Transcript Environmental Health & Safety Assistant Web-Based Hazardous Waste Pickup Request Tutorial Environmental, Health, Safety, and Risk Management University of Alaska Fairbanks Updated January 2014

Environmental Health & Safety
Assistant
Web-Based Hazardous Waste Pickup Request Tutorial
Environmental, Health, Safety, and Risk Management
University of Alaska Fairbanks
Updated January 2014
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• EHSRM purchased the program Environmental Health
& Safety Assistant from On Site Systems, Inc. of St.
Louis
• This program allows you to make non-radioactive
hazardous waste pickup requests electronically
• If you are on a UAF campus or at a UAF facility, all you
need is access to the internet. It will work with any web
browser.
– Note: there may be issues with Internet Explorer
• If you need to connect from off-campus locations, you
will need to install the Cisco AnyConnect VPN software:
http://www.alaska.edu/oit/services/vpn-connection-services/
2
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Although you can request a waste pickup from the login page without being
entered into the system, it is highly recommended that you register with
EHSRM. Doing so will make it easier for future pickup requests.
• If you are already in the system and have a username and password,
proceed to the next slide
• If you have not been entered into the system, please contact Andrea
Krumhardt at
474-5197 or [email protected]
• Have the following information available:
 Lab location (building and room number)
 Name and UAF ID number for the PI (Principle Investigator), employees
and(or) students working in the lab that will need access to the inventory
 Preferred username and password otherwise one will be assigned to
each lab worker
̶
note: one username and password can be assigned to all personnel under a
PI
3
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Once you have your Username and Password,
you can log onto the system using the following
URL:
http://137.229.5.169/ehsaweb/ehsawebisapi.dll
 Once you log on to the program, your URL will look
like this:
http://137.229.5.169/ehsaweb/ehsawebisapi.dll/0ib1ie4
0z9fr851bbqqlj13jcx0z/
 The string of characters after the “.dll/” may be
different when you log on
 You can bookmark the URL with or without this last
string of characters
4
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Some points to remember:
 Do not use your browser’s back button to return to
the previous page. It won’t work. Use “Submit”,
“Main Menu”, “Back”, “Cancel”, “Select”, “Done”, or
“Log Off”.
 This symbol
will bring up a pop-up list for you to
choose from. In some fields, choosing from the
pop-up list will be the only way to enter information
into that field.
5
EH&S ASSISTANT:
Hazardous Waste Pickup Request
The Login Page will look like this:
• Type in your Username and
Password (not case sensitive)
then press “return” or click
the “Login” button
Use the “Change Password”
link to change your
password. It must be at
least 4 characters long.
 If you wish to change your
Username, contact EHSRM
 Use this link for a one-time
only chemical waste pickup
request. All repeat users
should login.
6

EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Once logged on, you will
see all of the PIs that you
have been linked to (may
be just 1 to +30!)
• If you are linked with
many labs, you may
scroll down the PI list or
click the fist letter of the
PI’s last name from the
alphabet above to select
the correct inventory
7
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Once you have selected the PI, click on the
“Waste Pickup” link under the CHEM menu
Selected PI’s name
8
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• If you constantly generate the same waste chemicals, consider
making a single request. It will be easy to duplicate the request the
next time you have the same waste stream to be picked up.
• You can also enter multiple waste chemicals in one request
• To get started with a new request, click on “Add Request”
9
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• The next page of your request will appear with the PI code and
name, department code and name all pre-populated.




The Lab/Location fields can only be entered by clicking on the blue “i” and then selecting from the pop-up list
Enter contact by clicking on the blue “i” to select or simply type in the contact name
Enter a contact phone
Do not enter the waste detail in the “Comments” section. This field can include other information such as
additional contact names and numbers.
• Then click on “Enter Pickup Detail”
PI CODE
D6 UAF
PI’s NAME
UAF DEPARTMENT
10
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• The request detail page will look like this:
11
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Required fields include:
– Waste Type (do not use the “Mixed Waste” button unless you absolutely do not know
what is in the waste container)
– Physical Form: Gas, Liquid or Solid
– # of Units, Quantity (container size—how much will it hold) & Unit of Measure (gr, ml,
Lt, Lb, Kg etc.) If you have the same chemical waste in different sized containers, you will
need to add additional containers to the request.
– Total Waste Quantity, Unit of Measure Add up the waste quantity in all the containers
and put the amount here. Estimate if unsure.
– Container type. If you do not see your container type in the drop down menu, let
EHSRM know and they will get it in the list
• Optional fields include:
– Location of waste. This is were you are storing the waste in the lab. Do not enter the
room number here as that information was entered on the first part of the request.
– Comments. Include any other information that you think the EHSRM Hazardous Waste
employees should know about. For example, is there anything else mixed in with the
waste chemical that is not a chemical such as soil, kim-wipes, broken glassware.
12
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Now you are ready to enter the waste chemicals
 If you have a waste chemical that is not a mixture, simply type it into this
field or click on the blue “i” to choose from your inventory
 Then click on the “Attach” link above the table and to the right. Your
chemical will be entered into the table.
 You do not need to worry about the Chemical # or CAS #
 If you made a mistake, click the “detach” link in the table and start over
 Click the “Submit” button when you are done
13
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• If you have a mixture and know the percentages:
 Enter the first chemical component in the field just above the table by typing
in or clicking on the blue “i” to choose from your inventory
 Enter the “% of Content” for the chemical in the next field
 Click on the “Attach” link above the table and to the right. Your first
component will be entered into the table. Keep entering and attaching the
chemical components and their percentages until 100% is reached.
 Click the “Submit button (you will not be able to click the submit button until
the “% of Content” reaches 100%)
14
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Once you submit a chemical waste, you have the opportunity
to add another container to your request, or…
• If you are finished, click “Done”
15
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• Review your request. You can:
 Add to it by clicking the orange highlighted “+Add+” link
 Edit the request by clicking on the “Edit” link below the “Add” link
 You can return to your inventory by clicking the “Main Menu” or Back button,
or “Log Off” by clicking the link in the upper right corner
 Note the Request Number and make sure you clearly mark your waste
containers/tubs with this number. You can request orange chemical waste
stickers from EHSRM to put on your containers. There is a space on the sticker
to put the Request Number.
600
Joe Lab
PI name
16
EH&S ASSISTANT:
Hazardous Waste Pickup Request
• If you generate the same chemical waste, you can duplicate this
request in the future without having to start completely over
 The next time you log on to the Waste Pickup link, if you do not see your
previous request, it means the pick up has been completed.
 Click on the “Completed Pickups” button and then “Duplicate this Request” in
the 3rd column. Then click on “Incomplete Pickups” button to edit the request,
e.g. change the number/size of bottles, location of waste, etc. then click submit.
 Click on “Log Off” or “Main Menu” to exit program or work on your inventory
600
Joe Lab
PI name
17
EH&S ASSISTANT:
Hazardous Waste Pickup Request
If you have any questions, contact
Andrea Krumhardt, Assistant Industrial Hygienist at
474-5197 or [email protected]
or
Richard Deck, Hazardous Materials Supervisor at
474-5617 or [email protected]
18