Transcript Senior Service America, Inc. (SSAI) Bidders’ Webinar – Anne Arundel County, MD  We will start in 5 minutes.  Please dial in by following.

Senior Service America, Inc. (SSAI) Bidders’
Webinar – Anne Arundel County, MD
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Senior Service America, Inc. (SSAI)
Bidders’ Webinar
Request for Proposals (RFP)
Anne Arundel County, MD
Thursday, July 23, 2015
1:00 p.m. EDT
Webinar details

Today’s Presenter: Chris Garland, National
SCSEP Director

Webinar Length 1 hour from 1:00 – 2:00 p.m.
Eastern Daylight Time
 We
may finish early if not all time is needed
 Who is on call today?
Resource for this Webinar
Have a copy of the Maryland
RFP with you when participating
in this webinar

RFP Overview
I.
Introduction
II.
Request for Proposal
III.
Roles and Responsibilities
IV.
Funding
V.
Target Population
VI.
SSAI SCSEP Performance Measures
VII.
Eligibility and Minimum Qualifications for Responding Organizations
VIII.
Content of the Response Package
IX.
Submission of Proposal in Response to RFP
X.
Evaluation Criteria and Selection Process
XI.
Notice of Award
XII.
Bidders’ Webinar
XIII.
List of Attachments
XIV.
Additional Documents to Review
Closing Date for Submissions
Monday, August 17, 2015, 4:00 p.m. EDT
Total Estimated Funding of
Subgrant:

$237,096 from October 1, 2015 – June 30, 2016
There will be the opportunities for renewal following
June 30, 2016 contingent upon the availability of
federal funds.
I. Introduction
 Senior
Service America Inc.

47 year old 501(c)(3) national nonprofit

3rd largest Senior Community Service Employment
Program (SCSEP) National Grantee

Headquartered in Silver Spring, MD

Work with a national network of 80 subgrantees
organizations to operate SCSEP in 16 states
I. Introduction (cont’d)
Maryland

Senior Service America, Inc. is the only SCSEP national
grantee in state

SSAI has served various parts of Maryland since 1974

Currently, SSAI partners with eight (8) organizations in the
state

The Anne Arundel Workforce Development Corporation is
SSAI’s current subgrantee that serves Anne Arundel County
II. Request for Proposal (RFP)

SSAI is seeking a qualified organization to
administer SCSEP

SCSEP is Title V of the Older Americans Act

Only federally-sponsored employment and training
program targeted specifically to low-income older
individuals who want to enter or re-enter the workforce

Multiple missions include promoting useful
opportunities in community service job training and
moving SCSEP participants to unsubsidized
employment, where appropriate
II. RFP (cont’d)
 SCSEP
participants…

Are eligible individuals 55 or older, unemployed, have
participated on SCSEP for less than four years, and earn
less than 125% of Federal Poverty Guidelines who want or
need to re-enter the workforce

Paid federal, state or local minimum wage (whichever is
higher)

For work experience at “host agencies” – 501 (c)(3)
nonprofit or government training sites

Typically 20 hours per week
III. Roles and Responsibilities
 Subgrantee

Employ a part-time project director for every 30 modified
authorized positions and other personnel necessary for
programmatic and financial administration and supervision
of SCSEP; this subgrant has 33 modified positions

Recruit and enroll eligible applicants

Select appropriate host agencies

Promote necessary linkages and partnerships

Comply with SCSEP regulations and policies

Utilize case management method

Meet performance goals outlined in Sponsor Agreement
III. Roles & Responsibilities (cont’d)
 SSAI

Provides training, guidance, coaching on all
aspects of program and financial administration,
performance, data collection and SCSEP
regulations and policy

Provides technical assistance on SSAI’s personcentered approach to IEPs, community service
assignments and unsubsidized placement

Conducts regular compliance and fiscal
monitoring
IV. Funding
 Each
subgrant budget has four
budget categories:
1.
Participant Wages and Fringe Benefits
2.
Administrative Costs (Adm)
3.
Other Program Costs (OPC)
4.
Nonfederal Share of Costs/Nonfederal Match
Subgrant Budget
The subgrant award is for nine (9) months from
October 1, 2015 – June 30, 2016.
9 Months
October 1, 2015 – June 30, 2016
38 authorized slots
PWFB
$ 208,671
OPC
$
ADM
$ 19,094
Total Federal
$ 237,096
Non-Federal
$ 30,760
Total
$ 267,856
9,331
V. Target Population
 Eligible
participant
 Priority
of Service for Individuals with
Multiple Barriers to Employment
 Individual
Employment Plans (IEP)
 Unsubsidized
 Community
Employment
Service Training
V. Target Population (cont’d)
 Host
Agencies
 Maintenance
 Other
of Effort
Permissible Training
 Coordination
with American Job
Centers, State and Local WIBS, AAA
and other SCSEP providers
VI. SSAI SCSEP Performance
Measures
Measures while participant is on SCSEP
1.
Service level or number of eligible
individuals served
2.
Community Service Hours
3.
Most-in-Need (MIN)
VI. Performance Measures (cont’d)
1.
2.
3.
Measures after participant exits –
WIA Common Measures
Entered Employment
Retention
Average Earnings
*SSAI unsubsidized placement goal
*Spend 100% of subgrant funds by June 30th of
each year
VI. Performance Measures
(cont’d)
Additional Indicators –
set by Secretary of Labor
1.
Retention in Unsubsidized
Employment For One Year
2.
Satisfaction Level of Participants,
Employers and Host Agencies
3.
Volunteer Work Indicator
VII. Eligibility and
Qualifications of Bidders
 Any 501(c)(3) non-profit agency

Any government agency
That…

Meet the goals, standards and policies of SSAI
for providing SCSEP, as described in this RFP

SSAI discourages eligible bidders from applying
that intend to subcontract this SCSEP subgrant
to another agency
VIII. Content of Response
Package

Attachment A – Application Face
Sheet
 Attachment
B – Complete Narrative
Responses
 Attachment
C – Minimum of 2 letters
of support from partner organizations
 Pg.
18 of RFP - #7 – attachments
requested
IX. Submission Instructions
 All requested documents transmitted
electronically

MS Word or Adobe PDF or combination

Do not send Zip files

Email address: [email protected]

No later than 4:00 p.m. EDT on Monday, August
17th

SSAI will email you acknowledging receipt of
application
X. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
a.
Organizational Capacity – 25 points
b.
Program Design and Approach – 40 points
c.
Administrative and Fiscal Qualifications – 35 points

Applicants must score a minimum of 70 points to be
considered for funding.

Review committee will be comprised of SSAI staff.

SSAI reserves the right to seek additional information
from Applicants, potentially including site visits or
agency interviews.
XI. Notice of Award
 SSAI
will announce the award(s) no
later than Monday, August 31, 2015
 SSAI
will notify all applicants of
decision by email
 SSAI
will facilitate transition activities
of SCSEP from August 31 –
September 30, 2015
XII. Bidders’ Webinar, Questions &
Technical Assistance
 Today 

Anyone else join?

Q&A


Review questions received to date

Take any new questions from attendees on today’s
webinar
We will post recording, FAQ, and PPT slides by
Friday, July 31, 2015 (if webinar recording
successful)
XIII. Attachments
 Attachment
A – Application Face
Sheet and Checklist

Display
 Attachment

Display
B – Narrative Response
XIV. Additional Documents to
Review

2010 SCSEP Final Regulations
 2006
Older Americans Act
Amendments
 2015
Federal Poverty Guidelines
TEGL No. 18-14
 Revised Income Inclusions and
Exclusions TEGL 12-06
Key Dates/Timeline

RFPs Issued: July 13, 2015

Bidders’ Webinar: July 23, 2015

Last Day to Submit RFP Questions: August 10, 2015

Proposals Submission Deadline: August 17, 2015

Grant(s) Announcement(s): By August 31, 2015

Transition Activities: August 31 – September 30, 2015

Initiation of Services: October 1, 2015
Questions?
Raise Your Hand or
Send Me a Note
Thank you for attending today’s
bidders’ webinar.