FB 2009-2011 STOCKTAKING SYSTEMWIDE PROGRAMS • JUNE 25, 2008 OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER.
Download ReportTranscript FB 2009-2011 STOCKTAKING SYSTEMWIDE PROGRAMS • JUNE 25, 2008 OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER.
FB 2009-2011 STOCKTAKING SYSTEMWIDE PROGRAMS • JUNE 25, 2008 OFFICE OF THE BOARD OF REGENTS OFFICE OF THE PRESIDENT ACADEMIC PLANNING & POLICY ADMINISTRATION BUDGET & FINANCE/CFO CAPITAL IMPROVEMENTS CAREER & TECHNICAL EDUCATION EEO/AA LEGAL AFFAIRS INFORMATION TECHNOLOGY SERVICES RESEARCH STUDENT AFFAIRS EXTERNAL AFFAIRS & UNIVERSITY RELATIONS The System has two requests pursuant to the instructions for stocktaking and preparation. Repair, Renewal and Replacement: a. To support RR&R systemwide b. Modernization – Kuali Request These requests tie to the Strategic Outcome Resources and Stewardship – to make repairs & maintenance a top priority in budget planning, and to exercise exemplary stewardship over all of the University’s resources for a sustainable future. Current Maintenance Backlog UHM UHH CCS Total $242.754 Million $40.467 Million $68.273 Million $351.494 Million 6 Year Average Requirement to Eliminate Backlog $351.494 Million / 6 Years = $58.582 Million UHM UHH CCS Total $40.459 Million $6.745 Million $11.378 Million $58.582 Million 6 Year Average Requirement UHM UHH UHWO CCS Total $43.993 Million $4.733 Million $0.059 Million $9.897 Million $58.682 Million Elimination of Backlog Capital Renewal Total $58.582 Million $58.682 Million $117.264 Million All Campuses Plan to Eliminate Maintenance Backlog by 2015 All Campus Renewal Requirements will be Financed Capacity of Existing Offices for RRR is $38.5 Million UHM $28.0 Million UHH $3.5 Million CCS $7.0 Million Impacted Offices Include: UHM Facilities Planning and Management UHH Facilities Planning and Construction CCS Physical Facilities, Planning, and Construction SYS Office of Capital Improvements SYS Office of Procurement and Real Property Management SYS Disbursing Capacity of $38.5 Million/Year Capital Renewal Requirements of $58.7 Million/Year Workload Increase of 53% Capacity of $38.5 Million/Year Capital Renewal and Backlog Requirements of $117.3 Million/Year Workload Increase of 205% UHM Registered Architect/Engineer UHH Registered Architect/Engineer CCS SYS SYS SYS 1.0 Position at $60,204 Procurement – Procurement Specialist 2.0 Positions at $79,428 Each OCI – Administrative Officer 1.0 Position at $79,428 Registered Architect/Engineer 5.0 Positions at $79,428 Each 1.0 Position at $60,204 Disbursing – Pre-Audit Clerk 1.0 Position at $37,968 Personnel 11.0 Positions Other Current Expenses Recurring Non-Recurring $793,800 Total Request $12,704 $39,996 $846,500 FY 10 Request FTE (P) FTE (T) A. Personal Services 11.00 FY 11 Request ($) 0.00 793,800 B. Other Current Expenses 12,704 C. Equipment 39,996 TOTAL REQUEST 11.00 0.00 846,500 FTE (P) FTE (T) 11.00 FY 12 ($) 0.00 793,800 12,704 11.00 0.00 806,504 FY 13 FY 14 FY 15 ($ thous) ($ thous) ($ thous) ($ thous) 794 794 794 794 13 13 13 13 807 807 807 807 UH’s current financial management information system (FMIS) is no longer supported by Software AG since 1997 UH is on our own for all support FMIS is no longer repairable to meet the University’s on-going fund accounting requirements Running out of account codes, school codes, etc. Budget and financial data is necessary for timely internal financial information and compliance, and to produce financial statements for audit purposes UH’s financial management system supports all 10 campuses, all PI’s and over 122 AO/FOs 2,715 authorized FMIS users UH’s financial management systems produces and records: FY 2007 over 5,689,323 transactions More than 60,000 Pcard transactions/year 6,400 travel documents/year 40,000 purchase orders/year 5,000 electronic funds transfer documents/year Maintains 59,068 accounts Services 195,750 active vendors Integrated budgeting & financial management Embedded Workflow for all transactions Electronic attachments as needed Based on common higher education business practices Integrated management of contracts & grants Web access to all functions Shared investment in upgrades e.g. encumbrance of payroll for budgeting purposes Compliance changes and new services Modern open technology Reduces vendor lock-in IT Systems Administrator IT Database Administrator IT IT FMO FMO 4.0 Positions at $75,000 Each Information Technology Specialist 1.0 Position at $85,000 Developers 1.0 Position at $85,000 Applications Database Admin 2.0 Positions at $75,000 Each 1.0 Position at $60,204 Business/System Analysts 7.0 Temporary Positions at $60,204 Each FY2010 2.0 additional Temporary Positions at $60,204 FY2011 FY 10 Request FTE (P) FTE (T) A. Personal Services 9.00 B. Other Current Expenses C. Equipment TOTAL REQUEST 9.00 FY 11 Request ($) 7.00 1,101,632 FTE (P) FTE (T) 9.00 1,222,040 680 680 680 680 1,878,350 1,243,980 197 197 197 197 961,600 28,650 19 19 19 19 9.00 2,494,670 896 896 896 896 7.00 3,941,582 9.00 ($) FY 12 FY 13 FY 14 FY 15 ($ thous ($ thous ($ thous ($ thous ) ) ) ) 9.00 Major CIP Planning Public/Private Partnership Studies University of Hawai‘i Project Adjustment Fund Long Range Development Plans UHM LRDP Update ($1.000 Million) UHH Kalākaua Marine Education Center at Puakō LRDP ($250,000) MAU Moloka‘i Education Center LRDP ($100,000) Infrastructure Studies UHM Infrastructure and Utility Master Plan ($1.700 Million) UHH Infrastructure and Utility Master Plan ($400,000) Project Development Reports UHM Research Facility ($1.100 Million) UHH College of Pharmacy ($500,000) Other Facility Planning Studies SYS Comprehensive Development Strategies for Major Rehabilitation of Buildings ($500,000) SYS Comprehensive Forensic Engineering Assessment Studies for Major Renovations ($500,000) SYS Other Planning Studies ($200,000) Feasibility Studies Appraisal Reports 8 Studies - $400,000 Conceptual Master Planning 8 Studies - $400,000 Entitlement Assessments 4 Reports - $400,000 Highest and Best Use Land Utilization Studies 4 Studies - $800,000 2 Studies - $200,000 Conceptual Design Alternatives 4 Studies - $600,000 To Enable the Transfer of Unrequired Project Balances to Account for Transfer to Other University Projects Nominal Amount of $4,000 for CIP Elements of Plans, Design, Construction, and Equipment Project FY 2010 FY 2011 Total Major CIP Planning $4.650M $1.600M $6.250M Public/Private Partnership Studies Project Adjustment Fund Total $2.800M $2.800M $5.600M $0.004M $0.000M $0.004M $7.454M $4.400M $11.854M Replacement facility will dramatically improve availability of mission-critical information and communications capabilities serving entire UH system and students/faculty/staff on all islands UH’s first EOC will support executive response to natural and man-made disasters Significant improvements in sustainability by placing “energy hogs” in appropriate facilities for the first time Will enable other renovations to proceed as scheduled, e.g., 50+ year-old Keller Hall scheduled for next biennium $50.6m requested for construction $4.7m already appropriated Design underway and due for completion during FY09 QUESTIONS?