Transcript Section /Region Awards Training Maureen Masiulis Chair FY15 [email protected] Engineers Make a World of Difference.

Section /Region Awards Training
Maureen Masiulis
Chair FY15
[email protected]
Engineers Make a World of Difference
Agenda
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General Information
Awards Overview
How To Apply
Benefits of Applying
Tips to Winning
Changes to the Awards
Award Details
Questions
General Information
• All submissions are to be submitted
ELECTRONICALLY
• For each award your organization applies, a
separate application must be submitted.
• The submission deadline is July 1, 11:59 pm
CDT.
• Awards will be presented in October at WE15 in
Nashville, TN.
• Incomplete packages or those that exceed the
requirements will be removed from
consideration.
Awards Overview
• Communication Awards
• Collegiate Sections, Professional Sections, MAL
Regions, International Affiliates, Regions
• Multicultural Awards
• Motorola Foundation Multicultural Award:
• Professional Sections, MAL Region, International Affiliates
• The Boeing Company Multicultural Award
• Collegiate Sections
Awards Overview
• Membership Awards
• Collegiate Transition
• Collegiate Sections, Professional Sections, MAL Regions,
International Affiliates
• Collegiate to Career:
• Collegiate Sections (Small, Medium, Large)
• Region Membership:
• Regions
• Membership Retention Program
• Collegiate and Professional Sections (large, medium,
small), MAL Regions, International Affiliates
• Membership Recruitment Program
• Collegiate and Professional Sections (large, medium,
small), MAL Regions, International Affiliates
Awards Overview
• Outreach Awards
• Event/Series
• Collegiate & Professional Sections, MALs, International
Affiliates
• MOU Partnership Award
• Collegiate & Professional Sections, MALs, International
Affiliates
• Parent and Educator Program
• Collegiate & Professional Sections, MALs, International
Affiliates
• Professional Development Awards
• Program/Event
• Collegiate & Professional Sections, MALs, International
Affiliates
How To Apply
• Go to
http://societyofwomenengineers.swe.org/awards/regionsection
• Download awards packets
• Review all awards
• Choose awards for which your organization qualifies
• Follow all instructions
• Submit using the application tool by award deadline
• Links on next page and in the awards packet
How to Apply
Communications - https://app.smarterselect.com/programs/23216-Society-OfWomen-Engineers
Membership - https://app.smarterselect.com/programs/23109-Society-Of-WomenEngineers
Multicultural - https://app.smarterselect.com/programs/23217-Society-Of-WomenEngineers
Outreach - https://app.smarterselect.com/programs/23110-Society-Of-WomenEngineers
PD - https://app.smarterselect.com/programs/23218-Society-Of-Women-Engineers
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Create User Name & Password or login with existing account
Preview the application
Start a new application
Revisit Existing Application
Email notifications such as incomplete package reminders
Benefits of Applying
• Recognition of Outstanding Activities
• Sharing Best Practices
• Possible Cash Grants*
*Cash Grants vary annually and funds available will be distributed at
the discretion of the Board of Directors
Tips to Winning
• APPLY! APPLY! APPLY!
• Follow award instructions.
• Fulfill guidelines/report content and judging
criteria
• This includes word counts and information regarding
attachments
• Ask Questions if you don’t understand a
requirement!!
• The awards committee is here to help
• Submit by the deadline.
Changes to the Awards
• Clarified what SWE organizations are available
for each award (i.e. MAL, Collegiate Section,
Professional Section, Region, International)
• Use of Application Tool vice Survey Monkey
and Email
Awards - Communication
• These awards recognize Collegiate, Professional, Member-AtLarge (MAL) Regions, International Affiliates and Regions that
have developed the best communications program to inform and
develop its members and the general public
• Communications Award now includes all forms; brochures, web
pages, newsletters (printed & web), blogs, podcasts, social media,
CD’s, etc.
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Judging Basis
25% External Activities
25% Internal Activities
40% Membership Involvement / Results of the Program
10% Alignment*
*Alignment Criteria – Points will be awarded to programs that provide
consistent look and feel with SWE Society publication, programs that use
the templates and procedures provided for press releases,
and proper use of the logo and tagline.
Awards – Membership (Collegiate Transition)
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Sections (Collegiate and Professional), MAL Regions and International
affiliates who have the best collegiate transition program and sponsored the
largest number of paid collegiate transitions by June 30th of the current fiscal
year.
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Judging Basis
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Collegiate
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50% Transition Program/Event
– Membership Involvement, Creativity
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50% Transition Score
Transition score = (Transitions/Base)*100
Base = total paid members who are graduating students as of June 30 th of prior fiscal year
Professional, MAL and International
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80% Program/Event
– Membership Involvement, Creativity, Reach (number of events, , number of
collegiates (members & sections)
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20% Number of Transitions
Transitions = total number of paid transition memberships of eligible students by June 30 th of the current
fiscal year
Awards – Membership (Collegiate to Career)
• Collegiate Sections who have the best program for encouraging
ongoing collegiate involvement throughout college as well as
encourages graduating collegiates to stay involved with SWE as
they transition to professional status, and who have sponsored the
largest number of paid collegiate to career (C2C) memberships by
June 30th of the current fiscal year.
Judging Basis
• 50% C2C Program/Event
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Membership Involvement/Participation w/ Program/Events, Creativity
• 50% C2C Score*
* C2C score = (C2C members/Base)x100.
Base = total paid members as of June 30th of prior fiscal year
Awards – Membership (Region)
• Region(s) with the best Region Membership Growth & Retention
program AND strives toward the retention and growth percentage
goals for the year (for Professional and Collegiate). Region Z
(International) is eligible to submit for this award.
• Governors, Lieutenant Governors, or International Ambassadors
are asked to submit for this award.
• Judging Basis
• 20% Region Membership Program
• 80% Region Retention and Growth Scores (sections see
below)
• 40% Professional Section scores
• 40% Collegiate section scores
Awards – Membership (Retention Program)
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successful membership retention programs in Sections (Collegiate and
Professional), MAL Regions, and International Affiliates.
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Judging Basis
• Professional Sections
• 30% Retention Activities and Programs
• 35% Member Retention Score
• 10% Sustained Members
• 15% Dropped Members
• 10% Corporate Members
• Collegiate Sections
• 50% Retention Activities and Programs
• 35% Member Retention Score
• 15% Dropped Members
Awards – Membership (Recruitment Program)
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membership recruitment programs in Sections (Collegiate and Professional),
MAL Regions, and International Affiliates.
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Judging Basis
• Professional Sections
• 30% Recruitment Activities and Programs
• 35% Member Recruitment Score
• 10% New Member Involvement
• 15% Joint Section Activities
• 10% Corporate Involvement
• Collegiate Sections
• 40% Recruitment Activities and Programs
• 35% Member Recruitment Score
• 10% Joint Section Activities
• 15% New Member Involvement
Awards - Multicultural
MOTOROLA FOUNDATION AWARDS
• These awards recognize Professional Sections, MAL Regions and
International Affiliates that have developed and implemented the
best multicultural program to increase and retain a diverse
membership. Collegiate Sections cannot apply.
THE BOEING COMPANY AWARDS
• These awards recognize Collegiate Sections that have developed
and implemented the best multicultural program to increase and
retain a diverse membership. Professional Sections, MAL Regions
and International Affiliates cannot apply.
• Judging Basis
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Focus on Program Activities
Awards – Outreach (Event/Series)
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Sections (Collegiate and Professional), MALs and International affiliates
that have an outstanding event/series program
The Event/Series Award is not limited to a one-time only activity. It may be
a series of programs with the same theme.
Submission of multiple entries for the event/series awards is encouraged
Judging Criteria
• 20% Quality of the program
• 30% Relevance of the program to the mission and goals of SWE
• 15% Effort expended and amount of preparation by the submitting
organization
• 25% Participation and effectiveness of the program
• 10% Communication of the event
Awards – Outreach (MOU)
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Section (Professional or Collegiate), MAL, or International Affiliate that has
had an outstanding program targeted for the outreach organizations that
SWE has a Memorandum of Understanding (MOU) with: FIRST, Girls
Incorporated, and Girl Scouts of the USA.
The Outreach MOU Partnership Award is not limited to a one-time only
activity. It may be a series of programs with the same theme.
Judging Criteria
• 20% Quality of the program
• 30% Relevance of the program to the mission and goals of SWE and
MOU with FIRST, Girls Incorporated, or Girl Scouts
• 15% Effort expended and amount of preparation by the submitting
organization
• 25% Participation and effectiveness of the program
• 10% Communication of the program
Awards – Outreach (Parent and Educator)
• Sections (Professional and Collegiate), MALs and International
Affiliates that have an outstanding Outreach Parent and Educator
program.
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This program should clearly demonstrate an event or activity, or series of events
or activities, or component of an event, where engineering students and/or
professionals raise awareness of adult influencers (parents, teachers, or
counselors) on engineering career opportunities, importance of engineering as a
profession, and the need for a technically literate population.
• Judging Basis
• 20% Quality and innovation of the program
• 30% Relevance of the program to the mission and goals of SWE
• 15% Effort expended and amount of preparation by the submitting
organization
• 25% Participation and effectiveness of the program
• 10% Communication of the program
Awards – Prof. Development (Event/Program)
• Sections (Professional and Collegiate), MALs and International
Affiliates that have developed the best professional development
program or event.
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A program can be a one-day seminar with a variety of workshops or a series
comprised of at least two events that have a common theme
An event can be a single professional development or meeting or workshop.
The events can be held on different days.
Program must support the professional development goals of the Society.
Only one package can be submitted for this award.
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35% Event Description and Purpose
25% Attainment of Society and Submitting Organization Goals
15% Effectiveness
15% Participation (Planning and Attendance)
10% Innovative/Expansion of Program
Questions
• The Training Presentation & Replay is available
• SWE Website:
• Awards -> Section/Region Awards
• By Emailing:
• [email protected]