Transcript 2)Shashidhara Pre examination preparation work

Pre examination preparation work
for
arranging question papers
needed for
conducting the written examination
at the scheduled time slot
Presentation
by
Desk 42
MSBTE, Mumbai
QUESTION PAPER DISTRIBUTION
NETWORK
MSBTE , MUMBAI
(SOURCE)
RBTE
MUMBAI
PUNE
AURANGABAD
DISTRIBUTION CENTRES
(DC)
EXAMINATION CENTRES
(EC)
NAGPUR
Preparations needed at Institute
• Each institute should identify the question
paper codes needed for examination.
Sources for working the question paper codes
needed are;
 Date wise examination time table for the
institute.
 Report of examination forms confirmed at
institute level.
 Corrected seating chart at the institute.
 Study of institute wise question paper
inventory.
Typical report of
candidates filling
examination forms
from an institute
Typical segregation
of application data
on excel sheet for
assessing the
question paper
need.
Typical institute level
question paper inventory
Preparation at examination centre
• Check the attached centre’s time table.
• Compare the question paper requirement
submitted by attached centre with the
question paper inventory for the EC.
• Report at the earliest any shorts to concerned
distribution centre.
• Send a copy of report to concerned RBTE.
Preparation at the distribution centre
• Check the inventory requirement submitted
by examination centre and attached centre.
• Hold a meeting of connected examination
centres before receiving the question paper
stock from RBTE.
• Report to concerned RBTE about the
additional requirements and urgent needs.
Sequence of question paper distribution
activity
Msbte receives the printed question papers from security press
Msbte carries out the inward inspection and stores the question papers at
the strong room
RBTEs Visit the strong room at msbte and receive question papers needed
for the region, segregate it distribution centrewise and store at the strong
room itself
RBTEs Hold meeting of DCs To assess any additional requriements after
the DCs Carry out analysis of the question paper inventory in consultation
with ECs And attached centres
RBTEs Receive the stock of question papers from MSBTE Along with
additional requirements communicated just a few days before
commencement of examination and distribute the same to DCs. The ECS
get question papers on the day of examination through DC.
MEETING NEED FOR QUESTION PAPERS
AFTER RECEIVING THE STOCK AT DC
• DC Has to communicate the need to RBTE.
• RBTE Communicates the need to D 42 At
MSBTE.
• MSBTE Arranges to send the needed question
paper to the required location through RBTE.
• EC OR DC Have to route their request through
the concerned RBTE.
MEETING URGENT NEED FOR QUESTION PAPER AT THE
EXAMINATION CENTRE
• Don't panic.
• Don't send the students reported for examination back
by saying question papers are not received.
• Don't do any thing which puts the students under any
sort of pressure.
• Contact the DC / RBTE / D 42 at MSBTE Immediately.
• Keep communication modes like fax / internet ready for
receiving the information.
• The request will be handled witout fail and all necessary
instructions to solve the problem will be issued.
HANDLING SHORTAGE OF QUESTION PAPER DUE TO
MISCOUNT, BLANKS, DAMAGED PAPERS IN THE PACKET
• Contact the concerned RBTE and act according
to the directives received.
• Report the entire case along with the steps
taken as per RBTEs directives in writing to the
secretary MSBTE.
• Don’t take any action voluntarily without
informing the concerned RBTE.
HANDLING SITUATION WHERE WRONG
QUESTION PAPER PACKET IS OPENED
• Such situation arises when the examination
team is not attentive to the changes in
examination time table.
• If the question paper packet opened is not for
the scheduled slot on the scheduled date as per
time table, immediately inform (Verbally as
well as in writing) the matter to concerned
RBTE.
• Send a copy of the written communication sent
to RBTE to MSBTE through FAX or through
e_mail.
HANDLING SITUATION WHERE WRONG QUESTION PAPER
EMERGES WHEN SEALED PACKET OF DESIGNATED QUESTION
PAPER FOR THE EXAMINATION SLOT IS OPENED.
• Such a situation arises due to error on printer’s side.
• If the question emerging from the sealed packet is
not for the scheduled slot on the scheduled date as
per time table, immediately inform (Verbally as well
as in writing) the matter to concerned RBTE.
• Send a copy of the written communication sent to
RBTE to MSBTE through FAX or through e_mail.
HANDLING THE SITUATION WHERE STUDENTS COMPLAIN
ABOUT MISSING DATA IN QUESTION PAPER OR ABOUT
QUESTION BEING BEYOND THE SCOPE OF SYLLABUS.
• Ask the students to continue their writing work.
• Take the opinion of subject expert at the examination
centre / institute.
• If the subject experts feels that data is short, question is
out of syllabus, take their opinion in writing.
• Take a written complaint from the students after the
examination and inform them that the matter is being
referred to MSBTE for further necessary action. Don’t
speculate the possible outcome to the complaint
before the students.
• Forward the students complaint along with the expert’s
opinion to D 42 at MSBTE through chief officer in charge
of examinations / Principal at the institute
Important contacts for communication
• Secretary,
Maharashtra State Board Of Technical Education,
Government Polytechnic,4th floor ,49, Kherwadi, Bandra
(E), Mumbai-400 051.
Phone Numbers : 91-022-26471255, 26472122,
26475077, 26478296. Fax: 91-022-26473980, 26473979,
Email ID: [email protected]
• Deputy Secretary, D 42, Maharashtra State Board Of
Technical Education, Government Polytechnic,4th floor
,49, Kherwadi, Bandra (E), Mumbai-400 051. Phone
Numbers : 91-022-26471255, 26472122, 26475077,
26478296 Ext: 478, Fax: 91-022-26473980, 26473979,
Email ID: [email protected]
Important contacts for communication
• Mumbai Sub-Region
2nd Floor, Govt. Polytechnic, 49,Kherwadi, Bandra(East), Mumbai:400051, Phone:022-2647 3253,Fax:
022-2647 3254
E-mail: [email protected]
• Pune Region
Dy.Secretary, Maharashtra State Board of Technical Education,Region Office, 412-E,Shivaji Nager,
Bahirat Patil Chowk,Pune-411 016
Phone: 020-2565 6994/2566 0319
Fax: 022-2565 2308, E-mail: [email protected]
• Nagpur Region
Dy.Secretary, Maharashtra State Board of Technical Education,Region Office,Sadar,Nagpur-440 001
Phone: 0712-256 2223/ 256 4836, Fax: 0712-256 0350
E-mail: [email protected]
• Aurangabad Region
Dy.Secretary, Maharashtra State Board of Technical Education,Region Office,Osmanapura,Aurangabad431005, Phone: 0240-2331273/ 2334025 , Fax: 02240-234 9669, E-mail: [email protected]
Thank you