Transcript http://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asp www.vpa.ttu.edu >>>Faculty & Staff >>>Faculty Appointment & Review >>>Tenure Guidelines 2015 edition DOSSIER FORMS √ Provost’s copy is skeletal: reports of votes administrators’ letters curriculum vitae external letters basic.

http://www.depts.ttu.edu/cvpa/facultystaff/TenureGuidelines.asp
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>>>Faculty & Staff >>>Faculty Appointment & Review
>>>Tenure Guidelines
2015 edition
DOSSIER FORMS
√ Provost’s copy is skeletal:
reports of votes
administrators’ letters
curriculum vitae
external letters
basic information section
annual reports
ballot comments
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
DOSSIER FORMS
√ College’s version adds in Appendix:
unit procedures
√ Unit copy is comprehensive
Appendices present any information
deemed important to your case
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
DOSSIER CONTENTS
PROVOST – PDF on flash drive - (MASTER FORM)
___ 1.Title Page (Section Title Page)
___ 2.Table of Contents (Section Title Page)
___ 3.Declaration of OP Version (OP32.01, Attachment B,
pg. 3)
___ 4. Tally Cover Sheet (OP32.01, Attachment B, pg. 3)
___ 5.Ballot Statement Witnessed (Unit form)
___ 6.ONE, DEAN'S LETTER (Section Title Page)
___ 7.Blank page for dean's letter
___ 8.Candidate Statement of Access to contents (Unit
form)
___ 9.TWO, UNIT RECOMMENDATION (Section Title
Page)
___ 10.Blank page for chair or director's letter
___ 11. Fifth‐year review / guidance committee report (if
applicable)
___ 12. THREE, CURRICULUM VITAE (Section Title
Page)
___ 13.C.V. with ratings for research and creative
scholarship
___ 14. FOUR, EXTERNAL LETTERS (Section Title
Page)
___ 15.Biosketches of writers, all to fit on one to two pages
(Unit administrator)
___ 16.External letters of evaluation, re‐numbered to fit
section
(e.g. 4‐3, 4‐4. etc.)
___ 17.FIVE, BASIC INFORMATION (Section Title
Page)
___ 18. Letter of Appointment (OP32.01, Attachment B,
3,pg. 6)
___ 19.Items 3a‐3i (OP32.01, Attachment B, pg.
6‐7)
___ 20. SIX, TEACHING EFFECTIVENESS
(Section Title Page)
___ 21.Candidate Statement (one page)
___ 22. 5th‐Year Summary of Peer Evaluation
of Teaching (if applicable)
___ 23.Student Ratings, Qualitative and
Quantitative together, 1 pg. PER YEAR under
consideration OR
1 pg. each for all yrs’ Quantitative Summary &
representative Qualitative comments
___ 24.SEVEN, RESEARCH AND CREATIVE
SCHOLARSHIP
(Section Title Page)
___ 25.Candidate Statement on Research (one
page)
___ 26.EIGHT, PROFESSIONAL SERVICE
(Section Title
Page)
___ 27.Candidate Statement on Professional
Service (one page)
Outreach
___ 28.NINE, ANNUAL FACULTY REPORTS
(Section Title
Page)
___ 29.In chronological order: Annual Faculty
Reports with Administrator Evaluations; Peer
Evaluations/Guidance Committee Reports;
Midterm Review Materials
___ 30. TEN, APPENDIX: BALLOT
COMMENTS (Section Title Page)
___ 31. Typed, unsigned Ballot Comments, or
Statement indicating that No Comments Were
Provided
CVPA
ONE PDF on flash drive - ONE Hard Copy –
ORIGINAL LETTERS IN FOLDER
___ 1‐31. Copy of Master Form, Parts 1‐31
___ 32.ELEVEN, APPENDIX:
UNIT GUIDELINES AND PROCEDURES
(Section Title Page)
___ 33.Copies of relevant unit and area guidelines
For tenure and promotion
UNIT
ELECTRONIC OR PRINT, AS STIPULATED
BY UNITPROCEDURES
___ 1‐33.Copy of Master Form, Parts 1‐29, plus
Copy of CVPA Materials, Parts 32‐33
(ballot comment section is blank)
___ 34.TWELVE, APPENDIX:_specify_
(Section Title Page)
___ 35.Materials required for unit consideration;
repeat as necessary; retain in School only
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
TITLE PAGES & SECTIONS
Available on CVPA website, download
TABLE OF CONTENTS
Available on CVPA website, download
DOSSIER RESOURCES
Format Table
http://www.depts.ttu.edu/cvpa/facultystaff/FormatChecklistTable2013.asp
Section Title Pages
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/Major_Section_Title_Pages_2013.doc
Checklists
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CandidateChecklist.doc
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/CheckerChecklist.doc
http://www.depts.ttu.edu/cvpa/downloads/facultystaff/FormatChecklists/AdministratorChecklist.doc
Available on CVPA website, download
BASIC INFORMATION SECTION
BASIC INFORMATION
SECTION CONTAINS:
• Letter of Appointment
• Teaching Load, last 4 semesters
•
SUMMARIES of teaching evaluations
•
External letters & biosketches
•
Summary statements:
teaching
research
service
OP32.01, Attachment
BASIC INFORMATION,
TEACHING
(edit section for length)
SUMMARY of teaching effectiveness
• Statement (one page)
• Student Evaluations, Quantitative & Qualitative
• ONE PAGE / YEAR being considered OR One
page Quantitative, One page Qualitative
(covering all years)
•
Peer Evaluations (5-yr summary if available)
•
Unit Administrator takes responsibility
(if task is delegated, director initials)
EXTERNAL LETTERS
LETTERS OF REFERENCE
• Include only “official” solicited letters
•
At least 3 letters from “Peer Institutions”
•
Writers should have no “substantive relationship”
with candidate
•
Biosketch is required for each letter writer
•
Administrator is required to provide biosketches
•
Administrator must explain any substantive
relationships
•
All biosketches together fit on one page preceding letters
“PEER INSTITUTIONS”
 In 2010, the Provost stipulated that at least three external letters of
evaluation must originate from Peer Institutions. Candidates should
recommend several potential evaluators whose institutional
affiliations fulfill this criterion.
 Peer Institutions have been defined as those appearing on the list of
athletic conference affiliates available in the university’s strategic
plan Making It Happen. Members of the American Association of
Universities are also considered to be Peer Institutions.
 Aspirational peers (e.g., Oxford University) can be included.
“SUBSTANTIVE RELATIONSHIPS”
 In 2010, these were defined as dissertation advisory chairs, former
instructors of graduate coursework, close collaborators in research, etc.
 External evaluators should be encouraged to disclose relationships with
the candidate.
 The unit administrator must justify any substantive relationships within
the biosketch section.
THE CURRICULUM VITAE
THE C.V. IN THE DOSSIER
for mandatory decision:
be comprehensive
 Curriculum vitae = life’s education
 Show relative weight of responsibilities
changes over time
consistency of achievement
CURRICULUM VITAE, 1
Provide all important information from
Annual Reports (but not Digital Measures printout)
• TEACHING
Courses by semester (number & title)
Number of students
Service on graduate committees
Activities considered to be related to teaching
• RESEARCH
– administrator ranks by number
• SERVICE
…during your career at Tech
CURRICULUM VITAE, 2
Basic Information section
• Order within sections
Reverse Chronological Order
Provide Dates of Activities
• Specific categories vary by field
Cross reference if necessary
Avoid duplication of information
• Can summarize pre-Tech activities
duplicates
some
but
not
all
COLLEGE REVIEW
PRISTINE DOSSIERS…
…facilitate committee consideration
• Download and Use!!!
Candidate Checklist
Give Format-Checker List to appropriate staff
After faculty vote, give director the Unit
Administrator Checklist
COLLEGE REVIEW PROCESS
Committee know you
Committee knows your DOSSIER
 Unit Vote
 Unit Administrator’s letter
 Curriculum vitae
 External evaluators
 Annual reports & assessments
COLLEGE REVIEW PROCESS: PAC
Personnel Actions Committee
T&P Subcommittees
 Four members (two each unit, not home unit)
 One observer from home unit
 Observer leaves prior to voting
 Subcommittees issue independent vote
COLLEGE REVIEW PROCESS: SUBCOMMITTEE
 Can invite visitors to question
 Must invite visitors,
if negative vote is expected
in mandatory-year cases
REVIEW PROCESS TIMELINE
REVIEW PROCESS TIMELINE
 Meetings scheduled during summer
 Unit actions early to mid-September
 Dossiers arrive at college mid-October
 Dossiers are checked for form
 Dossiers are “officially accepted”
REVIEW PROCESS TIMELINE
 CVPA meetings late in October
 CVPA chair reports recommendation to
dean
 Dean decides & writes letter
 Dean’s letter edited into Provost PDF
 Provost PDF (copy) sent to you
 You verify that only change is the letter
 Dossiers to Provost, late November
REVIEW PROCESS TIMELINE
 Provost’s review December-January
 Recommendation to President
 Recommendation to Board of Regents
 Each decision is independent
 Only BOR can grant tenure
 BOR usually acts by March meeting
bona fortuna!
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