Transcript Grant Budgets: Calculating F&A May 21, 2009 What is F&A? • Facilities and Administrative Costs – aka indirect costs.

Grant Budgets:
Calculating F&A
May 21, 2009
What is F&A?
• Facilities and Administrative Costs –
aka indirect costs. F&A covers
institutional costs that could not easily
be assigned to a particular project.
http://www.utmem.edu/research/resear
ch_administration/docs/F&A%20info%
20for%20web%207%2014%2008.pdf
F&A Rate(s)
• F&A rate for Memphis – on-campus: 48% MTDC
• F&A rate for Memphis – off-campus: 26% MTDC
• F&A rate for GSM (COM-Knoxville): 38% MTDC
• F&A rate for COM – Chattanooga – n/a
• Rate Agreements:
http://www.utmem.edu/research/research_administr
ation/FAQ.php#budgets
What is MTDC?
• Modified Total Direct Costs:
• Total Direct Costs minus equipment,
patient care, rent, that portion of each
subaward over the first $25K
How do I calculate MTDC?
• Total Direct Costs (personnel salaries,
fringe benefits, supplies, equipment,
subawards, consultants, etc.)
• MINUS equipment ($5K and over),
patient care costs, that portion of subs
over $25K, rent)
• Equals MTDC
Example – Modular Budget, no
equipment or subs
•
•
•
•
•
•
Total Direct Costs =
$250,000
Equipment
0
Modified Total Direct Costs = $250,000
x 48%
= F&A Costs =
$120,000
TDC + F&A = Total Costs = $370,000
Sample w/equipment
• Total Direct Costs =
$250,000
• Minus Equipment
$50,000
• Modified Total Direct Costs =
$200,000
• x 48%
• = F&A Costs =
$96,000
• TDC + F&A = Total Costs = $346,000
Sample Mod w/One Subaward
• Direct Costs, including Sub TC of $105,000
– less Sub F&A =
$250,000
• Sub F&A
$30,000
• Total Direct Costs
$280,000
• Minus Subaward over $25K =
$80,000
•
•
•
•
Modified Total Direct Costs =
x 48%
= UT F&A =
TDC + F&A = Total Costs =
$200,000
$96,000
$376,000
Sample Mod w/Equipment &
Subaward under $25K
• Direct Costs, including Sub DC of $12,000, less
Sub F&A =
$250,000
• Sub F&A
5,000
• Total Direct Costs
$255,000
• Minus Equipment
25,000
• (Subaward $12,000 DC, 5,000F&A)
• Modified Total Direct Costs =
$230,000
• x 48%
• = UT F&A Costs =
$110,400
• Total Costs =
$365,400
Sample w/Equipment &
Subaward over $25K – Modular
Grant
• Direct Costs, including Sub TC of $30K, less Sub
F&A
=
$250,000
• Sub F&A $10,000
• Total Direct Costs
$260,000
• Minus Equipment
25,000
• Minus Sub TC over $25K
5,000
• Modified Total Direct Costs =
$230,000
• x 48%
• = F&A Costs =
$110,400
• Total Costs
$370,400
Sample w/Equipment &
Subaward over $25K ($50K) –
Non-Modular Grant
•
•
•
•
•
•
•
•
Total Direct Costs =
$350,000
Minus Equipment
25,000
(Subaward total costs = 50,000)
Minus Sub TC over $25K
25,000
Modified Total Direct Costs = $300,000
x 48%
= F&A Costs =
$144,000
TDC + F&A = Total Costs =
$494,000
Sample Multi-year Modular
•
•
•
•
•
•
•
•
•
•
•
•
•
Direct less sub F&A
Sub1 F&A (50K TC)
Sub2F&A (17K TC)
Sub3 F&A (10KTC)
Total Direct Costs
Equip
Sub1 TC over $25K
Sub2 TC over $25K
Sub3 TC over $25K
MTDC =
UT F&A
Total Costs
Year 01
Year 02
Year 03
$250,000
$250,000
$250,000
10,000
10,000
10,000
5,000
5,000
5,000
0
0
0
$265,000
$265,000
$265,000
10,000
25,000
0
25,000 (50K) 50,000 (50K) 50,000 (50K)
0 ($17K) 9,000 ($17K)17,000 (17K)
0 ($10K) 0
($10K) 5,000 (10K)
$230,000
$181,000
$193,000
$110,400
$86,880
$92,640
$375,500
$351,880
$357,640
Sample Multi-Year Detailed
Budget
Year 01
•
•
•
•
•
•
•
•
Year 02 Year 03
Direct
$350,000
$350,000
$350,000
Equip
10,000
25,000
0
Sub1 over$25K 25,000 (50K) 50,000 (50K)
50,000(50K)
Sub2 over$25K
0
(17K) 9,000 (17K)
17,000(17K)
Sub3 over$25K
0 (10K)
0 (10K)
5,000(10K)
MTDC =
$315,000
$266,000
$278,000
UT F&A
151,200
127,680
133,440
Total Costs
$501,200
$477,680
$483,440
ORA Contacts
• [email protected]
• Connie Bozant – 901 448-4188
• Ginny Geer 901 448-1668
– [email protected]
• Melanie Luchs – 901 448-3303
– [email protected]
• Debbie Smith – 901 448-4823
– [email protected]
ORA Web Site
• http://www.utmem.edu/research/resear
ch_administration/