Transcript Digital Inclusion Initiative Transition Webinar

Senior Service America, Inc. (SSAI) Bidders’
Webinar – Crawford, Erie, and Venango
Counties, Pennsylvania
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Senior Service America, Inc. (SSAI)
Bidders’ Webinar
Request for Proposals (RFP)
Crawford, County, PA
Erie County, PA
Venango County, PA
Monday, November 17, 2014
2:00 p.m. EST
Webinar details

Today’s Presenter: Chris Garland, National
SCSEP Director

Webinar Length 1 hour from 2:00 - 3:30 p.m.
Eastern Standard Time
 We
may finish early if not all time is needed
 Who is on call today? Which RFP are you
interested in?
Resource for this Webinar
 Have a copy of the SSAI RFP for which
you are interested with you when
participating in this webinar
 This
webinar will cover the RFPs for:
1.
Crawford County, PA
2.
Erie County, PA
3.
Venango County PA
 An
eligible applicant can bid to serve
only one county or any combination
of the three counties.
 An
applicant that applies to serve
more than one county can submit one
collective application response.
 Depending
on responses, SSAI will
award one to three subgrants.
RFP Overview
I.
Introduction
II.
Request for Proposal
III.
Roles and Responsibilities
IV.
Funding
V.
Target Population
VI.
SSAI SCSEP Performance Measures
VII.
Eligibility and Minimum Qualifications for Responding Organizations
VIII.
Content of the Response Package
IX.
Submission of Proposal in Response to RFP
X.
Evaluation Criteria and Selection Process
XI.
Notice of Award
XII.
Bidders’ Webinar
XIII.
List of Attachments
XIV.
Additional Documents to Review
Closing Date for Submissions
Wednesday, December 17, 2014, 4:00 p.m. EST
Total Estimated Funding of
Crawford RFP Subgrant:
$35,493 from April 1, 2015 – June 30, 2015
(remainder of PY2014)
 $141,972 from July 1, 2015 – June 30, 2016
(PY2015)

There will be the opportunities for renewal following
June 30, 2016 contingent upon the availability of
federal funds.
Total Estimated Funding of Erie
RFP Subgrant:


$79,336 from April 1, 2015 – June 30, 2015
(remainder of PY2014)
$317,344 from July 1, 2015 – June 30, 2016
(PY2015)
There will be the opportunities for renewal following
June 30, 2016 contingent upon the availability of
federal funds.
Total Estimated Funding of
Venango RFP Subgrant:
$22,966 from April 1, 2015 – June 30, 2015
(remainder of PY2014)
 $91,864 from July 1, 2015 – June 30, 2016
(PY2015)

There will be the opportunities for renewal following
June 30, 2016 contingent upon the availability of
federal funds.
I. Introduction
 Senior
Service America Inc.

45 year old 501(c)(3) national nonprofit

3rd largest Senior Community Service Employment
Program (SCSEP) National Grantee

Headquartered in Silver Spring, MD

Work with a national network of 81 subgrantees
organizations to operate SCSEP in 16 states
I. Introduction (cont’d)
PENNSYLVANIA

Senior Service America, Inc. is fifth in size out of six (6)
SCSEP national grantees in Pennsylvania

SSAI has served various parts of Pennsylvania since 1968

Currently, SSAI partners with four (4) organizations in the
state

Greater Erie Community Action Committee (GECAC) is
SSAI’s current subgrantee that serves Crawford, Erie, and
Venango Counties
II. Request for Proposal (RFP)

SSAI is seeking a qualified organization to
administer SCSEP

SCSEP is Title V of the Older Americans Act

Only federally-sponsored employment and training
program targeted specifically to low-income older
individuals who want to enter or re-enter the workforce

Multiple missions include promoting useful
opportunities in community service job training and
moving SCSEP participants to unsubsidized
employment, where appropriate
II. RFP (cont’d)
 SCSEP
participants…

Are eligible individuals 55 or older, unemployed,
have participated on SCSEP for less than four years,
and earn less than 125% of Federal Poverty
Guidelines who want or need to re-enter the
workforce

Paid federal, state or local minimum wage
(whichever is higher)

For work experience at “host agencies” – 501 (c)(3)
nonprofit or government training sites

Typically 20 hours per week
III. Roles and Responsibilities
 Subgrantee

Employ at least a half-time project director for every 30
modified authorized positions and other personnel
necessary for programmatic and financial administration
and supervision of SCSEP

Recruit and enroll eligible applicants

Select appropriate host agencies

Promote necessary linkages and partnerships

Comply with SCSEP regulations and policies

Utilize case management method

Meet performance goals outlined in Sponsor Agreement
III. Roles & Responsibilities (cont’d)
 SSAI

Provides training, guidance, coaching on all
aspects of program and financial administration,
performance, data collection and SCSEP
regulations and policy

Provides technical assistance on SSAI’s personcentered approach to IEPs, community service
assignments and unsubsidized placement

Conducts regular compliance and fiscal
monitoring
IV. Funding
 Each
subgrant budget has four
budget categories:
1.
Participant Wages and Fringe Benefits
2.
Administrative Costs (Adm)
3.
Other Program Costs (OPC)
4.
Nonfederal Share of Costs/Nonfederal Match
Subgrant Budgets - Crawford
These subgrant awards in all three (3) RFPS are in two parts which
total fifteen months. The first subgrant is from April 1, 2015 – June
30, 2015 and the second subgrant starts on July 1, 2015 and ends on
June 30, 2016
12 months
CRAWFORD
3 Months
July 1, 2015 – June 30, 2016
April 1, 2015 – June 30, 2015
17 positions
17 positions
$124,472
PWFB
$ 31,118
$
OPC
5,744
$ 1,436
$ 11,756
ADM
$ 2,939
$141,972
Total Federal
$ 35,493
$ 18,420
Non-Federal
$ 4,605
$160,392
Total
$ 40,098
Subgrant Budgets - Erie
These subgrant awards in all three (3) RFPS are in two parts which
total fifteen months. The first subgrant is from April 1, 2015 – June
30, 2015 and the second subgrant starts on July 1, 2015 and ends on
June 30, 2016
12 months
ERIE
3 Months
July 1, 2015 – June 30, 2016
April 1, 2015 – June 30, 2015
38 positions
38 positions
$278,228
PWFB
$ 69,557
$ 12,840
OPC
$ 3,210
$ 26,276
ADM
$ 6,569
$317,344
Total Federal
$ 79,336
$ 41,172
Non-Federal
$ 10,293
$358,516
Total
$ 89,629
Subgrant Budgets - Venango
These subgrant awards in all three (3) RFPS are in two parts which
total fifteen months. The first subgrant is from April 1, 2015 – June
30, 2015 and the second subgrant starts on July 1, 2015 and ends on
June 30, 2016
12 months
VENANGO
3 Months
July 1, 2015 – June 30, 2016
April 1, 2015 – June 30, 2015
11 positions
11 positions
$ 80,540
PWFB
$ 20,135
$ 3,716
OPC
$
929
$ 7,608
ADM
$ 1,902
$ 91,864
Total Federal
$ 22,966
$ 11,916
Non-Federal
$ 2,979
$103,780
Total
$ 25,945
V. Target Population
 Eligible
participant
 Priority
of Service for Individuals with
Multiple Barriers to Employment
 Individual
Employment Plans (IEP)
 Unsubsidized
 Community
Training
Employment
Service Work-Based
V. Target Population (cont’d)
 Host
Agencies
 Maintenance
 Other
of Effort
Permissible Training
 Coordination
with American Job
Centers, State and Local WIBS, AAA
and other SCSEP providers
VI. SSAI SCSEP Performance
Measures
Measures while participant is on SCSEP
1.
Service level or number of eligible
individuals served
2.
Community Service Hours
3.
Most-in-Need (MIN)
VI. Performance Measures (cont’d)
1.
2.
3.
Measures after participant exits –
WIA Common Measures
Entered Employment
Retention
Average Earnings
*SSAI unsubsidized placement goal
*Spend 100% of subgrant funds by June 30th of
each year
VI. Performance Measures
(cont’d)
Additional Indicators –
set by Secretary of Labor
1.
Retention in Unsubsidized
Employment For One Year
2.
Satisfaction Level of Participants,
Employers and Host Agencies
3.
Volunteer Work Indicator
VII. Eligibility and
Qualifications of Bidders
 Any 501(c)(3) non-profit agency

Any government agency
That…

Meet the goals, standards and policies of SSAI
for providing SCSEP, as described in this RFP

SSAI discourages eligible bidders from applying
that intend to subcontract this SCSEP subgrant
to another agency
Reminder…
 An
eligible applicant can bid to serve
only one county or any combination
of the three counties.
 An
applicant that applies to serve
more than one county can submit one
collective application response.
 Depending
on responses, SSAI will
award one to three subgrants.
VIII. Content of Response
Package

Attachment A – Application Face
Sheet
 Attachment
B – Complete Narrative
Responses
 Attachment
C – Minimum of 2 letters
of support from partner organizations
 Pg.
18 of RFP - #7 – attachments
requested
IX. Submission Instructions
 All requested documents transmitted
electronically

MS Word or Adobe PDF or combination

Do not send Zip files

Email address: [email protected]

No later than 4:00 p.m. EST on Wednesday,
December 17th

SSAI will email you acknowledging receipt of
application
X. Evaluation Criteria
Proposals will be evaluated based on the following criteria:
a.
Organizational Capacity – 25 points
b.
Program Design and Approach – 40 points
c.
Administrative and Fiscal Qualifications – 35 points

Applicants must score a minimum of 70 points to be
considered for funding.

Review committee will be comprised of SSAI staff.

SSAI reserves the right to seek additional information
from Applicants, potentially including site visits or
agency interviews.
XI. Notice of Award
 SSAI
will announce the award(s) no
later than Friday, January 9, 2015
 SSAI
will notify all applicants of
decision by email
 SSAI
will facilitate transition activities
of SCSEP from January – March 2015
XII. Bidders’ Webinar, Questions &
Technical Assistance
 Today 

Anyone else join?

Q&A


Review questions received to date

Take any new questions from attendees on today’s
webinar
Not sure if webinar recording can be posted; in
process of changing vendors
XIII. Attachments
 Attachment
A – Application Face
Sheet and Checklist

Display
 Attachment

Display
B – Narrative Response
XIV. Additional Documents to
Review

2010 SCSEP Final Regulations
 2006
Older Americans Act
Amendments
 2014
Federal Poverty Guidelines
TEGL No. 11-13
 Revised Income Inclusions and
Exclusions TEGL 12-06
Key Dates/Timeline

RFPs Issued: November 6, 2014

Bidders’ Webinar: November 17, 2014

Last Day to Submit RFP Questions: December 12th

Proposals Submission Deadline: December 17, 2014

Grant(s) Announcement(s): By January 9, 2015

Transition Activities: January – March 2015

Initiation of Services: April 1, 2015
Questions?
Raise Your Hand or
Send Me a Note
Thank you for attending today’s
bidders’ webinar.