FB 2009-2011 STOCKTAKING SYSTEMWIDE PROGRAMS • JUNE 25, 2008 OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER.
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Transcript FB 2009-2011 STOCKTAKING SYSTEMWIDE PROGRAMS • JUNE 25, 2008 OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER.
FB 2009-2011
STOCKTAKING
SYSTEMWIDE
PROGRAMS
• JUNE 25, 2008
OFFICE OF THE BOARD OF REGENTS
OFFICE OF THE PRESIDENT
ACADEMIC PLANNING & POLICY
ADMINISTRATION
BUDGET & FINANCE/CFO
CAPITAL IMPROVEMENTS
CAREER & TECHNICAL EDUCATION
EEO/AA
LEGAL AFFAIRS
INFORMATION TECHNOLOGY SERVICES
RESEARCH
STUDENT AFFAIRS
EXTERNAL AFFAIRS & UNIVERSITY RELATIONS
The System has two requests pursuant to the
instructions for stocktaking and preparation.
Repair, Renewal and Replacement:
a. To support RR&R systemwide
b. Modernization – Kuali Request
These requests tie to the Strategic Outcome Resources and Stewardship – to make repairs &
maintenance a top priority in budget planning, and to
exercise exemplary stewardship over all of the
University’s resources for a sustainable future.
Current Maintenance Backlog
UHM
UHH
CCS
Total
$242.754 Million
$40.467 Million
$68.273 Million
$351.494 Million
6 Year Average Requirement
to Eliminate Backlog
$351.494 Million / 6 Years = $58.582 Million
UHM
UHH
CCS
Total
$40.459 Million
$6.745 Million
$11.378 Million
$58.582 Million
6 Year Average Requirement
UHM
UHH
UHWO
CCS
Total
$43.993 Million
$4.733 Million
$0.059 Million
$9.897 Million
$58.682 Million
Elimination of Backlog
Capital Renewal
Total
$58.582 Million
$58.682 Million
$117.264 Million
All Campuses Plan to Eliminate Maintenance
Backlog by 2015
All Campus Renewal Requirements will be
Financed
Capacity of Existing Offices for RRR is $38.5
Million
UHM
$28.0 Million
UHH
$3.5 Million
CCS
$7.0 Million
Impacted Offices Include:
UHM Facilities Planning and Management
UHH Facilities Planning and Construction
CCS Physical Facilities, Planning, and
Construction
SYS Office of Capital Improvements
SYS Office of Procurement and Real Property
Management
SYS Disbursing
Capacity of $38.5 Million/Year
Capital Renewal Requirements of $58.7
Million/Year
Workload Increase of 53%
Capacity of $38.5 Million/Year
Capital Renewal and Backlog Requirements of
$117.3 Million/Year
Workload Increase of 205%
UHM
Registered Architect/Engineer
UHH
Registered Architect/Engineer
CCS
SYS
SYS
SYS
1.0 Position at $60,204
Procurement – Procurement Specialist
2.0 Positions at $79,428 Each
OCI – Administrative Officer
1.0 Position at $79,428
Registered Architect/Engineer
5.0 Positions at $79,428 Each
1.0 Position at $60,204
Disbursing – Pre-Audit Clerk
1.0 Position at $37,968
Personnel
11.0
Positions
Other Current Expenses
Recurring
Non-Recurring
$793,800
Total Request
$12,704
$39,996
$846,500
FY 10 Request
FTE (P) FTE (T)
A. Personal Services
11.00
FY 11 Request
($)
0.00 793,800
B. Other Current Expenses
12,704
C. Equipment
39,996
TOTAL REQUEST
11.00
0.00 846,500
FTE (P) FTE (T)
11.00
FY 12
($)
0.00 793,800
12,704
11.00
0.00 806,504
FY 13
FY 14
FY 15
($ thous) ($ thous) ($ thous) ($ thous)
794
794
794
794
13
13
13
13
807
807
807
807
UH’s current financial management information system
(FMIS) is no longer supported by Software AG since 1997
UH is on our own for all support
FMIS is no longer repairable to meet the University’s
on-going fund accounting requirements
Running out of account codes, school codes, etc.
Budget and financial data is necessary for timely internal
financial information and compliance, and to produce
financial statements for audit purposes
UH’s financial management system supports all 10
campuses, all PI’s and over 122 AO/FOs
2,715 authorized FMIS users
UH’s financial management systems produces and records:
FY 2007 over 5,689,323 transactions
More than 60,000 Pcard transactions/year
6,400 travel documents/year
40,000 purchase orders/year
5,000 electronic funds transfer documents/year
Maintains 59,068 accounts
Services 195,750 active vendors
Integrated budgeting & financial management
Embedded Workflow for all transactions
Electronic attachments as needed
Based on common higher education business practices
Integrated management of contracts & grants
Web access to all functions
Shared investment in upgrades
e.g. encumbrance of payroll for budgeting purposes
Compliance changes and new services
Modern open technology
Reduces vendor lock-in
IT
Systems Administrator
IT
Database Administrator
IT
IT
FMO
FMO
4.0 Positions at $75,000 Each
Information Technology Specialist
1.0 Position at $85,000
Developers
1.0 Position at $85,000
Applications Database Admin
2.0 Positions at $75,000 Each
1.0 Position at $60,204
Business/System Analysts
7.0 Temporary Positions at $60,204 Each FY2010
2.0 additional Temporary Positions at $60,204 FY2011
FY 10 Request
FTE (P) FTE (T)
A. Personal Services
9.00
B. Other Current Expenses
C. Equipment
TOTAL REQUEST
9.00
FY 11 Request
($)
7.00 1,101,632
FTE (P) FTE (T)
9.00 1,222,040
680
680
680
680
1,878,350
1,243,980
197
197
197
197
961,600
28,650
19
19
19
19
9.00 2,494,670
896
896
896
896
7.00 3,941,582
9.00
($)
FY 12
FY 13
FY 14
FY 15
($ thous ($ thous ($ thous ($ thous
)
)
)
)
9.00
Major CIP Planning
Public/Private Partnership Studies
University of Hawai‘i Project Adjustment Fund
Long Range Development Plans
UHM LRDP Update ($1.000 Million)
UHH Kalākaua Marine Education Center at
Puakō LRDP ($250,000)
MAU Moloka‘i Education Center LRDP
($100,000)
Infrastructure Studies
UHM Infrastructure and Utility Master Plan
($1.700 Million)
UHH Infrastructure and Utility Master Plan
($400,000)
Project Development Reports
UHM Research Facility ($1.100 Million)
UHH College of Pharmacy ($500,000)
Other Facility Planning Studies
SYS Comprehensive Development Strategies for
Major Rehabilitation of Buildings ($500,000)
SYS Comprehensive Forensic Engineering
Assessment Studies for Major Renovations
($500,000)
SYS Other Planning Studies ($200,000)
Feasibility Studies
Appraisal Reports
8 Studies - $400,000
Conceptual Master Planning
8 Studies - $400,000
Entitlement Assessments
4 Reports - $400,000
Highest and Best Use Land Utilization Studies
4 Studies - $800,000
2 Studies - $200,000
Conceptual Design Alternatives
4 Studies - $600,000
To Enable the Transfer of Unrequired Project
Balances to Account for Transfer to Other
University Projects
Nominal Amount of $4,000 for CIP Elements of
Plans, Design, Construction, and Equipment
Project
FY 2010
FY 2011
Total
Major CIP Planning
$4.650M
$1.600M
$6.250M
Public/Private
Partnership Studies
Project Adjustment
Fund
Total
$2.800M
$2.800M
$5.600M
$0.004M
$0.000M
$0.004M
$7.454M
$4.400M $11.854M
Replacement facility will dramatically improve availability
of mission-critical information and communications
capabilities serving entire UH system and
students/faculty/staff on all islands
UH’s first EOC will support executive response to natural
and man-made disasters
Significant improvements in sustainability by placing
“energy hogs” in appropriate facilities for the first time
Will enable other renovations to proceed as scheduled, e.g.,
50+ year-old Keller Hall scheduled for next biennium
$50.6m requested for construction
$4.7m already appropriated
Design underway and due for completion during FY09
QUESTIONS?