Transcript Student Organization Summit Fall 2010 ICEBREAKERS & TEAMBUILDERS Icebreakers & Teambuilders Jared Johnson, Campus Recreation UWS Challenge Course Ann Miller, Dept.

Student Organization Summit
Fall 2010
ICEBREAKERS & TEAMBUILDERS
Icebreakers & Teambuilders
Jared Johnson, Campus Recreation
UWS Challenge Course
Ann Miller, Dept. of Student Involvement
SUFAC & BUDGETS
SUFAC Deadlines
• Budget Workshop - Attend one:
– Wednesday, October 6th at 1:00 pm
– Thursday, October 7th at 12:00pm in KOT
• Budget Submittal: Friday, October 15th 4:00 pm
• Budget Hearings: Wkend of October 23rd -24th
Send Budgets to [email protected]
SUFAC Priorities
•
•
•
•
•
Benefit to all/many Students/Community
Outdoor/Diverse Venue Events
Cultural Events
Travel that brings back to Campus
Collaborative Events
Campus Accounts
• Campus Account is necessary for funding
• Cannot have external account for deposits;
should be deposited in State Fund
Contact Jeff Kahler (Budget Analyst, Main 202)
Online: Budget Office – Business Office – Forms
(on the left navigation tab)
Cash Handling
• Starting Cash, Travel Advance, Petty Cash or
any cash request
• Don’t forget to deposit the money back into your
account! Submit Department Deposit Form
along with the money to cashiers.
Contact Suzie Bednar-Munsell (Old Main 206)
Spending Funds
Purchasing – Rob Waksdahl (Main 206)
• Fill out Purchase Requisition Form on green paper.
Travel – Suzie Bednar-Munsell (Main 206)
• Plan your travel ahead. Make an appointment.
Speaker/Performer – Allison Gerland (YU 155)
• Fill out Entertainment Contract
Catering/Food Service – Valerie Vo
• Fill out Catering Request Form, submit to Aviand;s
Emergency Funding
New Student Organization
• Eligible for max. $500 and 2 requests/year, whichever
comes first
Existing Student Organization
• Must have submitted budget last year.
• SUFAC precedent 3 yrs ago. Cannot find in constitution.
• Eligible for max. $2500 and 2 requests/year, whichever
comes first.
Contact Director Dhital ([email protected])
for more information and form
RISK MANAGEMENT –
HOT BUTTONS
Hot Button #1 – Travel Tips
DO
• Be an upright
representative of the
University
• Know and follow all
policies and procedures
• Collect emergency
contact info prior to all
trips
DON’T
• Forget to fill out all proper
paper work
Hot Button #2 – Event Planning
DO
• Keep participants as safe
as possible
• Utilize the headline test
DON’T
• Forget that you can
purchase extra insurance
if needed
Hot Button #3 - Signature
Authority/Contracts
DO
• Fill out university
entertainment contracts
for outside performers
(have Tammy Fanning
sign)
• Utilize payment to
individual form for
honorariums for speakers
DON’T
• Forget that you cannot
sign any agreements,
contracts, memos of
understanding…
Hot Button #4 Funds/Fundraising/Food
DO
• Complete proper paperwork
for fundraising
• Know and understand our
cash handling policies
• Use non-food items or
prepackaged/bakery items for
fundraising
• Use foods that are catered or
on the “approved foods” list
for events
DON’T
• Use hot foods (such
as soup or taco
sales) for fundraising
• Use foods from the
deli or foods that
might spoil for event
or gatherings
Hot Button #5 - Copyright –
Movies, Music…
DO
• Order movies from
Swank when possible OR
get written permission
from producer of film to
have a public showing
• Get a discount for movies
– work with Allison
Gerland
DON’T
• Show movies without
copyright permissions
• Be fooled: student
organizations are not for
“educational purposes” –
only if the film is used in
curriculum and shown in
a shortened format
SERVICES & RESOURCES
Services & Resources
Technology:
• Organization Email ([email protected])
• Organization Website
• Online Directory www.uwsuper.edu/studentorgs
Yellowjacket Union:
•
•
•
•
Mailboxes
Rothwell Opportunities Center
Meeting Room, YU 153
Banner Room, YU Lower Level
Leadership & Volunteerism
Leadership Intern:
• Kelsie Murchy
Volunteerism & Service Intern:
• Nikki Ollig
Collaboration
Many Benefits:
• Higher attendance and response
• Less financial commitment
• Higher quality program or event
• Greater assistance in planning
Winterfest is coming up . . . December 2!
Breakout Sessions
4:30-5:00 pm
• Creative
Promotions,
YU 202
• Group
Meeting
Crash
Course,
YU 203
• Recruiting
Members,
YU 204
5:05-5:35 pm
• Creative
Promotions,
YU 202
• W.A.D.E-ing
Through it
All, YU 203
• Help Your
Advisor
Help You,
YU 204
5:40-6:10 pm
• Event
Planning
101, YU 202
• Group
Meeting
Crash
Course,
YU 203
• Transferrable
Skills,
YU 204