specialists Communications unit leader Situation unit leader Other positions (as requested by IC) Ops 3-71 Conducting an Operations Briefing (continued) United States Fire Administration Oncoming shift attendees include: IC (still the same person) General Staff Command Staff Branch, division, group, and unit overhead personnel Technical specialists Agency representatives Ops 3-72 Operations Briefing Agenda United States Fire Administration 16 basic items: 1. Introduction/welcome 2. Incident objective 3. Incident activities (past operational period) 4. Current and predicted weather 5. Incident boundaries, division breaks, group locations, drop points, etc. Ops 3-73 Operations Briefing Agenda (continued) United States Fire Administration 6. Division assignment lists 7. Incident radio communications plan 8. Safety message 9. Medical plan 10. Air operations summary Ops 3-74 Operations Briefing Agenda (continued) United States Fire Administration 11. Incident logistics issues 12. Incident finance/administration issues 13. Agency representative's issues 14. Media and incident information issues 15. Technical issues (by technical specialists) 16. Conclusion and direction of operations personnel to respective briefing sites Ops 3-75 Implementing the IAP United States Fire Administration Small incidents: – IC responsible for implementing verbal plan Large incidents: – General staff responsible for implementing portions of written plan Ops 3-76 Implementing the IAP (continued) United States Fire Administration Following operations briefing: Oncoming shift division/group supervisors: – Receive their briefings – Relieve the off-going supervisors Oncoming supervisors: – Brief and put to work resources assigned to their areas (using the IAP) – Use IAP mostly for reference thereafter Ops 3-77 Evaluating the Plan United States Fire Administration If personnel find deficiencies, they: Improve directions Provide additional resources Modify tactical operations Make changes to the next operational period The operations section chief may change tactical operations to accomplish an objective. Ops 3-78 Planning for Incident Demobilization United States Fire Administration For small (day-to-day) incidents, demobilization planning: – Is relatively simple – Does not require a written plan Larger incidents require a written plan Ops 3-79 Incident Demobilization (continued) United States Fire Administration Release priorities: Determined by all organization elements Made only after full understanding of long-term incident needs Ops 3-80 Pre-Incident IAPs United States Fire Administration If anticipated, IMT should have pre- incident IAP completed before disaster Document fleshed out/completed after IMT briefed by initial IC Ops 3-81 Pre-Incident IAPs (continued) United States Fire Administration May have for every type of major incident/disaster Can be loaded into computer-based IAP programs Ops 3-82 Activity 3.1 Pre-Incident Planning United States Fire Administration Ops 3-83 Activity 3.2 United States Fire Administration Incident Action Planning Ops 3-84 Module Summary United States Fire Administration Preparation and pre-incident planning ensure all contingencies have been anticipated and use of resources maximized Major incidents require fully expanded ICS organization Ops 3-85 Module Summary (continued) United States Fire Administration Written plan critical to ensure objectives, strategies, and tactics communicated to all incident personnel IAP not only communicates incident objectives but provides for safety and support of personnel Ops 3-86