Palomar College Environmental Health & Safety Introduction The Injury and Illness Prevention Plan in compliance with Cal-OSHA General Industry Safety Order 3203,
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Palomar College Environmental Health & Safety Introduction The Injury and Illness Prevention Plan in compliance with Cal-OSHA General Industry Safety Order 3203, effective July 1, 1991, is a written "safety" program designed to help Palomar College staff and students maintain a safe and healthy working and learning environment. This presentation will describe the goals, authority and responsibilities of all employees and students under the program. We will address compliance, hazard identification, accident reporting and investigation, hazard mitigation, training, communication and program documentation. By making employee safety a priority, we will reduce injuries and illnesses, increase productivity and generally promote a safer, healthier environment for all individuals at Palomar. Goals The purpose of the Injury and Illness Prevention Plan is to decrease the potential risk of disease, illness, injuries and harmful exposures by protecting the health and safety of employees through training and heightened awareness. Responsibility The Superintendent/President of the Palomar Community College District has the ultimate authority and responsibility for the Injury and Illness Prevention Plan. They delegate this authority through the normal chain of command; to the Vice Presidents, Deans, Directors, Department Chairpersons, and to each Palomar College Employee. Each employee is responsible for ensuring his or her safety. Administrative Responsibilities It is the responsibility of Vice Presidents, Deans, Directors and Managers to ensure that individuals under his or her management have authority to implement appropriate health and safety policies, practices, and programs. Administrators support health and safety programs and practices by ensuring that areas under their management are in compliance with health and safety policies. Supervisor Responsibilities Supervisors are responsible for protecting the health and safety of employees and students under their supervision. Supervisors implement district and department health and safety policies, practices, and programs ensuring that the work environment and equipment are safe and well maintained. Supervisors will Investigate and report all accidents and near misses that occur. Identify and correct hazardous conditions. Insure that all employees receive and understand safety training so that they may perform their job duties safely. Employee & Student Responsibilities The most preventative measures lie in the ability of employees and students to perform their work safely by being informed of conditions affecting his or her health and safety. After participating in training programs provided by supervisors or instructors, Employees and Students are expected to perform their work in compliance with occupational safety and health standards and regulations that apply to their specific jobs, working in a safe and efficient manner with regard for the safety of themselves and others. Employees and Students are expected to use and maintain required Personal Protective Equipment and keep their work area neat and orderly. All staff is required to immediately report all accidents, no matter how slight, to his or her supervisor. Compliance Employee compliance will be reinforced by one or more of the following: Appropriate comments on performance evaluations. Recognition at safety meetings. Written commendations or letters of recognition. Employee Non-Compliance Employee non-compliance will be addressed by one or more of the following: An immediate discussion between the supervisor and the employee who is discovered working in an unsafe manner. Corrective safety training, and/or: Appropriate disciplinary action, reporting to Human Resources Identification of Hazards Safety inspections are necessary in order to reduce unsafe conditions that may expose students, staff, faculty or visitors to situations that may result in personal injuries or property damage. Each department is encouraged to conduct periodic self- motivated inspections. Primary Methods for Identifying Hazards 1. Preventative Maintenance Inspections. Each area will be inspected at minimum twice a year. Periodic Safety inspections are incorporated into the existing Preventative Maintenance program. These inspections will be performed by qualified personnel from the Facilities department. Subsequent Periodic Maintenance reports are turned in to the Building Services Supervisor which are then prioritized and assigned to Building Services staff for immediate repair. Primary Methods for Identifying Hazards (Cont.) 2. Health & Safety Inspections. Safety inspections will be conducted by Facilities or Environmental Health & Safety staff. Inspections will be motivated according to the following: High potential hazard area or department A complaint received about a certain area Any injury or a history of injuries occurring in an area A request for an inspection. A new or previously unrecognized hazard is brought to that attention of the Environmental Health & Safety Office. Verbal reports from staff and students. Employee or Supervisor’s request for a workstation evaluation It is the supervisor’s personal responsibility to report new activities or hazards to the Environmental Health & Safety Office. Changes in processes, room usage, new construction, repeated complaints, may require some areas may be inspected more frequently than others. Hazard Identification Form A hazard identification form is located on the Environmental Health and Safety webpage at http://www.palomar.edu/ehs/. Staff, Students and visitors are encouraged to use this form to report potential hazards. Procedures for Investigating Occupation Injuries & Illnesses All accidents, injuries and near misses, no matter how small, must be reported to the supervisor for investigation. Investigation of all injuries, near misses, or illnesses will be carried out by the area Supervisor with assistance from the Environmental Health and Safety Department. All accidents and injuries must be reported to the Environmental Health & Safety Office as soon as possible. Copies of all Health Services accidents and injury reports are to be forwarded to the Environmental Health & Safety Office in a timely manner. Investigations should begin as soon as possible after the occurrence of the injury. The investigation will focus on what happened, why it happened, and Identification of any unsafe act/condition or both. Injuries & Illnesses (Cont.) The Environmental Health & Safety Office and the Safety & Security Committee will review all accidents and injuries to look for trends and make sure that any necessary corrections have been made. Injuries & Illnesses (Cont.) An injury to a student, no matter how seemingly unimportant will be referred to Health Services for evaluation. The instructor should insist that the injury be reported. If the student refuses evaluation, a report to that effect is signed by both student and instructor, and the report is filed and maintained by the department. This is essential for the College insurance policy to cover any required treatment (An Accident/Incident Report form is included, for your convenience, as the last page of the Injury Illness Prevention Plan.) Correction of Unsafe Conditions Supervisors have the responsibility to correct hazards and unsafe working practices involving employees assigned to their supervision. Unsafe conditions which cannot be corrected by the supervisor or manager must be reported to the next level of higher management. Means of correcting discovered hazards and/or protecting employees from the hazards shall be determined and implemented promptly. The District's priorities in the correction of hazards will be given first to those hazards which pose imminent danger, and secondly to those hazards which pose a health, safety, or environmental risk. If continued use of an area or equipment must be is required, then affected personnel will be provided with the proper training, protective equipment or other safeguards deemed necessary to protect them from the hazard. Training Training is mandatory under General Industry Safety Order 3203. Training will occur: Upon initial employment with the District. When an employee receives a new job assignment. When a new substance, process, procedure, or equipment representing a new hazard is introduced. Whenever the District or Department becomes aware of a new or previously unrecognized hazard. Whenever the supervisor or Environmental Health & Safety Office believes additional training is necessary. Training (Cont.) Training will be administered to personnel and students for protection from hazards in their working environment. Training will include: General health and safety practices, policies, and regulations. Recognition and assessment of job-specific health and safety practices, hazards and risks. How to minimize risks through sound safety practices and use of protective equipment. Training Documentation Training will be thoroughly documented and records will be maintained by supervisors with copies forwarded to the Environmental Health and Safety Department. Communication of Health & Safety Issues Communication of safe working conditions, safe work practices and the content and purpose of the Injury Illness Prevention Program will be included in initial training. New employees will be informed through new employee orientation. Other methods of employer to employee communications regarding safety topics will include: Supervisor instructions Specific training topics Postings Written communications (letters, fliers, etc.) Videotapes and Power Point presentations. Training Sessions The primary source of communication on safety issues is the supervisor. Training sessions are an opportunity to exchange ideas and communicate safety issues and concerns. Training sessions could consist of district-wide workshops, seminars on and off campus, or individual departmental training. The Safety & Security Committee meetings are an additional opportunity to exchange concerns and ideas on safety issues. Employee Handbook Compliance In accordance with Title 8, California Code of Regulations, District employees that fail to use safe and healthful work practices will be subject to retraining programs. Continued failure could subject employee to District disciplinary procedures. District disciplinary procedures are outlined in the: Administrative Association Handbook Classified Employee Handbook Confidential and Supervisory Team Handbook Faculty Manual Supervisors may encourage compliance to safety rules and precautions in their sphere of responsibility through training, encouragement, counseling and/or recognition. Any disciplinary measures including verbal or written warnings must be documented. Copies of documentation must be submitted to Human Resources. Documentation Departments are responsible for retaining records in compliance with General Industry Safety Order 3203 and presenting them to Cal/OSHA representatives upon request. Documentation includes, but is not limited to: Accident Investigation Reports Documentation of Hazard Corrections including: work orders, work tickets, E-mails Reported Safety Hazards Safety Inspection Forms Safety Meeting Agenda and Minutes Safety Training Records Records required by GISO 3203 shall be kept in writing and maintained for at least three years, except for specified job safety categories which have longer periods under other code sections. Conclusion In this workshop we’ve covered responsibilities including Administrators, Supervisors, Staff and Students. We’ve covered training compliance and documentation. The bottom line is safety for you the employee, for students and visitors. Remember that without employee participation, no safety program can ever be 100% effective. Thank you and Be Safe! IIPP QUIZ CLICK ON THE ADDRESS http://www.palomar.edu/facili ties/pdfs/A09020IIPPQuiz.p df