Transcript Welcome to Georgia Special Needs Scholarship Program New School Year Training This session will begin at 9:30 AM. While you are waiting, please do.

Welcome to Georgia Special Needs
Scholarship Program
New School Year Training
This session will begin at 9:30 AM.
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Acronyms
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Georgia Special Needs Scholarship Program- GSNS
Georgia Department of Education- GaDOE
Georgia Testing Identifier Number- GTID
Quality Basic Education Formula (QBE Formula) –the
State of Georgia funding formula used for determining
the amount of state education funds a school district
earns annually as described in O.C.G.A. § 20-2-161.
Acronyms Continued
• I.D.E.A.- Individuals with Disabilities Education Act
• IEP- Individualized Education Program
• Parent- refers to parent(s) or guardian(s)
Georgia Special Needs
Scholarship Program
Looking Ahead to
2014 - 2015 School Year
Georgia Special Needs Scholarship
Web Page
GSNS Web Page
• The web page for the Georgia Special Needs
Scholarship Program is www.gadoe.org/ExternalAffairs-and-Policy/Policy/Pages/Special-NeedsScholarship-Program.aspx
• Staff is very limited, so private schools need to read
what is provided to parents and schools on the web
page.
GSNS Web Page
• Parents are always instructed to go to the web page
www.gadoe.org/External-Affairs-andPolicy/Policy/Pages/Special-Needs-ScholarshipProgram.aspx
• Parents must first read the Understanding the
Program document found under the For Parents box.
• This document explains their choice options (public
& private) under the GSNS Program and how they
exercise those options.
GSNS Web Page
• It is the responsibility of the GaDOE to administer the
GSNS Program.
• It is a parent’s responsibility to be informed about
the program and its requirements.
• Refer parents to the GaDOE if they have questions
regarding the GSNS program.
GSNS Web Page
• It is the responsibility of private schools participating
in the GSNS Program to be informed about the
program and its requirements.
• Refer to the web page often since new information is
placed on it regularly.
• If you have yet not done so add this web page to
your favorites list.
Georgia Special Needs
Scholarship
Private School List
2014 – 2015 GSNS Private School List
• The GSNS Private School list is updated each time the
State Board of Education authorizes new private
schools.
• The final GSNS Private School List for the 2014 –
2015 school year was posted on the web page after
the July State Board of Education meeting.
2014 – 2015 GSNS Private School List
• The private school list contains location information
and phone numbers for parents to contact schools
regarding possible enrollment.
• The GaDOE does not recommend individual private
schools to parents.
• It is a parent’s responsibility to contact a private
school and ask questions to see if the school will be a
good fit for a student.
2014 – 2015 GSNS Private School List
• If the contact or mailing information for your school
changes at any point during the school year, make
sure you forward me the changes via email.
• I rely heavily on communication through email, so if
you don’t keep me updated on your school’s contact
information your school will miss important program
information.
Scholarship Calculator &
Award Sheets
GSNS Scholarship Calculator
• The scholarship calculator is posted on the GSNS web
page.
• The calculator contains a database of only the
students eligible (new and returning) to participate in
the GSNS Program for the 2014 – 2015 school year.
• The information contained in the database comes
from data public schools already reported to the
GaDOE.
GSNS Scholarship Calculator
• The calculator generates award sheets for eligible
students. It will not work if a student is ineligible for
the program.
• The award sheet generated by the scholarship
calculator is the only proof needed of a student's
eligibility.
GSNS Scholarship Calculator
• Schools must ask parents for a copy of a student’s
award sheet if a parent says a child is eligible.
• A parent will have an award sheet if a child is eligible
for the program.
GSNS Scholarship Calculator
• Since the award sheet is proof of a student’s
eligibility in the GSNS Program, parents do not apply
to the GaDOE to have their children participate in the
GSNS Program.
• The award sheet notifies a private school that a
student is eligible for the GSNS Program when the
parent applies for admission to the private school.
Sample of a Scholarship Award Sheet
Scholarship Award Sheets
• For the 2015 Fiscal Year (school year 2014 – 2015),
K-12 education funding continues to be reduced
through austerity cuts.
• The QBE Formula allocation was reduced by 9.72%.
• The award amount includes the austerity reduction
and is the maximum amount the Georgia
Department of Education can give out for a
student’s scholarship.
Scholarship Award Sheets
• The scholarship is made up of only state funds. Not
all services provided by a public school for a student
are paid for with state funds. By law, federal and local
funds are not included in the scholarship.
• No other funding is available through this program.
Scholarship Award Sheets
• The amount shown on the award sheet is the total
annual amount that will be paid over the course of
four quarterly payments as long as a student is
attending a participating private school during the
2014 - 2015 school year through the GSNS Program.
Scholarship Award Sheets
• It is the parent’s responsibility to always keep a copy
of a student’s award sheet.
• It is also a private school’s responsibility to keep a
copy of a student’s award sheet in its records.
Eligibility & Reporting of
GSNS Students
GSNS Eligibility
There are two groups of GSNS students:
A. Students entering the GSNS Program for the first
time for the 2014 – 2015 school year.
B. Students returning to the GSNS Program who
completed the 2013 - 2014 school year in a
participating private school.
GSNS Eligibility
• IMPORTANT: Due to funding, a student that attended
an authorized private school(s) for the 2013 - 2014
school year, but did not complete the year at a
private school is ineligible to participate in the GSNS
Program for the 2014 – 2015 school year.
• The only way a student can re-qualify for the Georgia
Special Needs Scholarship Program is to again meet
the program requirements outlined in law.
GSNS Eligibility
• If a parent is new to your school, he/she must provide
a copy of the scholarship award sheet for an eligible
student for the 2014 – 2015 school year.
• This applies for all students whether they participated
in the GSNS Program and completed the prior school
year at a different private school or are transferring to
your school from a public school.
GSNS Eligibility
• Without notification of a student’s eligibility by a
parent, a private school will not know to report a
student as enrolled under the GSNS Program to the
GaDOE.
• If a student is not reported by a private school to the
GaDOE then no scholarship payments are issued.
Reporting GSNS Students
• From July 8 through September 16, 2014, private
schools report GSNS eligible students enrolled at
their schools using the portal.
• This lets the GaDOE know which students are
participating in the private school choice option and
where they are attending school.
GSNS Eligibility Notification
• While GSNS eligibility notification is the
responsibility of a parent, a private school
should consider having a policy that asks a
parent directly if a student is eligible for the
GSNS Program.
GSNS Eligibility Notification
• Schools may also want to keep documentation
that a parent was asked about a student’s
GSNS eligibility when the student was
admitted to the private school.
GSNS Eligibility Notification
• Failure by a private school to report a
student to the GaDOE will affect the
scholarship payments for the student and
could affect his/her eligibility for the
GSNS Program.
2014 - 2015 School Year
Deadlines for Student Enrollment
Deadlines for Student Enrollment
• For the 2014 – 2015 school year parents will
again have three opportunities during a school
year to transfer an eligible student from a public
school to an authorized private school.
Deadlines for Student Enrollment
• The enrollment dates for the 2014 – 2015 school
year are:
September 15, 2014
December 15, 2014
March 4, 2015
• There will be no exceptions to these three
deadlines.
Deadlines for Student Enrollment
• The multiple enrollment dates only apply for
students that completed the 2013 - 2014 school
year in a Georgia public school.
• It DOES NOT apply to students that used the
private school choice option during the
2013- 2014 school year.
Deadlines for Student Enrollment
• For only the December or March dates, a parent
of an eligible student must file an Intent to File
for Scholarship form with the GaDOE.
• This application form will be available for
parents on the GSNS web page beginning in
October 2014.
Deadlines for Student Enrollment
• A private school will not be able to report an
eligible student to the GaDOE if the a parent has
not submitted an Intent to File for Scholarship
form to the GaDOE by the December 15 or
March 4 deadlines.
Deadlines for Student Enrollment
• September 15, 2014
NO FILING OF INTENT FORM REQUIRED.
• December 15, 2014
FILING OF INTENT FORM BY PARENT REQUIRED.
• March 4, 2015
FILING OF INTENT FORM BY PARENT REQUIRED.
Deadlines for Student Enrollment
• Schools will be cc’d on emails sent to parents
who have submitted a completed Intent to File
for Scholarship form to the GaDOE.
• This will let a school know that it can report a
student to the GaDOE.
Deadlines for Student Enrollment
• Students reported to the GaDOE by
private schools whose parents did not
submit an Intent to File for Scholarship
form to the GaDOE will not receive
scholarship payments.
Deadlines for Student Enrollment
• Scholarship payments are prorated for students
enrolling after the September 15 deadline.
• December 15:
1/2 of scholarship amount on the award sheet paid.
• March 4
1/4 of scholarship amount on the award sheet paid.
Deadlines for Student Enrollment
Deadline for parent
No. of payments if student
Date student starts submission of Intent to completes school year at private
at the private school
File form
school
Aug 1 - Sept 15
Not applicable
4 payments
Sept 16 - Jan 5
Dec. 15, 2014
2 payments
Jan 6 - March 4
March 4, 2015
1 payment
Deadlines for Student Enrollment
• If a student then continues in the GSNS
Program for the 2015 – 2016 and
completes the school year in an authorized
private school, then the full scholarship
amount for a student would be paid.
GSNS Program
Authorized Private Schools
Admissions Procedures
Admissions Procedures
for GSNS Students
• A private school participating in the GSNS Program is
not obligated to accept students that are eligible for
the GSNS Program.
• Parents and students must comply with all the
admissions policies in place at a private school.
Admissions Procedures
for GSNS Students
• A parent must read and understand any
contracts/agreements entered into with a private
school.
• A private school must provide a parent with written
copies of any contracts/agreements entered into with
the school (e.g. tuition reimbursement, fee schedules).
Admissions Procedures
for GSNS Students
• A private school must provide information in
writing for the parents of GSNS students
specifically addressing how tuition payments,
reimbursements, etc. are handled by the
private school for families whose children
participate in the GSNS Program.
Admissions Procedures
for GSNS Students
• Upon acceptance of a scholarship, a parent assumes full
financial responsibility for the education of the
scholarship student, including transportation to and
from the participating private school.
Admissions Procedures
for GSNS Students
• Once accepted into a private school a parent/guardian
must withdraw a student from the public school prior
to the beginning of the new school year following the
procedures of the public school.
• A student cannot be dually enrolled at a public and
private school and receive a scholarship through the
GSNS Program.
Individuals with Disabilities
Education Act
IDEA
IDEA
• Acceptance of scholarship shall have the same effect as
a parental refusal to consent to services pursuant to the
Individuals with Disabilities Education Act, 20 U.S.C.A.
Section 1400, et seq. O.C.G.A. § 20-2-2114(3)(f)
• This means that when parents accept funds received
through the GSNS Program for their children they are
refusing parental consent to services under IDEA.
IDEA
What this basically means is:
• A participating private school is not required to follow a
student’s IEP.
• While a student is attending a private school using a
scholarship under the GSNS Program, a school district is
not required to provide special needs services to a
student.
IDEA
A school district in which a private school is located must
consider a student participating in the GSNS Program for
receipt of proportionate share if the student enrolls in a
private school within the school district. The school
district makes the decision on which students will receive
services, what services will be provided, and will develop a
services plan for students that will receive services. The
parent/guardian of the GSNS student has no individual
right, but has the right to have his/her child in the group of
students for whom services are considered.
IDEA
• A student’s IEP can expire while he/she is participating
in the GSNS Program and attending an authorized
private school.
• Expiration of an IEP does not affect a student’s eligibility
for the GSNS Program while he/she continues to attend
an authorized private school.
IDEA
• While a participating private school is not required to
follow a student’s IEP, the GaDOE encourages parents to
ask a private school directly regarding the specific
special education or other services it provides for
students.
• The GaDOE also recommends that parents speak with
the private school directly about a child’s learning
disability(s) and ask the private school about what it can
implement to accommodate those needs.
IDEA
• The GaDOE encourages private schools to put services in
writing as a plan for a student’s education.
• A written plan can avoid confusion between a parent
and a private school.
Tuition and Fees
Tuition and Fees
• Scholarship funds received through the GSNS
Program are only intended to offset, not
completely pay for the tuition and fees at a
private school.
Tuition and Fees
• Private schools must provide tuition and fee
information to parents in writing.
• A private school must provide a parent with
written copies of any contracts/agreements
entered into with the school.
Tuition and Fees
• The GaDOE recommends to parents that they
read and understand any contracts/agreements
entered into with a private school before they
agree to have a student attend a private school.
Tuition and Fees
• Under the GSNS Program, if tuition and fees
charged by a private school are higher than
the scholarship award, a parent is responsible
for paying the additional tuition.
Tuition and Fees
Example:
• Tuition & Fees= $12,000
• Less Student Scholarship = ($5,000)
• Parent Financial Responsibility= $7,000
School provides in writing payment plan to parent.
Tuition and Fees
• Under the GSNS Program, if tuition and fees
charged by a private school are less than the
scholarship award, the GaDOE will pay the
lesser amount.
Tuition and Fees
Example:
• Tuition & Fees= $8,000
• Less Student Scholarship = ($9,000)
• GaDOE Financial Responsibility= $8,000
Fees Not Covered
GSNS funds cannot be used to pay for the following:
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•
•
•
Before or after school care
Meals
Tutoring
Transportation
Fees associated with field trips
Athletic fees
School supplies
Summer school programs or camps
Other fees as determined by the GaDOE
Tuition and Fees
• A private school participating in the GSNS Program is not
required to alter any of its tuition or fee policies.
• Any fees charged by a private school not covered by the
GSNS Program, can be charged by the private school and
are the financial responsibility of a parent.
• Private schools are required to provide this information
in writing to parents.
Tuition and Fees
• A private school cannot charge higher tuition or
charge unique fees it only applies to GSNS students.
• Random audits are done throughout the school year
to make sure schools are not doing the above.
• A school found in violation could lose its eligibility
to participate in the GSNS Program.
Tuition and Fees
• A participating private school can have a tuition plan
for its special needs students that is above the
tuition plan for its non-special needs students.
However, the additional tuition would have to be
charged to all families with special needs students
attending the private school, not just the GSNS
students at the school.
Uniforms
• The GSNS Program will pay for uniforms only if a
student’s scholarship is sufficient to cover these
costs.
• Parents must submit receipts to a school for uniform
costs by September 10, 2014, so schools will have
sufficient time to include this fee in its GSNS student
data submission to the GaDOE.
Uniforms
The only clothing items covered are:
Uniforms Pants (not jeans)
Uniform Shirts (e.g. polo shirts with a school’s logo)
Uniform Skirts
Sweaters with a school’s logo
Blazers with a school’s logo
• If a clothing item is not listed above, it is not a
covered cost under the GSNS Program.
Tuition and Fees
• Private schools must also refer to the Private
School Responsibilities document available on
the GSNS web page for all allowable uses of
funds paid through the GSNS Program.
Submitting
GSNS Student Data
to the GaDOE
Submitting GSNS Data to the GaDOE
• As explained earlier, it is a parent’s
responsibility to notify a private school that a
student is eligible for the Georgia Special
Needs Scholarship Program by providing a
copy of the scholarship award sheet to the
private school.
2014 – 2015 Submission Dates
• Four times during the school year private
schools submit the roster of eligible GSNS
students enrolled at their schools.
2014 – 2015
Payment Cycles
First Payment Cycle
• August 1 - September 30
Educational services provided by private schools
to students.
First Payment Cycle
• The portal will open on July 8 for the 2014 – 2015
school year.
• When the portal opens schools will be able to add
new students to their rosters.
First Payment Cycle
• For schools that participated for the 2013-2014
school year, information for students that did not
withdraw from a school will roll forward to the new
school year including their updated scholarship
award amounts.
First Payment Cycle
• Important: All schools must enter their
GSNS students’ (new and returning)
enrollment dates to reflect the first day
of school e.g. 08/11/2014.
• If the enrollment date is not updated it
will affect the system’s ability to issue a
payment for a student.
First Payment Cycle
• For this first submission schools must use the
submit button in the portal to send roster
information to the GaDOE.
• Roster information will not transfer to the GaDOE if
schools do not use the submit button.
• Instructions on how to enter and submit roster
information will be covered in the final part of this
presentation.
First Payment Cycle
• The portal will close at noon on September
16, 2014.
• After this date and time schools will not be
able to add or edit or submit student
information for the first payment cycle.
• Do not wait until close to the first deadline
date to begin entering student information.
First Payment Cycle
• Week of October 13
Schools will be mailed scholarship payments.
Second Payment Cycle
• October 1 – November 28
Educational services provided by private schools to
students.
Second Payment Cycle
• November 3 - 7: Private schools to update student
roster information in the porter for the second
payment cycle.
• There is no submission requirement for the second
payment cycle. A school will need to log onto the
portal only if there are changes to its roster of GSNS
students enrolled at the school e.g. a student
withdraws, an eligible student transfers in from
another participating private school.
Second Payment Cycle
• New students transferring from a public
school to a private school CANNOT be added
to a school’s GSNS student data for this
second payment cycle.
Second Payment Cycle
• Week of December 1
Schools will be mailed scholarship payments.
Next Enrollment Deadline
• December 15
Second deadline for eligible students to transfer
from a public school to enroll in an authorized
private school.
• Parents must submit an Intent to File for
Scholarship form with the GaDOE by
December 15.
Next Enrollment Deadline
• Students that enrolled in a private school from
a public school by December 15 would be
added to the private school’s GSNS Student
roster for the THIRD payment cycle AND only
if a parent has submitted an Intent to File form
to the GaDOE.
Next Enrollment Deadline
• New students transferring from a public
school to a private school cannot be added to
a school’s GSNS student data if a parent has
not submitted an Intent to File to the GaDOE.
Next Enrollment Deadline
• Again, schools will be cc’d on emails sent to
parents who have submitted a completed
Intent to File for Scholarship form to the
GaDOE.
• This will let a school know that it can report a
student to the GaDOE.
Third Payment Cycle
• December 1 – February 28
Educational services provided by private schools to
students.
Third Payment Cycle
• January 19 - 12
Private schools to update student roster information
in the porter for the third payment cycle.
• Schools can add students from December 15
enrollment deadline to receive a payment only if
the parents of the students submitted a completed
intent form to the GaDOE.
Third Payment Cycle
• There is no submission requirement for the third
payment cycle. A school will need to log onto the
portal only if there are changes to its roster of GSNS
students enrolled at the school e.g. a student
withdraws, an eligible student transfers in from
another participating private school or from a public
school.
Third Payment Cycle
• Week of February 16
Schools will be mailed scholarship payments.
Final Enrollment Deadline
• March 4
Final deadline for eligible students to transfer from
a public school to enroll in an authorized private
school.
• Parents must submit an Intent to File for
Scholarship form with the GaDOE by March 4.
Final Enrollment Deadline
• Students that enrolled in a private school from
a public school by March 4 would be added to
the private school’s GSNS Student roster for
the FOURTH payment cycle AND only if a
parent has submitted an Intent to File form to
the GaDOE.
Final Enrollment Deadline
• New students transferring from a public
school to a private school cannot be added to
a school’s GSNS student data if a parent has
not submitted an Intent to File to the GaDOE.
Final Enrollment Deadline
• Again, schools will be cc’d on emails sent to
parents who have submitted a completed
Intent to File for Scholarship form to the
GaDOE.
• This will let a school know that it can report a
student to the GaDOE.
Fourth Payment Cycle
• March 2 – May 29
Educational services provided by private schools to
students.
Fourth Payment Cycle
• April 6 - 10
Private schools to update student roster information
in the porter for the fourth payment cycle.
• Schools can add students from March 4 enrollment
deadline to receive a payment only if the parents of
the students submitted a completed intent form to
the GaDOE.
Fourth Payment Cycle
• There is no submission requirement for the fourth
payment cycle. A school will need to log onto the
portal only if there are changes to its roster of GSNS
students enrolled at the school e.g. a student
withdraws, an eligible student transfers in from
another participating private school or from a public
school.
Fourth Payment Cycle
• Week of May 4
Schools will be mailed scholarship payments.
• This is the last payment schools will
receive for the 2014 – 2015 school year.
Summary
Payment
Cycle
Education Provided
Student Enrollment
Deadline
1st
August 1 - September 30
September 15, 2014
2nd
October 1 – Nov 28
Not applicable
3rd
December 1 – February 28
December 15, 2014
4th
March 2 – May 29
March 4, 2015
Summary
Portal Open for
Payment Cycle Changes/Additions to Roster
Submission
Required
1st
July 8 - Noon Sept. 16
YES
2nd
Nov 3 - 7
No
3rd
Jan 19 - 22
No
4th
April 6 - 10
No
GSNS Portal
GSNS Portal
• Private schools submit student data to the
GaDOE using a secure portal.
• The web page for the Georgia Special Needs
Scholarship Program is
www.gadoe.org/External-Affairs-andPolicy/Policy/Pages/Special-NeedsScholarship-Program.aspx
GSNS Portal
• The URL for the portal log-in is posted on GSNS web
page.
GSNS Portal
• The portal is open for private schools to enter
new student information and to edit
information of returning students for the
2014 - 2015 school year.
GSNS Portal
• Private schools whose participation is new for
the 2014 – 2015 school year will be set up as a
school in the portal.
• New schools will receive a form in which they
will establish staff users in the portal. No more
than three users can be submitted by a school.
GSNS Portal
• The staff submitted by a private school will each
be issued a username and temporary password.
• When a user logs in for the first time, he/she will
establish a new password.
GSNS Portal
• Log-in information comes through an e-mail from
GaDOE Portal Support to the e-mail address(s)
provided by a private school.
• If a school does not receive this email, check
your spam folder.
• If it is not there, contact me immediately via
email, so I can follow up.
GSNS Portal
• Private schools are responsible for knowing
their passwords.
• Use the “I forgot my passphrase” link on the
GSNS Portal log-in page if a school needs to
reset its password.
GSNS Portal
• The GaDOE strongly recommends that two
people at the private school be responsible for
providing roster information of enrolled GSNS
students to the GaDOE.
• This allows for completion of work even if a
staff person is unavailable.
GSNS Portal
• When there are staff changes at the school,
contact the GSNS office via email, so the new
user can be given access to the portal and the
access of the prior user can be discontinued.
GSNS Portal
• For security and privacy reasons, all schools
should restrict who has access to a school’s
log-in information.
GSNS Portal
• At the end of the 2013 – 2014 school year
schools were required to withdraw students
that were not returning to their schools for
the upcoming school year.
• Any student that has not re-enrolled at a
school must be removed from its roster for
the 2014 - 2015 school year.
GSNS Portal
• For schools that participated for the 20132014 school year, information for students
that did not withdraw from a school will roll
forward to the new school year including their
updated scholarship award amounts.
GSNS Portal
• The GaDOE compares roster information
submitted by private schools to student data
submitted by public schools for verification
purposes.
• Students reported as full-time students by
public schools found on private school rosters
will not receive scholarship payments.
GSNS Portal
• Private schools found to be falsely
reporting students will have their
authorization to participate in the
GSNS Program revoked.
GSNS Portal
• Important: All schools must enter all their
GSNS students’ (new and returning)
enrollment dates to reflect the first day of
school e.g. 08/11/2014. If the enrollment
date is not updated it will affect the system’s
ability to issue a payment for a student.
GSNS Portal
• Schools will also need to update
parent/guardian information for a returning
student if that has changed.
GSNS Portal
• Schools will need to also complete a change in
student information form and email it to me, so I can
also make the change in the state’s accounting
system as the portal and this system are not linked.
• The GSNS Change in Student Information form is
posted on the program web page.
GSNS Portal
• Schools will also need to enter updated tuition
and fee information that applies to the 2014 2015 school year if a private school’s tuition
rates have changed for the new school year.
GSNS Portal
• Schools will need to enter the following information for
students new to a school:
GTID number printed on the award sheet.
 Enrollment date to reflect the start of the 2014 2015 school year.
Tuition and fee information for the 2014 - 2015
school year.
Parent/guardian information.
What is a GTID?
• A Georgia Testing Identifier.
• To streamline verification of student eligibility
for the GSNS Program, private schools must
submit a GTID for each GSNS student
submitted on their enrollment rosters through
the portal.
• The portal will not allow a private school to
add a student without a valid GTID.
How Does a Private School
Obtain a New Student’s GTID?
• The GTID is printed directly on a student’s
scholarship award sheet.
Tips on Portal Use
• Web Browsers- Only Use Internet Explorer
• Users will experience difficulty using other
browser e.g. Safari (Mac users), Google Chrome,
Firefox.
• If using IE version 11 select “compatibility view”
found under the tools menu in the browser.
Tips on Portal Use
• Timing Out- There is a 30 minute activity time
out. Just ensure you click around on the
various menus to remain active. If you are
within an application, save work often, so you
don't loose data.
– Users will receive a warning if the portal is going
to log him/her out due to inactivity.
Tips on Portal Use
• Submitting Data- Once a school submits its
information, no further changes can be made.
The editing icons will disappear from the
school’s student enrollment page.
Submitting GSNS Data to the GaDOE
1st Payment Cycle
• Once a data submission window has closed all
data submitted is locked and cannot be changed.
• If enrollment data is not submitted by a private
school, the first payments will not be mailed to it.
2014 - 2015 School Year
Entering Student Data
How it gets done.
Screen Shots for Entering
Student Enrollment Data
onto the GSNS Portal
• The web page for the Georgia Special
Needs Scholarship Program is
www.gadoe.org/External-Affairsand-Policy/Policy/Pages/SpecialNeeds-Scholarship-Program.aspx
Portal Log in link
Portal web address
Log-in with school’s username and password.
Username
Password
Click here if password is
forgotten or needs to be reset.
136
After logging in user will be brought to Site
Navigation page.
Select Scholarship Application.
Select Student Enrollment.
2015
Bellfa Group
Select Add Student to add students
Select Search to see school’s entire
student roster.
Select Add Student to add students.
When user selects “add a student” a blank student entry
page appears which user fills out.
2015
2013
Enter student GTID here, GTID is on award sheet.
Once GTID is entered student information self populates.
2015
2013
1234567899
Smith
01/01/01
6,038
School will fill in remaining fields.
2015
1234567899
Smith
01/01/01
Enter 0 for a fee not charged by the school.
Smith
08/11/2014
6,038
143
2015
1234567899
Smith
01/01/01
Smith
08/11/2014
Click Add once information is entered.
6,038
Student will appear on enrollment roster.
2015
1234567899
08/11/2014
01/01/01
Smith
Smith
User must click “Search” to see all students on
school’s enrollment roster. If user does not
click Search then roster will not appear.
2015
Search button
2015
2015
Bellfa Group
Bellfa Group
2015
Bellfa Group
2015
Bellfa Group
2015
2015
2015
Bellfa Group
Student A
Student B
Student C
Student D
Student E
Bellfa Group
Student F
Bellfa Group
Student G
Editing Student Information.
Addr. Location
Look for the yellow pencil icon to edit
student information.
Click on the yellow pencil icon to edit student
information.
When user clicks the pencil the student’s record will open for editing.
2015
1234567899
01/01/01
08/11/14
Schools must withdraw students not returning to a school. To withdraw a
student, enter the withdrawal date and the withdrawal reason. Then click
update to save.
2015
Smith
01/01/01
Smith
10/01/2014
Update
The student’s record will have the updated withdrawal information.
01/01/01
Smith
Smith
10/01/2014
When a school has completed adding and updating student information then it can submit.
A school should only submit when all adding and updating of its student information is
complete. The submission requirement only applies to the 1st payment cycle.
After clicking submit, user will see the following message
below: click “Certify” to submit, click “Cancel” if school is
not ready to submit. Once “Certify” is selected the school’s
data submission will be complete.
Data Entry- Points to Remember
• Only the legal guardian of a student can be
entered for a student.
• The parent/guardian entered will be the
person to whom the GSNS check is issued.
That parent/guardian must endorse the check
over to the school, so make sure the
parent/guardian can come to the school fairly
easily.
Data Entry- Points to Remember
• In divorce situations, it is the school’s
responsibility to verify to whom payments
must be issued.
• Schools must complete and email the change
of parent information form posted on the web
page when changing parent names from one
payment cycle to another.
QUESTIONS?
Thank you for being here today!
Please contact me with any questions
you have:
Linda Dunn, Ph.D.
[email protected]
404-463-5546