Transcript Student Organization Summit Fall 2011 ICEBREAKERS & TEAMBUILDERS Icebreakers & Teambuilders Jared Johnson, Campus Recreation UWS Challenge Course.

Student Organization Summit
Fall 2011
ICEBREAKERS & TEAMBUILDERS
Icebreakers & Teambuilders
Jared Johnson, Campus Recreation
UWS Challenge Course
SGA UPDATES
Special Elections
• Get Out the Vote – Monday & Tuesday
• Always looking for involved members,
including campus wide committees.
Contact: Emily Borra, SGA President
Recognition & SUFAC
• Recognition: passed at Oct. 10th meeting
• SUFAC Budget 2012-2013:
– Currently POSTPONED
• Ad-Hoc Committee: evaluate process
– 2 students & 2 advisors from student orgs
Emergency Funding
New Student Organization
• Eligible for max. $500 and 2 requests/year, whichever
comes first
Existing Student Organization
• Must have submitted budget last year
• Eligible for max. $2500 and 2 requests/year, whichever
comes first
Contact: SGA for More Information and Form
BUDGETS & FUNDING
Campus Accounts
• Campus Account is necessary for funding
• Cannot have external account for deposits;
should be deposited in State Fund
Contact: Jeff Kahler (Budget Analyst, Main 202)
Online: Budget Office – Business Office – Forms
(on the left navigation tab)
Cash Handling
• Starting Cash, Travel Advance, Petty Cash or
any cash request
• Don’t forget to deposit the money back into your
account! Submit Department Deposit Form
along with the money to cashiers.
Contact: Suzie Bednar-Munsell (Old Main 206)
Spending Funds
Purchasing – Rob Waksdahl (Main 206)
• Fill out Purchase Requisition Form on green paper.
Travel – Suzie Bednar-Munsell (Main 206)
• Fill out Student Trip Planning Form. Plan your travel in
advance. Make an appointment.
Speaker/Performer – Allison Gerland (YU 155)
• Fill out Entertainment Contract
Catering/Food Service – Monica Anderson
• Fill out Catering Request Form, submit to Aviand’s
MARKETING & PROMOTIONS
Marketing & Promotions
• Brand Review through Univ Relations
– External or longer than 3 months
• Student Org Promo:
– Use of a university logo preferred
– Written identifier, at minimum (i.e., University
of Wisconsin-Superior)
– Identification of organization
– Website or other contact information
• Event or posting date.
Marketing & Promotions
• Logo’d Items:
– Approved by Univ Relations
– Can coordinate puchasing (lower price/unit)
• Social Media:
– Guidelines for best use on Univ Relations
website
– Nofity Tech Servies & Univ Relations of any
new sites
RISK MANAGEMENT –
HOT BUTTONS
Hot Button #1 – Travel Tips
DO:
• Fill out Student Trip Planning Form
and meet with Travel Office
• Designate “Agent of University” if advisor not traveling
• Be an upright representative of the University
• Know and follow all travel policies and procedures
• Make reservations, get petty cash, sign trip release
forms, collect emergency contact info prior to all trips
Hot Button #1 – Travel Tips
DON’T
• Forget to fill out all proper paper work
– Student Trip Planning Form
– Agent of University
– Trip Release
– Emergency Contact Info
• Leave without petty cash for gas, food, etc
Hot Button #2 – Event Planning
DO:
• Evaluate all risks
• Keep participants as safe
as possible
• Utilize the headline test
DON’T:
• Forget that you can
purchase extra insurance
if needed
Hot Button #3 - Signature
Authority/Contracts
DO
• Fill out University
Entertainment Contract
for outside performers
(Tammy Fanning sign)
• Utilize Payment to
Individual Form for
honorariums for speakers
DON’T
• Forget that you cannot
sign any agreements,
contracts, memos of
understanding…
Hot Button #4 Funds/Fundraising
DO
DON’T
• Complete proper paperwork
for fundraising, donations,
prizes, raffles (need approval)
• Know and understand cash
handling policies
• Use non-food items or
prepackaged/bakery items for
fundraising
• Use hot foods (such
as soup or taco
sales) for fundraising
Hot Button #5 - Food
DO:
• Use pre-packaged or foods
on the “approved vendors,”
less than $100 in YU
• Cannot purchase alcohol
• Use Aviand’s for catering
• Send supporting
documentation to
Purchasing
DON’T:
• Use foods from the deli or
foods that might spoil for
event or gatherings
Hot Button #5 - Copyright –
Movies, Music…
DO
• Order movies from
Swank when possible OR
get written permission
from producer of film to
have a public showing
• To Order, Contact:
Allison Gerland
(YU 155)
DON’T
• Show movies without
copyright permissions
• Be fooled: student
organizations are not for
“educational purposes” –
only if the film is used in
curriculum and shown in
a shortened format
BENEFITS, SERVICES,
RESOURCES
Benefits of Recognition
• Reserve and use university facilities, including YU 153
(student org mtg room)
• Apply for funding through the SUFAC budget process
• Receive program planning assistance through Student
Involvement
• Listed in directory
• Use the UW-Superior name when identifying the group's
affiliation.
• Participate in campus events that are open to all
recognized student organizations.
Services & Resources
Technology:
• Organization Email ([email protected])
• Organization Website (must create own, off-campus)
• Online Directory www.uwsuper.edu/studentorgs
Yellowjacket Union:
• Mailboxes
• Meeting Room, YU 153
• Banner Room, YU Lower Level
Collaboration
Many Benefits:
• Higher attendance and response
• Less financial commitment
• Higher quality program or event
• Greater assistance in planning
Winterfest is coming up . . . December 1!
Breakout Sessions
2:30-3:00 pm
• Goal Setting,
YU 202
• Advisor Panel,
YU 203
• Leading
Peers,
YU 204
3:05-3:35 pm
• Group Meetings,
YU 202
• Conflict
Resolution, YU
203
• Retreat Planning,
YU 204
3:40-4:10 pm
• Fundraising, YU
202
• Event Planning,
YU 203
• Officer Training,
YU 204