Philadelphia Coordinators’ Guide to Enrollment 2014 - 2015 Accessing the PASA Reading & Math Enrollment Website.
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Philadelphia Coordinators’ Guide to Enrollment
2014 - 2015
Accessing the PASA Reading & Math Enrollment Website
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Visit PASA R&M Enrollment Website
Go to: www.rm.PASAdigital.com 3
Log In or Register
• If you logged in to this site in 2013-2014 for enrollment… 4
Log In or Register
• Log in using the same email and password.
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Log In or Register
• Log in using the same email and password.
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Note: If you can successfully log in at this point, you may skip ahead to slide 24.
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Log In or Register
• If you did not log in to this site in 2013 2014 for enrollment… 7
Log In or Register
• A new account has recently been created for you and you only need to complete the registration process.
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Activate Your New Account
• Click “Register” on the login screen.
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Activate Your New Account
• Provide your email address and click “Check Registration Status”… [email protected]
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Activate Your New Account
• Then click “Send Confirmation Email” to send the email to complete your account registration. 11
Activate Your New Account
• You will receive the following email.
PASA R&M 12
Activate Your New Account
• You will receive the following email.
If you do not receive the email, be sure to check your spam/junk folder.
PASA R&M 13
Activate Your New Account
• Click the link within the email to complete your account registration.
PASA R&M 14
Activate Your New Account
• Provide the required information and then log in.
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Activate Your New Account
• Provide the required information and then log in.
Note: If you can successfully log in at this point, you may skip ahead to slide 24.
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Log In or Register
• If you try to log in with your information from last year… [email protected]
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Log In or Register
• And receive a message that your email is not registered on this site… lllllllll 18
Log In or Register
• Or, if you try to register your account… 19
Log In or Register
• And receive a message that your email has not been pre-registered on this site… 20
Log In or Register
• It is likely because your district Coordinator was told someone else would be the Coordinator for your school this year.
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Log In or Register
• It is likely because your district Coordinator was told someone else would be the Coordinator for your school this year.
• You will need to contact her to request that you be the Coordinator instead, and then email [email protected] if this change is approved.
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Log In or Register
• An account will be created for you at that point and you will receive the email to complete your account registration.
PASA R&M 23
Enrolling Students for PASA Reading & Math
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Review Your Roster
• Click the “Students” tab or “Student Setup” to access your student roster.
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Review Your Roster
• Initially, this list shows students in grades 4 through 8 who are expected to take PASA this year in your particular school.
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• It shows…
Review Your Roster
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Review Your Roster
• Each student’s PASA ID #, name, grade, and test levels… 28
Review Your Roster
• The assigned Assessor… 29
Review Your Roster
• And if the enrollment record has been verified by you and/or the Assessor.
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Review Your Roster
• And if the enrollment record has been verified by you and/or the Assessor.
Note: Only those students with both Assessor and Coordinator checkmarks are officially enrolled.
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Assign Assessors
• First, assign an Assessor for each student already in your school roster.
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Assign Assessors
• Click on each student to expand his/her record.
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Assign Assessors
• Scroll to the bottom of the record and select an Assessor from the drop down list.
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Assign Assessors
• Scroll to the bottom of the record and select an Assessor from the drop down list.
If a desired Assessor does not appear in this list, email [email protected] to request that an account be created for him/her.
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Assign Assessors
• Once you assign an Assessor to each student in your school roster… 36
Assign Assessors
• The students’ records will automatically show up in their respective Assessor’s roster.
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Assign Assessors
• The students’ records will automatically show up in their respective Assessor’s roster.
Note: An Assessor will not be able to view a student’s record in his/her Assessor roster unless he/she is the Assessor assigned within the record.
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Add Students
• If any of the students who will take PASA in your school are missing from your roster… 39
Add Students
• Click “Enroll New Student” to add each one.
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Add Students
• Provide the student’s PA Secure ID #, first and last name, and birth date… 41
Add Students
• Then click “Check For Existing Record” to see if a PASA record already exists for this student.
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Add Students
• If no PASA record exists for this student… 43
Add Students
• Provide the information required to complete the student’s record.
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Add Students
• Provide the information required to complete the student’s record.
• Assign an Assessor.
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Add Students
• Provide the information required to complete the student’s record.
• Assign an Assessor.
• Then click “Save New Student Record.” 46
Add Students
• The student will now appear on your roster and the assigned Assessor’s roster.
added!
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Add Students
• If you try to add a student to your roster and receive a message that he/she already exists in your district… 48
Add Students
• Email [email protected] to request that the student be assigned to your particular school.
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Add Students
• Once PASA Reading & Math assigns the student to your school, he/she will automatically appear on your roster… 50
Add Students
• And you can then assign an Assessor for him/her.
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Add Students
• If you try to add a student to your list and receive a message that he/she already exists in a different district… 52
Add Students
• Email [email protected] to request that the student be assigned to Philadelphia and your particular school.
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Add Students
• Email [email protected] to request that the student be assigned to Philadelphia and your particular school.
Note: 11 th grade students will be considered “in a different district” because after 3+ years of not enrolling with PASA we do not assume they are still with their 8 th grade district.
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Add Students
• Again, the student will automatically appear on your roster once PASA Reading & Math assigns him/her to your school… 55
Add Students
• And you can then assign an Assessor for him/her.
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Add Students
• Assessors can now: 57
Add Students
• Assessors can now: – Make changes to their students’ records 58
Add Students
• Assessors can now: – – Make changes to their students’ records Create records for brand new students 59
Add Students
• Assessors can now: – – – Make changes to their students’ records Create records for brand new students Contact PASA to request that a student with an existing PASA record be assigned to Philadelphia and their particular school 60
Add Students
• Assessors can now: – – – Make changes to their students’ records Create records for brand new students Contact PASA to request that a student with an existing PASA record be assigned to Philadelphia and their particular school
With these changes comes greater flexibility in the enrollment process for you and your Assessors. We strongly urge you to decide how you want the process to work for your school and communicate this to your Assessors.
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Add Students
• Assessors can now: – – – Make changes to their students’ records Create records for brand new students Contact PASA to request that a student with an existing PASA record be assigned to Philadelphia and their particular school
For example, you may wish to add all students and then have your Assessors only make changes to records. Or, you may want your Assessors to add all students and make all changes to records. The choice is yours, but just be sure that everyone understands the desired procedure and that your Assessors are aware of their responsibilities and the sequence in which they should occur.
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Remove Students
• If your roster lists any student(s) who will not be taking PASA in your school… 63
Remove Students
• If your roster lists any student(s) who will not be taking PASA in your school…
Note: This includes students who have moved to another school or district, are taking PSSA, are not in a tested grade, etc. This does not include students who should be tested by your school but will not take the test due to reasons like religious exemption, extended absence, or medical emergency.
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Remove Students
• Email [email protected] to request that the student(s) be removed from your roster.
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Remove Students
• The student will no longer appear in your roster or the Assessor’s roster once PASA Reading & Math removes him/her.
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Verify Student Records
• Once your roster includes all of the PASA-eligible students in your school… 67
Verify Student Records
• And your Assessors have verified each student’s record… 68
Verify Student Records
• You must then verify each student’s record to officially enroll him/her for testing.
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Verify Student Records
• Click on each student’s name to expand his/her enrollment record.
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Verify Student Records
• Review the student information… 71
Verify Student Records
• Review the student information… • Make any changes, if necessary… 72
Verify Student Records
• Review the student information… • Make any changes, if necessary… • And click “Update Record.” 73
Verify Student Records
• Once all of the student information is correct, click the Coordinator box...
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Verify Student Records
• To add your Coordinator checkmark.
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Verify Student Records
• The enrollment process is complete once you verify the records for all of the students in your school.
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Verify Student Records
• The enrollment process is complete once you verify the records for all of the students in your school.
Remember: Only those students with both Assessor and Coordinator checkmarks are officially enrolled.
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Verify Student Records
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Please note:
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As the Coordinator, you are required to have the final approval and verification of each student’s record.
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Verify Student Records
• If an Assessor makes any changes to a student record after you add your Coordinator checkmark… 79
Verify Student Records
• The Coordinator checkmark will automatically be removed and you will need to re-verify the student record.
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Verify Student Records
• The Coordinator checkmark will automatically be removed and you will need to re-verify the student record.
If you do not reactivate the checkmark, the student will not be enrolled and you will not receive materials for him/her.
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Verify Student Records
• The Coordinator checkmark will automatically be removed and you will need to re-verify the student record.
For this reason, we strongly recommend that you coordinate with your Assessors so that they verify all of their records first before you do any verifying.
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Verify Student Records
• The Coordinator checkmark will automatically be removed and you will need to re-verify the student record.
We also urge you to check your roster one final time on or near the December 12 deadline to make sure that all students have two checkmarks.
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Using Your Roster Throughout the Year
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Refer to Roster
• Your online roster will serve as your live roster throughout the year.
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Download Roster
• If you would like a copy of your roster in the form of a spreadsheet… 86
Download Roster
• Click the “Admin” tab or link.
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Download Roster
• Click “Data Downloads.” 88
Download Roster
• Click “Live Student Enrollment File”… 89
Download Roster
• And then click “OK” to view or save the file.
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Report Assessed Students
• After testing, you and/or your Assessors will need to return to your roster… 91
Report Assessed Students
• To indicate whether each student was assessed.
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Report Assessed Students
• To indicate whether each student was assessed.
More information about this step will be provided as the test window approaches.
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Thank you!
• This concludes the enrollment training for Philadelphia Coordinators.
• If you have any questions about working in the PASAdigital system or completing the enrollment process for Reading & Math, please email:
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