Workshop: PM Structure April 26, 2006 Agenda Introductions Project Overview Plant Maintenance Project Timeline Future Blueprinting Sessions Discussion of Plants and Functional Locations Preview of Next Blueprinting Session Other.
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Transcript Workshop: PM Structure April 26, 2006 Agenda Introductions Project Overview Plant Maintenance Project Timeline Future Blueprinting Sessions Discussion of Plants and Functional Locations Preview of Next Blueprinting Session Other.
Workshop: PM
Structure
April 26, 2006
Agenda
Introductions
Project Overview
Plant Maintenance Project Timeline
Future Blueprinting Sessions
Discussion of Plants and Functional Locations
Preview of Next Blueprinting Session
Other Discussion
Project Overview
Implement SAP Plant Maintenance system
Provide integration with FI, HR, and MM
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Improve automated updates to customers about the status of work
Implement a Preventive Maintenance system for buildings, areas, and
equipment
Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
Project Timeline
What is the Plant Maintenance structure?
Plants
The “Maintenance Plant”
This represents the physical facility.
This is the entire UK campus: buildings and grounds.
It is also represents the place where maintenance materials are kept.
The “Planning Plant”
This is organizational in nature.
It provides a way to group the people and tasks into an organizational unit:
Main Campus PPD, Medical Center PPD, Utilities, and Housing.
The work groups are grouped by plant.
The task lists (maintenance procedures) are also associated with a Planning
Plant.
Certain system security is organized by plant.
What is the Plant Maintenance structure?
The Functional Location Structure
A Functional Location represents the next level of detail below the plant
in SAP Plant Maintenance
Typically models areas and then buildings
The highest level would be the “campus” (ex. UK)
The next level would be the responsible organization (ex. PPD, MPP,
HOU)
The third level is the building (ex. 0005)
This results in a Functional Location name: UK-PPD-0005
The fourth level is room (ex. 210A)
The lowest level Functional Location: UK-PPD-0005-210A
What is the Plant Maintenance structure?
How is the Functional Location Structure used?
Maintenance repairs and work requests are written referencing these
functional locations.
Work orders may be listed by functional location or rolled up to the
organizational area.
Accounting information for chargeback is automatically assigned to the
work order from the functional location. (This may be overridden if
required.)
Statistical reporting will provide summary work order counts and costs
at the functional location or organizational level(s) above it.
Equipment may be assigned to a functional location.
Proposed Plants
Maintenance Plant
The University has already established “UK00” as the primary plant for
purchasing and storing materials. This will be the “Maintenance Plant”
in the Plant Maintenance module.
Planning Plants
There is a logical division between the work groups for Main Campus
PPD, Medical Center PPD, Utilities, and Housing. The proposal is to
establish the planning plants CPPD, MPPD, UTIL, and HOUS (there is a 4
character software limitation).
The “Planner Groups” are plant-specific. These are used to group
orders and typically relate to a supervisor group or trade.
Proposed Planner Groups
Campus Physical Plant (CPPD)
REN – Minor Renovations
PNT – Paint Shop
CRP – Carpentry/Masonry
ENG – Engineering Services
ELE – Electric
ELC – Electronics
HVC – HVAC/Sheet Metal
PLB - Plumbing
TRK – Trucking/Recycling
GND – Grounds
GAR – Garage
CUS – Custodial
OPR – Building Operators
CAB – Cabinet
HTG – Heating/Cooling
Proposed Planner Groups
Medical Center Physical Plant (MPPD)
REN – Renovations
CON – Controls
ENG – Engineering
CUS – Custodial
ANX – Annex
HOS – Hospital
PRV – Preventive Maintenance
TRK - Trucking
Proposed Planner Groups
Housing (HOUS)
UND – Undergraduate
GRD – Graduate
PNT – Paint
CUS – Custodial
KEY – Key Shop
RES – Resnet
MOV - Movers
Proposed Functional Location Structure
Four primary levels:
Campus: UK
Organization: PPD, MPP, UTL, HOU
Building: Four digit number: 0005, 0293, 0009, etc.
Room: 210, 210A, 101, 15, etc.
This results in Functional Locations such as:
Main Campus: UK-PPD-0005-210A
Medical Center: UK-MPP-0293-101
Housing: UK-HOU-0009
Utilities: UK-UTL-CHIL
Topics For Next Blueprinting Session
Determine Maintenance Work Requests
Notifications
Types
Priorities
Work Centers (Shops/Groups)
Processing without Orders
Codes for Damages, Causes, and Activities
Communications to Originator and Worker