Transcript The Application for Renewal Accreditation: Electronic Submissions The Accreditation Process • The accreditation process is the cornerstone of ACCSCT’s ability to continually ensure the.

The Application for Renewal
Accreditation: Electronic
Submissions
The Accreditation Process
• The accreditation process is the cornerstone of ACCSCT’s ability to continually ensure
the high quality of education in our accredited member institutions.
• The accreditation process provides an opportunity for an institution to conduct a
comprehensive review of all academic and ancillary activities and resources that support
an institution’s mission and educational objectives
• By applying for and receiving accreditation, an institution accepts the obligation to
demonstrate continuous compliance with the Standards of Accreditation
• While ACCSCT employs its own fact-finding methods to determine an institution’s
compliance with accrediting standards, the burden rests with the institution to establish
that it is meeting ACCSCT’s standards
The Accreditation Process
School Attends Accreditation
Workshop
Two copies of Application Part I are
submitted electronically
Application reviewed by Financial
Review Committee; Staff Review
Application deferred.
Application Part I accepted.
Application acceptance letter sent to
school.
Additional information
received and reviewed.
New applicant school sends two (2) copies
of Application Part II, two (2) copies SelfEvaluation Report (SER).
New applicant school’s orientation
visit conducted.
NEW APPLICANT SCHOOLS ONLY
New applicant school makes
corrections/modifications to
SER/Application Part II
Four (4) copies of revised Application
(Part II) and four (4) copies of SER
submitted.
SER reviewed by staff.
School notified of required corrections,
updates, and inconsistencies.
Date set for school on-site evaluation.
On-Site Evaluation Team is
assembled.
School on-site evaluation conducted.
Team writes Team Summary Report
Graduate/Employer
Surveys conducted.
Exit Interview
School approves team.
For schools attending the IE Seminar to seek
Renewal of Accreditation
Attend Institutional Enhancement Seminar
May 21-22, 2009
Submit two electronic copies of the Application for Renewal
Accreditation, with all 21 attachments:
July 14, 2009
Submit four electronic copies of revised Application for Renewal
Accreditation, four electronic copies of the Self-Evaluation Report, and
on-site evaluation fee:
November 17, 2009
Preparing Electronic Materials for Commission
Consideration:
• The Application for Renewal Accreditation
Electronic Submissions
This session is designed to assist institutions seeking renewal of
accreditation from ACCSCT to format and organize the electronic
Application for Renewal of Accreditation for Commission
consideration.
The following topics will be covered in this session
• Electronic Submission Format Requirements
• Electronic Application: Submission Checklist
• Tutorial:
• How to create Bookmarks
• How to insert Pages (exhibits)
• How to create Hyperlinks
Electronic Submissions:
Format Requirements
Electronic Submission: Format
Requirements
All electronic documents must be submitted to ACCSCT as one
Portable Document Format (.pdf) file that has been prepared using
Adobe Acrobat 6.0 Standard (or higher version) software.
Electronic Submissions may not be transmitted to the Commission via
e-mail.
All electronic documents must be submitted to ACCSCT on compact
disk (CD).
Electronic Submission: Format
Requirements
All files, to include Applications for Renewal of Accreditation and the
Self Evaluation Report are to be submitted as one continuous PDF
document using the Adobe Acrobat software.
Only PDF versions will be accepted.
Do not submit using other applications (Word)
All submissions for Commission consideration should be bookmarked
to identify all of the attachments and exhibits contained within the file.
Electronic Submission: Format
Requirements
Electronic submissions must be prepared in accordance with the
Instructions for Electronic Submission, available online at
www.accsct.org.
All CDs must be clearly labeled with the school name, address, ACCSCT
school number and the title of the document(s) included on the CDs.
Electronic Submission: Format
Requirements
If the submission contains documentation that includes personal or
confidential student or staff information that is not required for the
Commission’s review (e.g., social security numbers, dates of birth,
etc.), please remove or redact that information.
If an institution elects to send the Commission its submission on paper,
the Commission has authorized the assessment of a $500 processing
fee to convert the paper submission to an electronic format at the
ACCSCT office.
Questions on Format Requirements?
Electronic Submissions:
Application for Renewal Accreditation
Submission Checklist
Electronic Application for Renewal
Accreditation: Submission Checklist
The submission of the CD must include the following:
• A cover letter identifying the institution by name, address and sixdigit school number and payment of the processing fee.
• Please also include a point of contact (name, phone number, and
e-mail address) for the electronic submission.
• The Application for Renewal of Accreditation must be formatted as
one Portable Document Format (.pdf) file with electronic bookmarks
that correspond to the application and each application attachment.
• A bookmarked Table of Contents.
Electronic Application for Renewal
Accreditation: Submission Checklist
• Completed and signed Application for Renewal of Accreditation with
a corresponding electronic bookmark to indicate the location of the
application.
• Documentation to support each Application Attachment using
electronic bookmarks to indicate the location of each attachment.
• If the school elect to submit additional exhibits, then include an
electronic bookmark to indicate the location of these documents.
Electronic Application for Renewal
Accreditation: Submission Checklist
• For schools seeking renewal of accreditation, submit two CDs, each
containing one PDF copy of the Application for Renewal of
Accreditation within 45 days of attendance at the Institutional
Enhancement Seminar.
• Institutions that attended the May 2009 Institutional
Enhancement Seminar for the purpose of seeking renewal of
accreditation must submit the electronic Application for Renewal
Accreditation on or before July 14, 2009
• All CDs must be clearly labeled with the school name, address,
ACCSCT school number and the title of the document(s) included on
the CDs.
Questions on the Submission Checklist?
Electronic Application for Renewal
Accreditation: Converting to PDF
• Before you convert the Word version of the Application for Renewal
of Accreditation using Adobe Acrobat, ensure that you have finalized
all of the narrative information on the application itself, as well as for
any of the 21 attachments.
• Once the application “narrative” is finalized (we have not
inserted exhibits yet), you will convert the Application to a PDF
document using Adobe Acrobat.
• This will create a read-only version of the document, which you
will bookmark and submit via CD for Commission consideration
Electronic Submissions: Creating Bookmarks
Electronic Application for Renewal
Accreditation: Creating Bookmarks
Step One: Open .pdf version of Application for Renewal of Accreditation.
Step Two: Select Bookmark Tab on left side of the page.
Step Three: Delete any Auto-Created Bookmarks (should clear out this
section).
Step Four: Go to First page of Application
Step Five: Click on Options (just above Bookmark Tab) and Select Create
Bookmark.
Step Six: Create Name for Bookmark (Example: Application for Renewal
of Accreditation).
Questions on Creating Bookmarks?
Electronic Submissions: Inserting Pages/Exhibits
Electronic Application for Renewal
Accreditation: Inserting Exhibits
This step will now guide you through inserting exhibits (e.g. copies of
advertisements, personnel reports, licenses, et. al) into the final document.
Documents will either have been converted from Microsoft Word (personnel
reports), or Microsoft Excel (Program Chart); or they will have been scanned
from a hard copy (state license, instructor certifications) and saved as a PDF
document in your designated folder.
For this example, we will focus on the Certificate of Attendance from the
Accreditation Workshop (Application Attachment #2)
Electronic Application for Renewal
Accreditation: Inserting Exhibits
Step 1:
Go to Attachment #2 Page (use your bookmark)
Step 2:
On Left Side of Screen, Click on Pages Tab.
The Certificate of Attendance (Attachment 2) should have
already been scanned and saved as a separate PDF file in your
designated folder.
Step 3:
Step 4:
Select “Options”
Select “Insert Pages”
Step 5:
Go to PDF file of scanned check, and Select
This will insert a copy of the scanned check into your final
Application file.
Questions on Inserting Pages/Exhibits?
Electronic Submissions: Creating Hyperlinks
Electronic Application for Renewal
Accreditation: Creating Hyperlinks
A hyperlink is another way to help with the navigation of your Application for
Renewal of Accreditation.
A hyperlink will take the user to another section of the document, typically by
clicking on a highlighted word or icon.
A hyperlink will be the best method to cross-reference the catalog and
enrollment agreement to their corresponding checklists.
Electronic Application for Renewal
Accreditation: Creating Hyperlinks
Step One:
Go to Table of Contents Page
Step Two:
Select: Tools < Advanced Editing < Link Tool
Step Three:
Click and Drag “Box” around Text to be linked
Step Four:
Select “Go to Page View” Click Next.
Step Five:
Click “Set Link”
Step Six:
Double Click on “Box” ; Select Actions
Step Seven:
Select “Edit” and Enter Page Number
Questions on Creating Hyperlinks?
Additional Questions?
Reminder, the deadline for the submission of the two
(2) CDs, which include a bookmarked version of the
school’s Application for Renewal of Accreditation is
due in the Commission’s office on or before July 14,
2009
The deadline for the submission of the four (4) CDs
that include the school’s revised application and SelfEvaluation Report is due on or before November 17,
2009
The Application for Renewal
Accreditation: Electronic
Submissions